Sharp DM-4551 DM-3551 DM-4551 Operation Manual Suite - Page 97

RECEIVING FAXES When another fax machine sends a fax to your machine, your machine will ring*, automatically receive the fax, and begin printing (automatic reception). NOTES • You can store a transmission job while fax reception is in progress (refer to page 2-4). • If an extension phone is connected to the machine, you can answer using the extension phone and then begin fax reception (manual reception). This allows you to use the line for both voice calls and faxes. (Refer to page 5-5.) • To receive faxes, sufficient paper must be loaded in the paper tray. Refer to pages 1-16 to 1-24 of "Operation manual (for printer operation and general information)" to load appropriate paper. Incoming faxes will be automatically adjusted to the 2 orientation of the printing paper, so there is no need to load both horizontally and vertically oriented paper. However, if you receive a fax that is smaller than 8-1/2"x11" size, the paper size used to print the fax will depend on how the original was oriented (vertically or horizontally) in the sending fax machine. RECEIVING A FAX 1 The machine will ring* and reception will automatically begin. NOTES • If the fax is being sent manually and you have connected an extension phone to the machine, you can lift the phone before reception begins to talk with the other person. *Number of rings The machine has been set to ring twice before beginning automatic reception. You can use the key operator program to change the number of rings to any number from 0 to 15. (Refer to page 8-8.) If the number of rings is set to 0, the machine will receive faxes without ringing. 2 Reception ends. When reception ends, the machine makes a "beep" sound. The output tray for the printed fax varies depending on the output unit installed on the machine. NOTES • If the machine has multiple output trays, the key operator program can be used to change the output tray for fax reception (page 8-8). • If desired, you can set the machine to output a blank sheet of paper after printing the last page of each received fax job. This will help you distinguish where one reception ends and another begins. s If received data cannot be printed If the machine runs out of paper or toner, or a paper jam occurs, print and copy jobs that are in progress will be held in memory until printing becomes possible.The jobs are automatically printed when printing capability is restored. When received data is held in memory, the DATA light next to the IMAGE SEND key blinks. You can also use the transfer function to have another fax machine print the received data (refer to page 3-12). NOTE If the machine makes a double beep sound during reception or at the end of reception and an error message appears in the display, clear the error as explained on page 7-3. 2-7