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HP LaserJet MFP M72625-M72630 User Guide - Page 112

General settings continued, Table 7-5

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Table 7-5 General settings (continued) Feature Description - Standard: Saves the data as a regular PDF. - PDF/A: Saves the data as a PDF that has the necessary information to render itself in any environment. NOTE: A PDF/A file must be self-contained: it cannot rely on another application to render fonts, open hyperlinks, or execute scripts, audio files, or video files. ● Compact - On: You can get smaller PDF file size than standard PDF file. - Off: You can turn off this function. Supplies Management Allows you to set options for supplies reorder notification. If you set this option, the printer will display a warning message when the supplies are running out. Prepare the supplies in advance. ● Imaging Unit Reorder Notification: Issues a notification when an imaging unit has the specified lifespan remaining. ● Toner Cartridge Reorder Notification: Issues a notification when a toner cartridge has the specified lifespan remaining. ● Toner Save: Activating this mode extends the life of your toner cartridge and reduces your cost per page beyond what one would experience in the normal mode, but it reduces print quality. Sound Allows you to set the volume for button sound, notice alarm, and sounds occurring during fax job. You can test the volume right after you set the level. Using the Quiet/Loud buttons, select the desired volume and press the Test button to test the volume. ● Key Sound: Allows you to adjust the sound volume when pressing the button. ● Fax Sound: Allows you to adjust the sound volume occurring during a fax job. This option has other suboptions. ● Alarm Sound: Allows you to adjust the sound volume for when notice alarm. Measurements Allows you to choose the measuring unit (mm or inch) and set the numeric separation (comma or period) for thousands separator. Machine Test Print Adjustment: Allows you to adjust the print area. When images are printed off the page or shifted, adjust the print area. 1. Press Print Adjustment from the display screen. 2. Press Paper Source and select the tray to supply the paper from. 3. Press Paper Size and select the paper size to use. 4. Press Print. The adjustment pattern (chart) is printed. 5. Press Next and follow the instruction on the screen. NOTE: The Next button is enabled after you press Print. 102 Chapter 7 Menu Overview and Advanced Features ENWW

Section	Page
Introduction	11
Useful to know	12
About this user’s guide	13
Conventions	13
Printer overview	14
Front view 1	14
Front view 2	15
Rear view	17
Printer specifications	18
Technical specifications	18
Supported operating systems	20
Mobile printing solutions	21
Printer dimensions	22
Power consumption, electrical specifications, and acoustic emissions	22
Operating-environment range	22
Control panel overview	23
Connecting a network cable	24
Turning on the printer	25
Understanding the LEDs	27
Understanding the status LED	27
Power LED	28
Display screen and useful buttons	29
Display screen	29
Counter button	29
Eco button	30
Job Status button	30
Interrupt button	32
Understanding the pop-up keyboard	32
Printer hardware setup and software installation	32
Using a Network-Connected Printer	33
Network environment	34
Accessing network setup	35
Network settings (TCP/IP)	35
Ethernet	35
TCP/IP Protocol	35
Installing driver over the network	37
Windows	37
macOS	38
Linux	39
WebUI (embedded web server)	40
What is WebUI?	40
Required web browser	40
Connecting to WebUI	40
Logging into WebUI	41
Information tab	41
Address book tab	42
Settings tab	42
Security tab	42
Maintenance tab	44
Additional network-connected tasks	44
Additional network-connected tasks	45
Media and tray	46
Loading originals	47
Scanner glass	47
Document feeder	48
Selecting print media	51
Guidelines to select print media	51
Loading paper in the tray	52
Tray overview	52
Standard tray / optional dual cassette feeder	52
Tray 1 (MP)	59
Media sizes automatically detected	62
Printing on special media	64
Envelope	64
Labels	65
Card stock/ Custom-sized paper	67
Letterhead/Pre-printed paper	67
Additional information for printing on special media	67
Tray Settings	68
Setting the paper size	68
Setting the paper type	68
Setting the tray confirmation message	68
Auto tray switch	69
Auto continue	69
Paper substitution	69
Tray protection	69
Tray priority setting	69
Printing	70
Printer driver features	71
Basic printing	72
Canceling a print job	72
macOS printing	73
Printing a document	73
Changing printer settings	73
Printing multiple pages on one sheet	73
Printing on both sides of the paper	74
Using help	74
Additional print tasks	75
Copying	76
Understanding the copy screen	77
Basic tab	77
Advanced tab	77
Image tab	77
Basic copying	78
Copying originals of different sizes	78
Quick copying	80
Using special copy features	82
Additional copy tasks	88
Scanning	89
Understanding the scan methods	90
Scanning and sending through email	91
Understanding the Scan to Email screen	91
Setting up an email account	92
Scanning and sending an email	93
Resending to the last email address	93
Printing an email confirmation report	94
Scanning and sending via SMB/FTP	95
Understanding the Scan to Server screen	95
Setting up an FTP/SMB server	96
Scanning and sending to an SMB/FTP server	97
Resending to the last server address	97
Scanning and sending to your computer	99
For a network or USB connected printer	99
Scanning and sending to USB/shared folder	100
Understanding the USB /shared folder screen	100
Scanning to a USB /shared folder	101
macOS scanning	102
Scanning with network	102
Additional scan tasks	103
Menu Overview and Advanced Features	104
Menu overview	105
Printer setup	110
Log-in	110
Printer Details	110
General Settings	111
Security	113
Printer hardware setup	115
Supplies and accessories	116
Ordering supplies and accessories	117
Available supplies	117
Available accessories	118
Storing the toner cartridge	120
Handling instructions	120
Toner cartridge usage	120
Estimated cartridge life	120
Redistributing toner	121
Replacing the toner cartridge	122
Replacing the toner collection unit	123
Checking the supplies life	124
From the printer	124
Cleaning the printer	125
Cleaning the outside or display screen	125
Cleaning the inside	125
Cleaning the imaging unit area	126
Cleaning the toner collection unit area	127
Cleaning the scan unit	127
Cleaning the chargers of imaging unit	128
Tips for storing the printer, supplies, and paper	130
Printer	130
Toner cartridge/ Imaging unit	130
Paper	130
Tips for moving the printer	131
Troubleshooting	132
Tips for avoiding paper jams	133
Clearing paper jams	134
Jam in Tray 2	134
Jam in optional trays	135
Jam in Tray 1 (MP)	137
Jam inside the printer	137
Jam in the fuser area	137
Jam in the exit area	138
Jam in the duplex unit area	139
Clearing original document jams	140
Original paper jam in exit area of scanner	141
Jam in the optional inner finisher area	142
Understanding display messages	145
Paper Jam-related messages	145
Toner-related messages	146
Tray-related messages	147
Network-related messages	147
Misc. messages	149
Paper feeding problems	153
Power and cable connecting problems	154
Solving other problems	155
Display screen problem	155
Paper feeding problems	155
Printing problems	156
Printing quality problems	158
Copying problems	163
Scanning problems	164
Additional troubleshooting tasks	165
Revision History	166
Revision History	167
Glossary	168

Match case Limit results 1 per page

Table 7-5

General settings (continued)

Feature

Description

–

Standard

: Saves the data as a regular PDF.

–

PDF/A

: Saves the data as a PDF that has the necessary information to render itself in any

environment.

NOTE:

A PDF/A ﬁle must be self-contained: it cannot rely on another application to render fonts,

open hyperlinks, or execute scripts, audio ﬁles, or video ﬁles.

●

Compact

–

: You can get smaller PDF ﬁle size than standard PDF ﬁle.

–

Oﬀ

: You can turn oﬀ this function.

Supplies Management

Allows you to set options for supplies reorder notiﬁcation. If you set this option, the printer will display a

warning message when the supplies are running out. Prepare the supplies in advance.

●

Imaging Unit Reorder Notiﬁcation

: Issues a notiﬁcation when an imaging unit has the speciﬁed lifespan

remaining.

●

Toner Cartridge Reorder Notiﬁcation

: Issues a notiﬁcation when a toner cartridge has the speciﬁed

lifespan remaining.

●

Toner Save

: Activating this mode extends the life of your toner cartridge and reduces your cost per page

beyond what one would experience in the normal mode, but it reduces print quality.

Sound

Allows you to set the volume for button sound, notice alarm, and sounds occurring during fax job. You can test

the volume right after you set the level.

Using the

Quiet/Loud

buttons, select the desired volume and press the

Test

button to test the volume.

●

Key Sound

: Allows you to adjust the sound volume when pressing the button.

●

Fax Sound

: Allows you to adjust the sound volume occurring during a fax job. This option has other sub-

options.

●

Alarm Sound

: Allows you to adjust the sound volume for when notice alarm.

Measurements

Allows you to choose the measuring unit (mm or inch) and set the numeric separation (comma or period) for

thousands separator.

Machine Test

Print Adjustment

: Allows you to adjust the print area. When images are printed oﬀ the page or shifted, adjust

the print area.

Press

Print Adjustment

from the display screen.

Press

Paper Source

and select the tray to supply the paper from.

Press

Paper Size

and select the paper size to use.

Press

. The adjustment pattern (chart) is printed.

Press

and follow the instruction on the screen.

NOTE:

The

button is enabled after you press

102

Chapter 7

Menu Overview and Advanced Features

ENWW