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Kyocera TASKalfa 4500i Fax System (V) Operation Guide - Page 177

Encryption, IMPORTANT, Description of settings at sending and receiving systems, Settings, Sending

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Setup and Registration Encryption This method allows you to communicate with originals encrypted by the sending system. Therefore, even when a third party tries to view the originals in the middle of communication by some means, the third party is prevented from knowing the actual contents of the originals. The originals received are reverted to the originals as they were before transmission (decrypted) by the receiving system, and printed. This is an extremely effective communication method for sending confidential documents that are not to be opened by a third party. IMPORTANT: In order to use encryption communication, the fax of the other party needs to be an our-brand system with the same type of encryption functions. In encryption communication, in order to encrypt and decrypt originals, the sending and receiving systems must use the same 16-digit encryption key. When the encryption key differs between the sending system and the receiving system, the encryption cannot be conducted. Therefore, the sending system and the receiving system need to have the same encryption key and 2-digit key No. registered in advance. 6 Sending system Receiving system Encrypt Decrypt Scan originals Encryption Description of settings at sending and receiving systems Output originals Settings Sending system Receiving system Reference page Encryption Key No. (A) 2 digits (B) 2 digits 6-30 Encryption Key (C) 16 digits (C) 16 digits 6-30 Key No. of Address Book (or when the number is directly dialed) (A) 2 digits 6-30 Receiving system encryption box number † Encryption Box No. † (D) 4 digits (D) 4 digits 6-31 - Key No. in reception setting (B) 2 digits 6-33 †. When the machine receives originals, the Encryption Box is not used. NOTE: Set the same characters for the numbers indicated by the same letter in parentheses. For example, the same characters should be used as the encryption key (C) in both the sending and receiving systems. 6-29

Section	Page
Symbols	3
Contents	5
Safety Information	7
General Notice	8
Introduction	14
Icons on the Touch Panel	17
1 Part Names and Functions	19
Operation Panel	20
Machine	22
Document Processor (optional)	23
2 Preparation Before Use	25
Quick Setup Wizard (Fax Setup)	26
Date and Time Entry	28
Using the Address Book	29
Registering a New Destination	29
Printing Address List	37
Using One-touch Keys	38
Registering a New One-touch Key	38
Changing/Deleting Registration Contents	39
3 FAX Operation (Basic)	41
Enter key and Quick No. Search key	42
Automatic Send	44
Switching to the FAX Screen	44
Selection of Transmission Method	44
Placing Originals	46
Dial the Receiving System	46
Detailed Settings	47
Send Start	51
Checking the Send Status	51
FAX Automatic Reception	52
Canceling Communication	54
Cancelling Memory Transmission (while originals are being scanned)	54
Cancelling Memory Transmission (during communication)	54
Cancelling and Sending Delayed Transmissions (Queued)	54
Cancelling Direct Transmission	55
Cancelling Transmission (Disconnection of Communication)	55
Cancelling Polling or Sub Address Bulletin Board Transmissions	55
Selecting a Destination from the Address Book	56
Changing/Deleting Registration Contents	59
Selecting a Destination by One-touch Key	61
Using the Speed Dial key	62
Dialing the Same Receiving System (Redial)	63
Automatic Redial	63
Manual Redial (Recall)	63
Previewing Images	64
Quick Setup Screen	66
Functions Available for Registration in the Quick Setup Screen	66
Changing Registration	67
Registering Shortcuts	68
Adding Shortcuts	68
Editing and Deleting Shortcuts	68
4 FAX Operation (Advanced)	69
Long Originals	70
Delayed Transmission	71
Changing/Deleting Delayed Transmission	72
Broadcast Transmission	74
Sending using FAX Address	74
Sending using I-FAX Address	75
Standby Transmission	77
Interrupt Send	78
Chain Dial	79
Manual Send	81
Manual Reception	82
Remote Switch Function	84
How to Register Remote Switch Dial	84
Using the Remote Switch Dial	85
Printing/Sending Received Faxes by Requirements (Memory Forwarding)	86
Type of Forwarding Destination and Requirements for Forwarding	86
Using Requirements for All Receptions	88
Using Rule for Specific RX	90
Changing/Deleting Settings by Requirement	95
Raising the Priority of Settings by Requirement	95
Cancelling the Setting of RX/Forward Requirements	96
Forwarding Detail Settings	96
Settings for Forwarding from Command Center RX (RX/Forward Requirements)	100
FAX Box Function	106
FAX Box	106
Registering a FAX Box	106
Changing/Deleting a FAX Box	108
Printing Originals from a FAX Box	108
Deleting Originals from a FAX Box	109
Checking Details and Renaming Files	110
Previewing Images	111
Printing a FAX Box List	112
Sub Address Communication	113
Sub Address Communication	113
Sub Address	113
Sub Address Transmission	113
Sub Address Reception	115
Program Dial	115
Registering Programs	115
Changing/Deleting Registration Contents	116
Using Program Dial	116
Polling Communication	117
Polling Transmission	117
Polling Reception	121
Printing from a Polling Box	124
Deleting Originals in a Polling Box	125
Checking Details and Renaming Files	126
Previewing Images	127
Prohibiting entry of fax numbers with the numeric keys	127
Account Management	128
Logging in when User Accounting has been Enabled	130
Logging in when Job Accounting has been Enabled	131
Sending faxed documents to a specified additional address	131
Other Convenient Functions	132
Original Size Selection	132
Sending Size Selection	132
Zoom	132
Mixed Sized Originals	132
2-sided / Book Original	132
Original Orientation	133
Selection of Original Image	133
Continuous Scan	133
Border Erase	134
Job Finish Notice	135
Send and Print	135
Send and Store	135
5 Checking Transmission Results and Registration Status	137
Various Tools for Checking Transmission Results and Registration Status	138
Checking FAX Job History	139
Displaying Job Log Screen	139
Description of the Job Log Screen	139
Checking Details of the Job Log	141
Printing Administrative Reports	143
Send Result Reports	143
Report for Job Canceled before Sending	143
FAX RX Result Reports	144
Activity Report	144
Status Page	146
Reporting FAX Receipt Result by E-mail	147
Confirmation Screen of Destinations	148
6 Setup and Registration	149
Selection of Telephone Line (Inch version only)	150
Selection of Transmit Terminal Identification (TTI)	151
Setting the TTI information	152
FAX/TEL Auto Switch Reception	155
FAX/Answering Machine Auto Switch Reception	157
Rings	159
Volume Adjustment	160
Retry Times	161
Receiving Mode	162
Reception Date/Time	163
Media Type for Print Output	164
Setting the cassette for the print output of received faxes	164
MP Tray Paper Output	166
DRD Reception (Available for inch versions only)	167
Transmission Restriction	169
Registering Permit FAX No.	170
Changing and Deleting Permit FAX No.	171
Registering Reject FAX No.	172
Changing and Deleting Reject FAX No.	173
Registering Permit ID No.	174
Changing and Deleting Permit ID No.	175
Setting Send Restriction	175
Setting Reception Restriction	176
Unknown Number Reception	176
Encryption	177
Registering an Encryption Key	178
Changing and Deleting Registration Contents of Encryption Key	179
Operation at the Sending System	179
Operation at the Receiving System	181
Reduced Reception	182
Duplex Print Output	183
2 in 1 Reception	184
Remote Diagnostics	185
Prohibiting FAX Printing at Specified Times (Unusable Time)	186
Setting the Paper Output	187
7 Optional Equipment	189
Internet FAX Kit (A)	190
Expansion Memory	191
Dual FAX	191
8 Internet Faxing (i-FAX) (Option)	193
What is i-FAX?	194
Example of sending i-FAX from A OFFICE to B OFFICE	194
i-FAX Transmission Flowchart	194
i-FAX Reception Flowchart	195
Notes on Using i-FAX	195
Functions not available when sending an i-FAX	195
Functions not available when receiving an i-FAX	195
Full Mode	196
i-FAX Settings	196
Accessing Command Center RX	196
i-FAX Default Settings	197
i-FAX SMTP Settings	197
i-FAX POP3 Settings	199
i-FAX Transmission	200
Switching to the Send Screen	200
Placing Originals	200
Specifying the Destination	200
Detailed Settings	201
Entering the Subject and Body	203
Send Start	203
Checking the Send Status	203
i-FAX Reception	205
Manual i-FAX Reception	205
9 About Network FAX	207
What is Network FAX?	208
Flow of Network FAX Sending	208
Flow of Network FAX Receiving	208
Setup	210
Flow of Setup	210
Basic Transmission	210
FAX Setting Tab	212
Network FAX Driver Operation Guide (Online Manual)	213
10 Troubleshooting	215
Indicators During Sending/Receiving Operation	216
Precautions When Turning Power OFF	217
Error Messages	218
Troubleshooting	220
Appendix	223
Character Entry Method	224
Entry Screens	224
Entering Characters	226
Specifications	227
Menu List	228
Received FAX Sizes and Paper Priority (Inch Model)	232
Received FAX Sizes and Paper Priority (Metric Model)	235
Error Code List	238