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HP 2300d HP LaserJet 2300 printer - External Software Technical Reference - Page 44

E-mail command and response, Printer Status and Alerts - 201

UPC - 808736471091

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E-mail command and response The HP LaserJet 2300 printer can send e-mail messages directly. However, you must configure the e-mail information to initiate this feature. One use for this feature is to send diagnostic information to solve a printer problem. An e-mail sent to the printer requests configuration information. The printer automatically sends that information back to the service provider. In many cases, the problem can be identified quickly and solved remotely. For more information about e-mail command and response, see the HP Embedded Web Server for HP LaserJet Printers guide. To configure your printer to send e-mail messages, follow these steps: 1. Take note of your printer's TCP/IP address on the EIO X Jetdirect page (this is the second page of the Configuration Page printout. The number indicated by "X" can vary. To print a configuration page, see "Determining the current level of firmware.") 2. Launch your Web browser. 3. In the Address: or Go to: field, type the TCP/IP address that is assigned to the printer (for example, 192.168.0.20) or the host name (for example, http://myprinter). The HP Embedded Web Server home page appears. 4. From the top of the HP Embedded Web Server screen, click Device. 5. On the navigational bar on the left, click Alerts. 6. Under Notification Recipients, type your e-mail address (for example, [email protected]). 7. Click Apply. 8. Under Select Events, click Media Path. 9. Select the List1 check box next to CLOSE DRAWERS/DOORS/COVERS. 10. Click Apply. A screen stating that your selections have been accepted should appear. Click OK. 11. In the SMTP Server: field under Outgoing Mail, type the TCP/IP address for the SMTP server (for example, 192.168.0.201). 12. In the Domain Name: field under Outgoing Mail, type the domain name. 13. Click Apply. 14. Click Security. 15. Under Security, select the Outgoing Mail check box. 16. Click Apply. 17. To test the configuration, open the top cover of the printer, and then go to your computer and verify that you have received an e-mail message from the printer. Printer Status and Alerts The HP LaserJet printing-system software includes a utility called Printer Status and Alerts that you can use to monitor print jobs and printer status from the desktop. The Printer Status and Alerts feature provides printer and job status information such as printing history, job progress, toner and paper levels, and consumables and supplies reorder information, and presents a simulated view of the printer control panel. This utility offers several options for configuring pop-up windows to view the status of the printer and of individual print jobs. Printer Status and Alerts is a selectable component of Custom Installation. To install Printer Status and Alerts, select Custom Installation and then select the Printer Status and Alerts check box. Printer Status and Alerts features are available for printers that have a connection, whether direct or over a network, that supports bidirectional functionality. The Printer Status and Alerts feature cannot be installed over infrared (IR) or serial ports. See "Bidirectional communication." For Windows 95, the Microsoft Winsock2 patch must first be installed. To download the Microsoft Winsock2 patch, go to the following web site: http://www.microsoft.com/windows95/downloads/contents/WUAdminTools/S_WUNetworkingTools/ W95Sockets2/Default.asp 42 Technology background information Software Technical Reference

Section	Page
Purpose and scope	19
Introduction	19
HP LaserJet 2300 printer models	20
Software description	27
Introduction	27
Supported operating systems	27
Additional operating environments	27
Technology background information	28
HP LaserJet printer drivers	28
HP LaserJet user documentation	28
Adobe (R) Acrobat Reader (R)	28
HP LaserJet user guide	28
HP LaserJet 2300 series printing-system installation notes	29
HP LaserJet 2300 printing-system release notes	29
HP Jetdirect Administrator's Guide	29
Bidirectional communication	29
Driver Autoconfiguration	33
HP Embedded Web Server	34
Information tab	36
Device status	37
Configuration information	38
Links to off-printer solutions	38
Settings tab	39
Remote printer configuration	40
Networking tab	41
Configuration	42
Security	42
Diagnostics	42
Network settings	42
Configurable e-mail alerts	43
E-mail command and response	44
Printer Status and Alerts	44
Euro character	49
Printing-system components	49
Printing system and installer	49
HP LaserJet 2300 software CD-ROM for Windows systems	49
Installer features	51
Installable components	51
Printer drivers	52
PCL 5e, PCL 6, and PS drivers	52
Windows 95, 98, Me, NT 4.0, 2000, and XP driver versions	52
Macintosh and Macintosh-compatible system-driver versions	52
Additional driver availability	53
Macintosh components	53
Additional productivity tools	53
HP Web Registration	53
HP Web JetAdmin	53
Driver features	55
Introduction	55
HP traditional PCL 5e and PCL 6 driver features	55
Access to drivers	55
Help system	56
What's this? Help	56
Context-sensitive Help	56
Constraint messages	56
Bubble Help	57
Finishing tab features	58
Document preview image	58
Print Task Quick Sets	59
Print Setting Defaults	59
User Guide Print Settings	61
Custom Print Task Quick Sets (Untitled)	61
Document Options	62
Print on Both Sides option	62
Automatically printing on both sides	62
Manually printing on the both sides	62
Flip Pages Up	64
Straight Paper Path	64
Book and booklet printing	65
Activating Booklet Printing	66
Selecting a book cover	67
Pages per Sheet	68
Print Page Borders	68
Page Order	68
Print Quality	69
Default	69
Output Settings group box	69
Resolution	69
Scale Patterns (WYSIWYG)	70
Print all Text as Black	70
Font Settings group box	70
EconoMode	70
Effects tab features	71
Print Document On setting	71
Scale to Fit option	72
% of Normal Size option	72
Watermarks	72
Current watermarks	73
Watermark message	74
Message angle	74
Font attributes	74
Name	74
Color	74
Shading	74
Size	75
Default settings	75
Paper tab features	75
Printer image	75
All Pages	76
First page and other pages	76
First Page	77
Other Pages	78
Back Cover	79
Size is	79
Custom	80
Name drop-down menu	81
Dynamic command button	81
Width and height controls	82
Custom width and height control limits	82
Paper and envelope icons	83
Measurement Units button	83
Close button	83
Source Is	83
Type Is	84
Printer image	84
Destination tab features	85
Destination Features	85
Hardware configuration and availability of Job Storage options	86
Job Storage modes	86
Off	87
Proof and Hold	87
Private Job	87
Using a PIN for Private Job	87
Document identifiers used in Job Storage	87
User Name	87
Job Name	87
Using Job Storage options when printing	88
Releasing private jobs stored at the printer	88
Deleting a print job	88
Output bin options	89
Options	89
Printer image	89
Basics tab features	90
Copies	91
Orientation	91
About	92
Driver extensions	92
Configure tab features	93
Printer Model group box	93
Paper-handling options	95
Duplexing unit	95
Allow Manual Duplexing	95
Mopier enabled	95
Optional paper destinations	96
Optional paper sources	96
Other options	96
More configuration options	96
Storage	97
Ignore Application Collation	97
Fonts	98
Printer memory	99
Allow scaling from large paper	99
Include types in application source list	99
Automatic configuration	99
Printer image	99
NT Forms tab features	100
Configuring the trays	100
HP traditional PS driver features	101
PS 3 emulation support for the HP LaserJet 2300 series printer	101
What's this Help	101
Page Setup tab features	102
Advanced tab features	103
Job Storage tab features	104
Off	104
Job Storage modes	105
Off	105
Proof and Hold	105
Private Job	105
Using a PIN for Private Job	105
Document identifiers used in Job Storage	106
User Name	106
Job Name	106
Using Job Storage options when printing	106
Releasing private jobs stored at the printer	106
Deleting a print job	107
Device Settings tab features	108
Form to Tray Assignment	108
Font Substitution Table	108
Available PostScript Memory	109
Output Protocol	109
Send CTRL-D Before Each Tab	109
Send CTRL-D After Each Job	109
Job Timeout	109
Wait Timeout	109
Minimum Font Size to Download as Outline	109
Maximum Font Size to Download as Bitmap	110
Installable Options	110
HP PCL 5e, PCL 6, and PS unidriver features	110
Access to drivers	110
Help system	110
What's this? Help	110
Context-sensitive Help	111
Constraint messages	111
Paper/Quality tab features	112
Print Task Quick Sets	112
Print Task Quick Sets	112
Defaults	112
User guide print settings	115
Custom Print Task Quick Sets (Untitled)	115
Paper options	115
First page and other pages	116
Back cover	116
Source is	116
Type is	116
Print Quality	117
EconoMode	118
Advanced tab features	119
Paper Size	119
Creating custom paper sizes	119
Copy Count and Collated	119
Advanced Printing Features	120
Print Optimizations	120
Send TrueType as Bitmaps	120
REt	120
Orientation	120
Page Order	120
Graphics Mode for PCL 5e	120
Finishing tab features	121
Print Task Quick Sets	122
Print on Both Sides option	122
Automatically printing on both sides	122
Manually printing on the both sides	122
Flip Pages Up	124
Straight Paper Path	124
Book and booklet printing	126
Activating Booklet Layout	127
Selecting a book cover	127
Booklet Layout	127
Pages per Sheet	128
Print Page Borders	128
Page Order	128
Rotate by 180 degrees	129
Effects tab features	129
Print Task Quick Sets	129
Print Document On setting	129
Scale to Fit option	130
% of Normal Size option	130
Watermarks	131
Current Watermarks	132
Watermark Message	132
Message Angle	132
Font Attributes	132
Name	132
Color	132
Shading	132
Size	133
Default settings	133
Destination tab features	134
Print Task Quick Sets	134
Hardware configuration and availability of Job Storage options	135
Job storage modes	135
Off	136
Proof and Hold	136
Private Job	136
Using a PIN for Private Job	136
Document Identifiers used in Job Storage	136
User Name	136
Job Name	137
Using Job Storage options when printing	137
Releasing private jobs stored at the printer	137
Deleting a print job	137
About tab	138
Device Settings tab	139
Form to Tray Assignment	139
Input paper-handling options	140
Duplex Unit (for 2-Sided Printing)	140
Allow Manual Duplexing	140
Printer Memory	140
Job Storage	140
Mopier Mode	140
Mopier mode and collation	141
Structure and availability of the HP LaserJet 2300 printing-system software CD-ROM	141
In-box file layout	141
HP LaserJet software CD-ROM, Windows partition	141
HP LaserJet software CD-ROM, Macintosh Partition	141
Availability and fulfillment	142
In-box CD-ROMs	142
Web ordering	142
Web deployment	142
Printing-system software	143
Standalone drivers	143
Point-and-print bundles	143
Other operating systems	143
Software component availability	144
Software component localization	146
Driver feature comparison in various operating systems	150
Job stream output	150
Stream output modes	150
Connectivity	150
Bidirectional communication	151
HP Driver Preconfiguration	151
UI features	151
Help features	152
Constraint support	152
Document layout	152
Job storage	153
Custom preference storage/recall	153
Print controls	153
Watermarks	154
Paper sizes	154
Paper types	155
Paper sources	156
Alternative source/paper type	156
Printing destination	156
Installable options	156
PS-specific features	157
Installing Windows printing system components	159
Introduction	159
Supported operating systems	159
System Requirements	159
Font support	160
Basic fonts	160
Default fonts	160
Installation instructions	163
General installation for Windows 95, 98, Me, NT 4.0, 2000, and XP	163
Installing from the printing-system CD-ROM	164
Installing from a network or from downloaded files	164
Detailed Windows installation	164
Typical Installation dialog box sequence	164
Custom installation	183
Product registration (HP WebReg)	185
Customization Utility for Windows	195
Silent installer	195
Customized silent installer	195
HP preconfiguration	195
Command-line silent install	195
Method 1: Command line	196
Method 2: SETUP.LST	196
Driver-only installation	197
Point and Print installation for Windows 95, 98, Me, NT 4.0, 2000, and XP	197
Setting a default printer	198
Windows 3.1x	198
Installation for Macintosh, IBM OS/2, and Linux operating systems	199
Introduction	199
System Requirements	199
Macintosh	199
IBM OS/2	199
Linux	199
Macintosh	200
Macintosh component descriptions	200
HP LaserJet PPDs	200
PDEs (Mac OS X)	200
HP LaserJet Utility	200
Installation notes	200
ColorSync profiles	200
Online Help	200
Screen fonts (Mac OS classic)	201
Installing the Macintosh printing system	204
To install the HP LaserJet printer software for the Macintosh OS	204
To set up a USB direct printer connection with Mac OS 8.6 through 9.x	205
To set up an AppleTalk networked printer with Mac OS 8.6 through 9.x	205
To set up a printer with Mac OS X	205
Uninstalling the Macintosh printing system	205
In-box disk layout	205
Folders and files added through installation of the HP LaserJet software (Mac OS)	206
Mac OS Classic installation	206
Main Install dialog box sequence	206
HP LaserJet Screen Fonts Installer dialog box sequence	210
Mac OS X installation	212
Main Install dialog box sequence	212
IBM OS/2 Warp 3.0 and later	215
OS/2 installation instructions	215
Installing a printer in OS/2 when the printer object is missing	215
Installing a printer in OS/2 with a pre-existing printer object on desktop	216
Font support	216
Changing a printer driver in the printer object	217
Changing the printer properties	217
Changing the job properties	218
Engineering detail	219
Introduction	219
Media attributes	219
Paper sources and destinations	219
Paper-tray configurations	220
Paper-source commands	220
Media types and sizes	220
PCL 5e and PCL 6 custom paper sizes	223

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E-mail command and response

The HP LaserJet 2300 printer can send e-mail messages directly. However, you must configure the e-mail information

to initiate this feature. One use for this feature is to send diagnostic information to solve a printer problem. An e-mail

sent to the printer requests configuration information. The printer automatically sends that information back to the

service provider. In many cases, the problem can be identified quickly and solved remotely. For more information

about e-mail command and response, see the

HP Embedded Web Server for HP LaserJet Printers

guide.

To configure your printer to send e-mail messages, follow these steps:

Take note of your printer's TCP/IP address on the EIO X Jetdirect page (this is the second page of the

Configuration Page printout. The number indicated by "X" can vary. To print a configuration page, see

"Determining the current level of firmware.")

Launch your Web browser.

In the

Address:

Go to:

field, type the TCP/IP address that is assigned to the printer (for example,

192.168.0.20) or the host name (for example, http://myprinter). The HP Embedded Web Server home page

appears.

From the top of the HP Embedded Web Server screen, click

Device

On the navigational bar on the left, click

Alerts

Under Notification Recipients, type your e-mail address (for example, [email protected]).

Click

Apply

Under

Select Events

, click

Media Path

Select the

List1

check box next to CLOSE DRAWERS/DOORS/COVERS.

10. Click

Apply

. A screen stating that your selections have been accepted should appear. Click

11.

In the

SMTP Server:

field under Outgoing Mail, type the TCP/IP address for the SMTP server (for example,

192.168.0.201).

12.

In the

Domain Name:

field under

Outgoing Mail

, type the domain name.

13. Click

Apply

14. Click

Security

15. Under

Security

, select the

Outgoing Mail

check box.

16. Click

Apply

17.

To test the configuration, open the top cover of the printer, and then go to your computer and verify that you have

received an e-mail message from the printer.

Printer Status and Alerts

The HP LaserJet printing-system software includes a utility called Printer Status and Alerts that you can use to monitor

print jobs and printer status from the desktop. The Printer Status and Alerts feature provides printer and job status

information such as printing history, job progress, toner and paper levels, and consumables and supplies reorder

information, and presents a simulated view of the printer control panel. This utility offers several options for configuring

pop-up windows to view the status of the printer and of individual print jobs.

Printer Status and Alerts is a selectable component of Custom Installation. To install Printer Status and Alerts, select

Custom Installation

and then select the

Printer Status and Alerts

check box.

Printer Status and Alerts features are available for printers that have a connection, whether direct or over a network,

that supports bidirectional functionality. The Printer Status and Alerts feature cannot be installed over infrared (IR) or

serial ports. See "Bidirectional communication."

For Windows 95, the Microsoft Winsock2 patch must first be installed. To download the Microsoft Winsock2 patch, go

to the following web site:

http://www.microsoft.com/windows95/downloads/contents/WUAdminTools/S_WUNetworkingTools/

W95Sockets2/Default.asp

Technology background information

Software Technical Reference