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Dictating into your recorder

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CHAPTER 15 Using a Handheld Recorder (Preferred edition only) Dictating into your recorder When you speak to the recorder, do so in the same way you speak into a microphone while at the computer. Speak clearly, enunciate, and avoid mumbling. When dictating, keep the recorder's microphone a consistent distance from your mouth. For most recorders, the microphone should be 1 to 2 inches from the corner of your mouth (check your recorder's specific instructions). Place it near the corner of your mouth, not directly in front, to avoid recording noise from your breath. For several reasons, transcribing from a recorder tends to be less accurate than dictating directly to the computer. Recorder users tend to slur their speech more. Dictating directly, you have immediate feedback on screen. If Dragon NaturallySpeaking® is making many errors, you can speak more clearly. When dictating to a recorder, however, it's easy to forget that your speech will be transcribed by a computer and there's a tendency to slip into slurred words and mumbling. For best results, practice dictating directly to the computer before starting to use a recorder. This will help you develop a speaking style that gives the best accuracy. Also avoidable is the tendency of recorder users to move the microphone around as they speak. This makes your voice vary in quality on the recording, making Dragon NaturallySpeaking® less accurate. For best results, keep the recorder's built-in microphone in a consistent position relative to your mouth. Many users get better transcription accuracy by using a headset microphone with the recorder. You can plug the headset microphone that came with your software into many recorders, bypassing the recorder's built-in microphone. A headset microphone keeps the microphone a consistent distance from your mouth, so there's less variability in how your voice sounds to the computer. Also, if you have an analog recorder with a volume setting, keep the same setting you used during training. If the setting changes, check the audio volume and quality again. From the Tools menu on the DragonBar, click Accuracy Center and then click the Check Your Audio Settings link. Dragon NaturallySpeaking User's Guide 185

Section	Page
Contents	5
Introduction	9
About this guide	9
What’s new in version 6?	11
Tools for greater accuracy	11
Easier to use	12
Create your own commands	13
More powerful and versatile	13
What should I expect from Dragon NaturallySpeaking?	14
Do I still need my keyboard and mouse?	14
Installing and Training	15
System requirements	15
Plug in the microphone	16
Plug in the speakers	17
Install the software	17
Create a new user	21
About vocabularies	22
Audio Setup	24
Positioning your microphone	24
Adjust Your Volume	26
Sound quality check	27
New user training	27
Training problems and solutions	30
Starting to Dictate	33
Key tips for dictating	35
Turning the microphone on and off	36
Sleeping and waking up	36
Printing and saving your dictated text	37
Online Help	37
“What Can I Say?”	38
The DragonBar	38
Changing the DragonBar position	38
Microphone button and volume display	39
Extras toolbar (Available in Preferred edition only)	39
The microphone in the taskbar	40
Results box	40
Controlling Dragon NaturallySpeaking® with voice commands	41
Correcting and Editing	43
The Correction menu	44
Using the keyboard or mouse commands	46
Correcting quickly	47
Selecting text by voice	48
Using Select-and-Say	48
Selecting the same text again	49
Unselecting words	49
Selecting a longer phrase	49
Selecting your whole document	50
Selecting an entire paragraph or line	50
Selecting a word or character	51
Moving around in a document	51
Going to the top or bottom of a page or document	51
Going to the beginning or end of a line	52
Placing the insertion point before or after a specific word	52
Moving up or down a paragraph or line	53
Moving right or left a word or character	53
Copying, cutting, and pasting text	54
Copying text to other programs	54
Deleting text	55
Deleting the last words you dictated	55
Going back as you dictate	55
Deleting specific words	56
Deleting the next or previous paragraph or line	56
Deleting the next or previous word or character	56
Keyboard editing shortcuts	57
Spelling as you dictate	58
Formatting	61
Capitalizing text	62
Capitalizing the first letter of the next word you dictate	62
Capitalizing consecutive words	62
Dictating the next word in all capital letters	63
Dictating consecutive words in all capital letters	63
Dictating the next word in all lowercase letters	63
Dictating consecutive words in all lowercase letters	64
Capitalizing (or uncapitalizing) text already in your document	64
Formatting text	64
Changing the font as you dictate	65
Changing the font later	66
Bold, italics, and underlining	66
Aligning text	67
Bulleted text	67
Numbers and Punctuation	69
Dictating numbers	69
Using Numbers Mode	71
Dates	72
Times of day	72
Telephone numbers	73
Fractions	74
Roman numerals	75
Postal and ZIP Codes	76
Punctuation	77
Words that end with ’s	78
Dictating hyphenated words	78
Including hyphens as you dictate	79
Removing hyphens	79
Preventing hyphens	79
Dictating compound words	79
Compounding words as you dictate	80
Compounding words later	80
Dictating names	80
Dictating abbreviations and acronyms	81
Dictating email and Web addresses	82
Dictating special characters	83
Dictating common special characters	83
Dictating uncommon special characters	84
Modes	88
Using E-Mail and Microsoft Internet Explorer	91
Working with e-mail	91
Checking for new e-mail	92
Opening and closing e-mail	92
Composing e-mail	92
Transferring dictation into your e-mail	93
Sending and printing e-mail	94
Forwarding and replying to e-mail	94
Deleting mail	94
Working with Microsoft Internet Explorer	95
Going to favorite Web pages	95
Entering a Web address in the Address bar	96
Going back to the previous Webpage or forward to the next	97
Entering text in a text box	97
Clicking links, buttons, and images	98
Frames and panes	101
Scrolling in a Web page	101
Using Natural Language Commands	103
Available Natural Language Commands	103
The Sample Commands window	104
The Command Browser	104
Sample Commands	106
Copying, moving, cutting, pasting, and deleting command samples	106
Formatting command samples	106
Spelling, grammar, and printing sample command samples	107
Table sample command samples	107
Microsoft Excel command samples (available in Preferred and higher editions only)	107
America Online sample commands	108
Hands-Free Computing	109
Starting programs	110
Starting a program from the Start menu	110
Starting a program from the Windows desktop	110
Opening documents and folders	111
Opening documents and folders from the Startmenu	111
Opening documents and folders from the Windows desktop	111
Switching between open windows	111
Copying text to other programs	112
Opening and closing menus	113
Selecting buttons, tabs, and options	114
Selecting icons on the desktop	115
Resizing and closing windows	116
Scrolling in windows and listboxes	117
Pressing keyboard keys	117
Pressing letters	118
Capitalizing a letter	119
Pressing numbers	119
Pressing key combinations	120
Pressing function and numeric keypad keys	120
Pressing other keys	121
Activating commands by saying key names	121
Menu commands	122
Dialog box controls	122
Online Help	123
Moving the mouse pointer and clicking the mouse	123
Moving the mouse pointer with MouseGrid	123
Moving the pointer with the “Mouse” command	125
Clicking the mouse	126
Marking and dragging objects	126
Moving the pointer with the mouse motion commands	127
Hands-free tips	129
Automate Your Work	131
Viewing or editing commands	131
Searching commands	132
Creating new commands (Preferred edition only)	133
Creating Text and Graphics commands	136
Deleting custom commands (Preferred edition only)	137
Renaming Text and Graphics commands	138
Workflow	141
Dictate first, correct later (Preferred edition only)	141
Listening to your recorded voice (Preferred edition only)	142
Ways to correct your dictation	144
Correcting by typing	144
Correcting with audio playback (Preferred edition only)	145
Correcting by voice	146
Proofreading with a recorder	148
Text-to-speech (Preferred edition only)	149
Speaking and Dictating	151
Speak clearly	151
Pronounce each word	151
Pause if you like	152
Give it context	152
Leave out the fillers	152
Speak with inflection	153
Breathe fully	153
Close your eyes	153
Be alert	153
Relax	153
Composing	154
Start by reading	154
Easy and chatty	155
Complex writing	155
Dictation tips	156
Summary: learning to dictate	157
Improving Accuracy	159
The Accuracy Center	160
The Accuracy Assistant	160
Check your audio settings	161
Run the Acoustic Optimizer	161
Perform additional training	162
Launch the Command Browser	163
Tools to improve your vocabulary	164
Add a single word to your vocabulary	164
Add words from your documents to the vocabulary	165
Prepare documents	165
Add contact names to the vocabulary	168
Add a list of words to your vocabulary	170
View or edit your vocabulary	171
Changing word properties	174
Managing your vocabularies	175
Training a word or command	175
The ideal system for best accuracy	176
Some practical ways to improve accuracy	177
Speak clearly	177
Retrain	178
Keep the microphone in the same position	178
Use a good microphone	178
Use a good sound card	179
Context	179
Processor speed, memory, and hard disk space	179
Improving speed	180
Background noise	180
Electrical interference	180
Using Dragon NaturallySpeaking® with other software	180
Healthy Computing	183
Ergonomics and posture	183
Maintaining good vocal health	184
Speak normally, with these guidelines	184
Ease and comfort	185
Taking care of yourself	185
Your vocal cords	185
Using a Handheld Recorder (Preferred edition only)	187
Installing recorder software	188
Creating a user adapted to your recorded speech	189
Dictating into your recorder	193
The restricted command set	194
Transcribing recorded dictation	195
Connecting a recorder to your computer	195
Transcribing from a handheld recorder	195
Transcribing dictation from other recorders	197
Drag-and-drop transcription	199
The Advanced Settings dialog box	199
Troubleshooting	201
Correcting mistakes	201
Using the Dragon NaturallyMobile recorder as a microphone	202
Better accuracy with a recorder	202
Customizing Dragon NaturallySpeaking	205
The Options dialog box	205
Correction options	206
Startup/Shutdown options	208
View options	209
Hot key options	211
Text-to-speech options (Preferred edition only)	213
Miscellaneous options	214
Backing up user files	215
Formatting options	216
Troubleshooting	219
Testing your sound system	219
Fixing sound problems	221
Other problems and solutions	221
No response when dictating	221
Problems with commands	222
Very low accuracy	223
Problems with added words	223
Slow performance	224
Commands List	225
Which commands work in which programs?	225
Controlling the microphone	226
Controlling the DragonBar	226
Controlling the DragonPad	228
Adding paragraphs, lines, and spaces	228
Selecting text	229
Correcting text	230
Deleting and undoing	235
Moving around in a document	236
Copying, cutting, and pasting text	239
Capitalizing text	239
Formatting text	241
Entering numbers	245
Entering punctuation and special characters	248
Playing back and reading text (Available in Preferred edition only)	250
Working with your desktop and windows	251
E-mail commands	253
Using Microsoft Internet Explorer	256
Working hands-free	258
A	259
B	259
C	259
D	260
E	260
F	261
G	261
H	261
I	261
J	262
K	262
L	262
M	262
N	262
O	263
P	263
R	263
S	263
T	264
U	265
V	265
W	265
Y	265
Z	265

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CHAPTER 15

Using a Handheld Recorder (Preferred edition only)

Dragon NaturallySpeaking User’s Guide

185

Dictating into your recorder

When you speak to the recorder, do so in the same way you speak into a

microphone while at the computer. Speak clearly, enunciate, and avoid

mumbling.

When dictating, keep the recorder’s microphone a consistent distance

from your mouth. For most recorders, the microphone should be 1 to 2

inches from the corner of your mouth (check your recorder’s specific

instructions). Place it near the corner of your mouth, not directly in front,

to avoid recording noise from your breath.

For several reasons, transcribing from a recorder tends to be less accurate

than dictating directly to the computer. Recorder users tend to slur their

speech more. Dictating directly, you have immediate feedback on

screen. If Dragon NaturallySpeaking

is making many errors, you can

speak more clearly. When dictating to a recorder, however, it’s easy to

forget that your speech will be transcribed by a computer and there’s a

tendency to slip into slurred words and mumbling. For best results,

practice dictating directly to the computer before starting to use a

recorder. This will help you develop a speaking style that gives the best

accuracy.

Also avoidable is the tendency of recorder users to move the microphone

around as they speak. This makes your voice vary in quality on the

recording, making Dragon NaturallySpeaking

less accurate. For best

results, keep the recorder’s built-in microphone in a consistent position

relative to your mouth.

Many users get better transcription accuracy by using a headset

microphone with the recorder. You can plug the headset microphone that

came with your software into many recorders, bypassing the recorder’s

built-in microphone. A headset microphone keeps the microphone a

consistent distance from your mouth, so there’s less variability in how

your voice sounds to the computer.

Also, if you have an analog recorder with a volume setting, keep the

same setting you used during training. If the setting changes, check the

audio volume and quality again. From the Tools menu on the

DragonBar, click Accuracy Center and then click the Check Your Audio

Settings link.