Ricoh SP4100N User Manual

Ricoh SP4100N - Aficio SP B/W Laser Printer Manual

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  • Ricoh SP4100N | User Manual - Page 1
    User's Manual
  • Ricoh SP4100N | User Manual - Page 2
    , the following safety precautions should always be followed. Safety During Operation In this manual, the following important symbols are used: WARNING: Indicates potentially hazardous situations, which if instructions are not followed, could result in death or serious injury. CAUTION: Indicates
  • Ricoh SP4100N | User Manual - Page 3
    , flat surface. Tilted or uneven surfaces may cause mechanical or paper-feeding problems. y Retain the box and packing materials for shipping purposes. Notice revenue stamps, bonds, stock certificates, bank drafts, checks, passports, driver's licenses. y This machine is equipped with a function that
  • Ricoh SP4100N | User Manual - Page 4
    , if not installed and used in accordance with the instructions, may cause harmful interference to radio communications. However, there which the receiver is connected. ƒ Consult your point of purchase or service representative for additional suggestions. CE Warning This product satisfies the Class B
  • Ricoh SP4100N | User Manual - Page 5
    Input Paper Tray 14 Installing the Paper Stopper 15 Connecting the Cables 16 Connecting the ADF Cable 16 Connecting the Ethernet Cable 16 Connecting the Printer Cable 16 Connecting the Telephone Line 17 Connecting the Power and Turning on the Machine 17 3 Installing the Printer Driver 18
  • Ricoh SP4100N | User Manual - Page 6
    92 Canceling a Fax Job 94 Using the Phone Book 95 Scanning Your Documents 96 System Requirements 96 Driver Installation Procedure 96 Scanner Operation a Paper Jam 122 Removing the Abnormal Line Image 123 When a Job is Not Performed 124 Troubleshooting When Using the Printer Function
  • Ricoh SP4100N | User Manual - Page 7
    Appendix 130 Managing the Address Book 130 Adding an E-mail Address 130 Modifying an E-mail Address 133 Deleting an E-mail Address 135 Adding A New Group 137 Modifying a Group 140 Deleting Groups 142 Managing Fax Phone Book 143 Adding a New Fax Number 143 Deleting or Modifying Phone
  • Ricoh SP4100N | User Manual - Page 8
    can instantly scan paper-based document and deliver the electronic image to various destinations including e-mail addresses, printer, fax machine, , or courier. Features Digital Copying: Since the product includes a laser printer, it is able to perform digital copies with outstanding copy quality
  • Ricoh SP4100N | User Manual - Page 9
    Sending Multi-Page Document: With the Auto Document Feeder, the product allows a stack of 50-page document(s) to be continuously scanned at one time in reliable quality to increase your efficiency. Managing the Product Remotely: The product provides a convenient way to manage your e-mail address
  • Ricoh SP4100N | User Manual - Page 10
    External View The Front View 1 2 7 3 4 5 6 1. Input Paper Tray and Paper Support 2. Paper Stopper 3. Document Cover 4. Handle 5. Control Panel 6. LCD-display 7. ADF Unit 3
  • Ricoh SP4100N | User Manual - Page 11
    5 6 7 8 1. Line Jack: 2. Telephone Jack: 3. LAN Port: 4. Printer Port: 5. USB Port: 6. ADF Port: 7. 24VDC/2.0A: 8. Power Switch: To is provided with the product. To connect network with a network cable.. To connect the printer with a USB cable. To connect a computer as a USB scanner. To connect
  • Ricoh SP4100N | User Manual - Page 12
    The Control Panel Part A Part C Part B Part D Part A: LCD Display Used to display current operation. Part B: Function Keys: Used to select a working mode. Function Keys: Press to make copy. Press to send your scanned document to e-mail. Press to send your scanned document to a designated server.
  • Ricoh SP4100N | User Manual - Page 13
    Part C: The Numeric Keypad: Used to enter copy quantity, or the fax number. Part D: Start & Other Keys: Used to select special requirements or the start key to start sending or copying your document(s). Select to access the user tools to set up the system. Select to clear current settings and return
  • Ricoh SP4100N | User Manual - Page 14
    Preinstallation Information The product has to be setup properly on your network to perform e-mail and filing functions. Before using the product, please setup the product properly on your network for e-mail and filing function. The following network parameters have to be set. Important ! Make a
  • Ricoh SP4100N | User Manual - Page 15
    Explanation of contents: 1. *DHCP Enable: 2. *IP Address: 3. Subnet Mask: 4. Gateway IP: 5. *DNS server: 6. *SMTP Server: 7. SMTP Port: Choose Yes to obtain IP/subnet/gateway addresses automatically from DHCP server. The Internet Protocol (IP) address assigned to your machine by your network
  • Ricoh SP4100N | User Manual - Page 16
    your network, you can enter the domain name instead of digits for the IP address. 5. POP3: POP3 is the latest Post Office Protocol 3, this is a service that stores and serves e-mails for various client machines that are not connected to the Internet 24 hours a day. E-mails are held in POP3 until
  • Ricoh SP4100N | User Manual - Page 17
    Internet Communication Features Scan to E-mail The product allows you to deliver your scanned document to e-mail addresses on the network. The document is first scanned and converted to a standard PDF, JPEG, TIFF, or MTIF (Multi-page TIFF) file format and then transmitted to remote recipients
  • Ricoh SP4100N | User Manual - Page 18
    Scan to Folder Through the intranet with FTP (File Transfer Protocol), HTTP (Hypertext Transfer Protocol), HTTPS (a secure way of using HTTP), or CIFS (Common Internet File System), the product allows you to save scanned document directly to a designated server or a personal computer on the network
  • Ricoh SP4100N | User Manual - Page 19
    2 Installing Your Machine This chapter is specifically targeted to the persons who are responsible for the administration of the product. It is recommended that the administrator read this chapter before installing the machine. Minimum Configuration Requirements To make the best use of the product,
  • Ricoh SP4100N | User Manual - Page 20
    Unlocking the Scan Unit The scan unit is locked during transport to protect the scanning mechanism from being damaged. Be sure to unlock the scan unit before using the machine. 1). Locate the lock switch beneath the scanner. 2). Move the lock switch to the "unlocked position". "Locked Position"
  • Ricoh SP4100N | User Manual - Page 21
    Installing the Input Paper Tray 1. Attach the Paper Support to the Input Paper Tray. Input Paper Tray Paper Support 2. Then, attach the Input Paper Tray to the machine. 14
  • Ricoh SP4100N | User Manual - Page 22
    Installing the Paper Stopper Attach the Paper Stopper to the slot of the document cover as illustrated below. - If you are using A4 or letter size paper, pull the lever up to avoid document falling from the MFP to the floor. - If you are using legal size paper, press down the lever. Paper Stopper
  • Ricoh SP4100N | User Manual - Page 23
    an available port of your Ethernet Hub. 2. Connect the other end to the LAN port at the back of the product. LAN Port Connecting the Printer Cable 1. Connect one end of the printer cable to the printer. 2. Connect the other end to the PRINTER port at the rear of the product
  • Ricoh SP4100N | User Manual - Page 24
    Connecting the Telephone Line 1. Plug one end of the telephone line to the LINE jack at the left end of the rear panel. Line Jack 2. Plug the other end of telephone line to the "RJ-11" telephone jack provided by the telephone company. Connecting the Power and Turning on the Machine 1. Press the
  • Ricoh SP4100N | User Manual - Page 25
    sure to set up the machine by following the procedures shown in the Quick Installation Guide. Before Installing the Printer Driver Selecting the Panel Display Language The default language setting for the printer display panel is English. Omit the following procedure if you want to use English on
  • Ricoh SP4100N | User Manual - Page 26
    works properly by printing a test page (configuration page). However, you cannot check the connection between the printer and your computer by printing the test page. 1. Press the Menu key. 2. Press the ▼ or ▲ key to display List/Test Print, and then press the #
  • Ricoh SP4100N | User Manual - Page 27
    the Printer Driver Using Network 1. Insert the provided CD-ROM into the CD-ROM drive. If Auto Run starts, click Cancel, and then Exit. 2. Open the Printers and Faxes window or Printers window. 3. Click Add a printer. This will start the Add Printer Wizard, and then click Next. 4. Click Local printer
  • Ricoh SP4100N | User Manual - Page 28
    6. Click Next to run the Add Standard TCP/IP Printer Port Wizard. 7. Enter the scanner's IP address, and then click Next. For setting the scanner's IP address, see "Specifying the Product's Network Settings". 8. Click Have Disk.... 21
  • Ricoh SP4100N | User Manual - Page 29
    : RPCS printer driver D:\DRIVERS\RPCS\WIN2K_XP\(Language)\DISK1 D:\DRIVERS\RPCS\WIN9X_ME\(Language)\DISK1 PCL5E printer driver D:\DRIVERS\PCL5E\WIN2K_XP\(Language)\DISK1 D:\DRIVERS\PCL5E\WIN9X_ME\(Language)\DISK1 PCL6 printer driver D:\DRIVERS\PCL6\WIN2K_XP\(Language)\DISK1 D:\DRIVERS\PCL6\WIN9X_ME
  • Ricoh SP4100N | User Manual - Page 30
    OK. 12. Follow the on-screen instructions to complete the driver installation. Note: When you use the printer under Windows Vista, you have to download the printer driver from the following supplier's web site. Select this printer and the operating system you are using, and then download it. 23
  • Ricoh SP4100N | User Manual - Page 31
    by either launching the product's embedded web page (Web Image Monitor) or starting the Network Management Tool provided in the supplied Scanner Driver CD-ROM. The product's embedded web page (Web Image Monitor) allows the administrator to configure each machine remotely with a web browser while
  • Ricoh SP4100N | User Manual - Page 32
    Specifying the Product's Network Settings 1. Turn on the machine. After warming up for a few seconds, the default working mode is prompted on the touch panel. For example, the following Copy mode. 2. Press the User Tools button on the control panel. This prompts the following User Tools
  • Ricoh SP4100N | User Manual - Page 33
    3. Touch Network Settings to prompt the following Network Settings screen. 4. Since the default TCP/IP information is incorrect, please enter your own network information via the soft keyboard. Touch anywhere on the IP Address/Subnet Mask/Gateway IP/DNS Server field to bring up the soft
  • Ricoh SP4100N | User Manual - Page 34
    Specifying More Administrator Settings by the Product's Web Page 1. Specify the network settings on the control panel via the soft keyboard. (Please refer to the preceding section, Specifying the Product's Network Settings. 2. The product is designed with an embedded web page to allow the system
  • Ricoh SP4100N | User Manual - Page 35
    create a password later and write it in your notes in case you may forget it. 9 For effective management, it is recommended to create administrator's login password later. 9 If you wish to return to factory default settings, simply press the Clear Modes button for over 5 seconds. In a second, all
  • Ricoh SP4100N | User Manual - Page 36
    Administrator Settings by the Network Management Tool 1. Place the Scanner Driver CD-ROM into your CD-ROM drive. In a second, the installation graphic appears. 2. Choose Network Management Tool and follow the on-screen instruction to complete the installation. 3. Start Network Management Tool by
  • Ricoh SP4100N | User Manual - Page 37
    7. In a second, the MFPs on the network will be displayed in the main screen as follows. 8. Double click the device's icon or you may try either of the following ways to prompt the product's embedded web page to specify your desired settings. -Select the device's icon and choose the Menu Settings
  • Ricoh SP4100N | User Manual - Page 38
    User Tools Information: Used to displays the product's basic information. Item Model Manufacturer MAC Address Serial Number System Firmware Version Scanner Firmware Version Homepage Version Page Count Description Displays the product's model name. Displays the manufacturer name. Displays the scan
  • Ricoh SP4100N | User Manual - Page 39
    General: Used to specify the product's general information. Item Machine Name Country Code Time Zone Date/Time Description Sets product's machine name. (The name that you wish to show in recipient's e-mail.) Select the country which you are located. This setting is required to perform the
  • Ricoh SP4100N | User Manual - Page 40
    Book LDAP Server IP Enter your LDAP server IP or URL address here. or URL Port # Enter the port number of the LDAP server. * 389 Login Name Enter the login name of the LDAP server. Note: 1. In Microsoft Active Directory, some servers may require you to add "domain name" as your full
  • Ricoh SP4100N | User Manual - Page 41
    name and password are case-sensitive and are up to 28 characters. 2. LDAP Search: y This machine supports two types of authentication, simple and anonymous, to login your LDAP servers. y This machine allows up to 100 match results in a single search. y The attributes such as "cn" and "mail" have
  • Ricoh SP4100N | User Manual - Page 42
    Copier Default: Used to specify the product's default copy settings. Note when system auto reset time is over or the device is turned on and off again, the copy settings will be reset to these values. Item Description Basic Image Density Adjust the image density in seven steps using the control
  • Ricoh SP4100N | User Manual - Page 43
    . Choice: *OFF, Short Edge, Long Edge (Check if your printer includes a duplex option.) Short Edge means the short edge of the paper will be printed first. Long Edge means the long edge of the paper will be printed first. N-Up (Paper Saving) OFF Short Edge Long Edge Use the setting to print
  • Ricoh SP4100N | User Manual - Page 44
    set by the administrator when sending an e-mail from the product. The default settings mean the e-mail settings will be reset to these values when the system auto reset time is over or when the product turn off and on again. Default E-mail Options Item Description Default Enter text for
  • Ricoh SP4100N | User Manual - Page 45
    . You can view PDF files using Adobe Acrobat or Adobe Reader. TIFF (The Tagged-Image File Format) is a flexible bitmap image format supported by virtually all paint, image-editing, and page-layout applications. Also, virtually all desktop scanners can produce TIFF images. JPEG (Joint Photographic
  • Ricoh SP4100N | User Manual - Page 46
    Folder Template: Used to specify the parameters for a Folder Template. The Folder Template contains similar information as the new folder screens. The Folder Template will display on the folder screen when users want to add a new folder to save the time to retype these data again. Server Settings
  • Ricoh SP4100N | User Manual - Page 47
    Default Scan Options Item Description Document Choose your default document size. Size Choice: *A4/Letter/A5/B5/Legal. Resolution Choose your default resolution for the scanned document. The higher the resolution, the greater details for the scanned image yet it requires more disk space.
  • Ricoh SP4100N | User Manual - Page 48
    . You can view PDF files using Adobe Acrobat or Adobe Reader. TIFF (The Tagged-Image File Format) is a flexible bitmap image format supported by virtually all paint, image-editing, and page-layout applications. Also, virtually all desktop scanners can produce TIFF images. JPEG (Joint Photographic
  • Ricoh SP4100N | User Manual - Page 49
    shades of gray. Note: Faxes are sent in the specified resolution if that resolution is supported by the receiving fax machine. Document Set default document size. Size Choice: A4, Letter, ON to avoid Mode transmission problems when faxing overseas. Choice: ON, *OFF *Factory Default 42
  • Ricoh SP4100N | User Manual - Page 50
    to the built-in modem and the Station Number should be a value not more than 20 characters. Some characters such as "+", " " (blank space) are supported. The value of the station number will be printed as part of the fax header information of all outgoing faxes. Touch anywhere on the "Station
  • Ricoh SP4100N | User Manual - Page 51
    . Choice: *Yes, No, Error only Fit to Page Choose Enable to scale the entire contents of your receiving fax to fit into the paper of the printer. If this setting is disabled, an incoming image larger than the page splits across pages. Choice: *Enable, Disable Detect Dial Choose Enable to
  • Ricoh SP4100N | User Manual - Page 52
    the information and result which is useful to troubleshoot a particular problem. Broadcast Report: Choose to print the group option. Cancel Fax Jobs Item Description Delete If you wish to cancel pending fax jobs, you can choose the item in the delayed send fax job list and then press
  • Ricoh SP4100N | User Manual - Page 53
    Phone Book: Used to create and edit the fax phone book which includes 200 individual phone numbers and 20 groups. Single Dial Item Program Change Delete Group Dial Item Program Change Delete Description Enter a new name and phone number. Up to 200 phone numbers can be entered. Change a current
  • Ricoh SP4100N | User Manual - Page 54
    default operation mode and so on. Administrator Profile Item Description Login Name Enter the login name to access the User Tools. Up to 32 a default operation mode. The default mode will show Mode after system auto reset time is over or when system is turned off and on again. Choice:
  • Ricoh SP4100N | User Manual - Page 55
    Account Management: Used to set user's privileges including using the copy, e-mail, folder, or facsimile function of the product by assigning an account authentication method. Important! For effective management, the product allows the administrator to specify users' privileges only through the
  • Ricoh SP4100N | User Manual - Page 56
    anonymous account for authentication when you use the product to keep the files, there is no need for setting any text in the field of Login name and Password of the product. On the other hand, if IIS or HTTP server does not allow anonymous account for authentication connecting to the
  • Ricoh SP4100N | User Manual - Page 57
    \wwwroot\Xcabinet. For non-anonymous access, refer to IIS for more detail information. The settings for IIS anonymous access is as below: 1. Start "Internet service manager" in "Control Panel", select "Default Web site" and right click C:\Inetpub\wwwroot\ Xcabinet, and select "Properties ". 50
  • Ricoh SP4100N | User Manual - Page 58
    2. In the Xcabinet dialog box, select "Directory security" tab, and click "Edit" for "Anonymous Access and Authentication Control". Please make sure " Anonymous Access" is selected in "Authentication Methods" dialog box. 3. Click on "Edit" to Open "Account for anonymous access". Please make sure
  • Ricoh SP4100N | User Manual - Page 59
    The settings for IIS privilege is as below: 1. Like the setting in anonymous access, start "Internet service manager" and select "Default Web site", and right click C:\Inetpub\wwwroot\Xcabinet, and select "Properties". 2. Select "Directory" tab in the Properties page. Please ensure the
  • Ricoh SP4100N | User Manual - Page 60
    supports little privacy. HTTPS solves this problem by adding SSL, a secure transport layer over insecure TCP. To send scanned document to servers using HTTPS, you must install SSL on the destination servers. How to install SSL properly on the server, please refer to the server's manual Service
  • Ricoh SP4100N | User Manual - Page 61
    3. In the Default Web Site Properties dialog, click the Directory Security tab and then click the Edit button from the Secure communication field. The Secure Communication dialog appears. 4. Check if "Require secure channel (SSL)" and "Ignore client certificates" have been selected. Or You may
  • Ricoh SP4100N | User Manual - Page 62
    CIFS CIFS (Windows Network Share) is a file saving protocol generally used for "recourse sharing" of network in Microsoft Windows systems. Please set up the "shared directory" per the network settings for sharing in MS Windows. Generally, on the shared directory Properties dialog box under the
  • Ricoh SP4100N | User Manual - Page 63
    Specifying a Folder Template by the Product's Embedded Web Page For management purpose, the product allows the administrator to specify the Folder Template remotely only through the product's embedded web page. Please note it is not available to specify these settings on the Touch panel. To specify
  • Ricoh SP4100N | User Manual - Page 64
    3. Enter or select an input parameter respectively, and then finally click Update to save your settings. Refer to the following table for the detail of each setting: Item Protocol Target URL Port # File Name Color File Format Description Choose the protocol you desire to store your scanned image.
  • Ricoh SP4100N | User Manual - Page 65
    e-mail. Choose your document size. Choice: A4, A5, B5, Letter, Legal Note the legal size is available from the ADF only. * Factory Default * The default paper size depends on the main tray of the printer. 58
  • Ricoh SP4100N | User Manual - Page 66
    of your browser and then press Enter to launch the product web page. 2. Choose Administrator Settings. The Login dialog box is prompted. Click Login since the machine is shipped with no specific login name and password, and then click Folder Manager to prompt the Folder Manager screen. 3. Click New
  • Ricoh SP4100N | User Manual - Page 67
    Note: 9 If you have already specified the Folder Template, all the settings of the template will be automatically copied to your new folder settings so that you don't need to retype the same settings when adding a new folder. 9 The first five folder names that are often used appear on the Folder
  • Ricoh SP4100N | User Manual - Page 68
    5. Click Add to temporarily save the latest data and return to the main screen. Your new folder name will be displayed in the main screen. Click Update to permanently save all the latest change or Exit to leave without saving any change. To modify a current folder, 1. Repeat Step 1 to 2 from the
  • Ricoh SP4100N | User Manual - Page 69
    3. Modify your folder content and click Update to temporarily save the latest data, or Cancel to exit and then return to the Folder Manager screen. 4. In the Folder Manager screen, click Update to permanently save all the latest changes on the product, or Exit to leave without saving any latest
  • Ricoh SP4100N | User Manual - Page 70
    To delete a folder, 1. Repeat Step 1 to 2 from the previous section, Adding a New Folder By the Product's Web Page. 2. Choose the folder you wish to delete in the Folder Manager screen. 3. Click Delete to erase the folder. A warning message appears to confirm your deletion. Click OK to confirm or
  • Ricoh SP4100N | User Manual - Page 71
    Setting Required Fax Settings Setting Your Location Your location has to be set first to ensure the fax transcending signals are correct. To set your location, 1. Start Your Browser. 2. Type the IP address of your MFP in the URL field. The MFP's web page appears. 3. Click General from Menu to prompt
  • Ricoh SP4100N | User Manual - Page 72
    number in the Station Number field on the Fax Settings screen. Up to 20 digits can be entered and some characters such as "+", " "(space), are supported. The following is an example of the fax header. ID#: AAA Company Station #: 5231111 To:1234567 2007/07/31 15:31 Page:1 65
  • Ricoh SP4100N | User Manual - Page 73
    basically, operating the product takes only a few steps as follows. 1. Place your paper either in the ADF or on the glass. 2. Press , , , or ("Color") button to start scanning and send the scanned document to your printer, e-mail address, filing server, or a remote fax machine. The following
  • Ricoh SP4100N | User Manual - Page 74
    and in good condition (not fragile or worn). • Document(s) should be free of curl, wrinkle, tears, wet ink, or punch holes. • Document(s) should be free of staples, paper clips, paper sticky notes. • Keep the glass clean without document placed on it. Note: To transmit irregular types of document
  • Ricoh SP4100N | User Manual - Page 75
    pages, fan your document(s) to avoid occasional paper jam. The ADF holds up to 50 pages at one time. 3. Place your document(s) with the text FACE UP in the ADF and make sure that the top of each page feeds in first. Paper Guide 4. Adjust the Paper Guides to center the document(s) in the ADF
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    Placing Document(s) on the Glass 1. Open the document(s) cover to reveal the glass. 2. Place your document with the text FACE DOWN on the glass and align the document in the upper-left corner. Document Cover Document with Text Face Down 3. Close the document cover. 69
  • Ricoh SP4100N | User Manual - Page 77
    Making Copies Basic Operation Important! Before making copies through your printer, please make sure your printer has been properly connected to the product and that the power of the printer has been turned on FIRST. Otherwise, the copy function may not work properly. Using the Default Settings 1.
  • Ricoh SP4100N | User Manual - Page 78
    Advanced Operation Using Special Settings 1. Place your document(s) with text FACE UP in the ADF or FACE DOWN on the glass. 2. Press the Copy button on the control panel to prompt the Copy main screen. 3. If you need to make more than one copy, enter your desired copy count with the numeric keypad
  • Ricoh SP4100N | User Manual - Page 79
    key. Sets which paper tray will be used for current Copy job. Choice: *Auto (Select paper tray automatically), Tray 1, Tray 2, MP(Multi-purpose) Tray Please confirm if the paper size of the scanner's LCD has changed when you change the paper size of the printer. Sets your paper size. Choice: Legal
  • Ricoh SP4100N | User Manual - Page 80
    the three types for your duplex printing. Choice: *OFF, Short Edge, Long Edge (Check if your printer includes a duplex option.) Short Edge means the short edge of the paper will be printed first. Long Edge means the long edge of the paper will be printed first. OFF Short Edge Long Edge N-Up
  • Ricoh SP4100N | User Manual - Page 81
    Sending Your Document to E-mails Basic Operation Using the Default Setting 1. Place your document(s) with text FACE UP in the ADF or FACE DOWN on the glass. 2. Press the E-mail button on the control panel. The following E-mail main screen appears. The "To"/"CC"/ "BCC" Field The Address Book button
  • Ricoh SP4100N | User Manual - Page 82
    mail via the soft keyboard. If not, the "Default Subject" will be displayed in recipients' e-mail message. 5. On the Basic screen, check if the paper size, scanning resolution, or image density meets your requirement. If not, change the settings to suit your needs. 6. Press the E-mail Options tab to
  • Ricoh SP4100N | User Manual - Page 83
    , the greater details for the scanned image yet it requires more disk space. Choice: 75, 100,150, *200, 300, 400, 600 dpi. Paper Size Choose your original paper size. Choice: A4, Letter, A5, B5, Legal. Note: The Legal option is only for ADF scan. Image Adjust the image density in seven
  • Ricoh SP4100N | User Manual - Page 84
    From Enter the "From" address of your outgoing mails from the product. If an e-mail can not be sent, notification is returned to this address. If the administrator has not set the device's email account in the Mail Server settings, you can enter the email address here. This is the "From"
  • Ricoh SP4100N | User Manual - Page 85
    Note: 9 If you make a mistake during the process, press the Stop button on the control panel to cancel the operation. 9 The machine allows you to send the scanned document(s) to multiple e-mail addresses. After finishing entering your first e-mail address, simply press Enter to type your next
  • Ricoh SP4100N | User Manual - Page 86
    Using the Soft Keyboard In the E-mail main screen, the soft keyboard is used to enter your e-mail address, or message in the text field. To use the soft keyboard, 1. Whenever there is a soft keyboard icon shown in the blank field, for example, the following Subject field on the E-mail screen, touch
  • Ricoh SP4100N | User Manual - Page 87
    Using the Address Book To select e-mail addresses, 1. Touch the Address Book icon on the E-mail main screen. The following Address Book screen appears. 2. Touch an e-mail address to select it. The selected one will be highlighted. (You may touch another address for multiple selections.) 3. Touch OK
  • Ricoh SP4100N | User Manual - Page 88
    To search an e-mail address or a group, 1. On the Address Book main screen, touch Search to prompt the following E-mail Search screen. 2. Choose your search type. (All means to search the addresses from current Address Book of the product. LDAP means to search the addresses from an external address
  • Ricoh SP4100N | User Manual - Page 89
    Sending Your Document to Filing Servers Before sending your document to destination servers, you should set up a few folders first to speed up the process. A folder contains a list of parameters such as your filing protocol, directory, file name and other scanning parameters. On how to set up a new
  • Ricoh SP4100N | User Manual - Page 90
    touching the Show All button. 4. On the Basic screen, check if the paper size, scanning resolution, or image density meets your requirement. If not, change registered user with a different login name displayed on the Server Options screen, please enter your own login name and password, your desired
  • Ricoh SP4100N | User Manual - Page 91
    : 75, 100,150, *200, 300, 400, 600 dpi. Original Choose your original paper size. Size Choice: A4, Letter, A5, B5, Legal. Note: The Legal option Options Login Name If you are a registered user with a different login name displayed on the Server Options screen, please enter your own login name
  • Ricoh SP4100N | User Manual - Page 92
    Report to Enter an e-mail address if you wish to send the filing report E-mail to the e-mail. Create a Choose ON to enable the server to create a subfolder when Subfolder sending the scanned image to the destination server. (Check if you are authorized to write under the destination server.)
  • Ricoh SP4100N | User Manual - Page 93
    Scan Options Item Description Color File format for documents to be sent in colors via filing from the product. Choice: 1. File Format: *PDF, JPEG, TIFF, JPEG_EXIF, MTIF(Multi-page TIFF) Note: Choose MTIFF or PDF when you need to scan multi-page document and convert it to a single image
  • Ricoh SP4100N | User Manual - Page 94
    Adding A New Folder If your location to save current scanned document is not in current Folder list, add a new one by touching the Add New Folder button. This prompts the following New Folder screen. The New Folder screen contains server and scanning parameters that are almost the same with the
  • Ricoh SP4100N | User Manual - Page 95
    Port # Server Options Login Name Password File Name Report to E-mail Create a Subfolder Scan Options Item Paper Size Resolution Image Density " field to bring up the soft keyboard to enter the text. Enter the login name of the destination server. Enter the password of the destination server. Enter
  • Ricoh SP4100N | User Manual - Page 96
    Color File Format B&W File Format * Factory Default File format for the scanned documents to be sent in colors via filing from the product. Choice: 1. File Format: *PDF, JPEG, TIFF, JPEG_EXIF, MTIF(Multi-page TIFF) Note: Choose MTIFF or PDF when you need to scan multi-page document and convert it
  • Ricoh SP4100N | User Manual - Page 97
    Faxing Your Scanned Document Important! Before faxing your document through the MFP, make sure that you have installed a telephone line on the MFP. Refer to Chapter 2 on how to connect a telephone line. Basic Operation Using the default settings 1. Place your document(s) with text FACE UP in the ADF
  • Ricoh SP4100N | User Manual - Page 98
    the operation. 9 Up to 20 characters can be entered in the Fax Number field and some characters such as "-" and "P" (a 2-second pause) are supported. 9 When entering a phone number from the numeric keypad, include any PSTN access number (number to access the public telephone line, usually a 9 or
  • Ricoh SP4100N | User Manual - Page 99
    fax number. Note the Destination button on the upper right corner will display the number of recipients you have chosen. 4. Check if the quality, paper size, or image density meets your requirement. If not, change the setting to suit your needs. (For more information about the settings, refer to
  • Ricoh SP4100N | User Manual - Page 100
    fax via (Date/Time) the soft keyboard. This frees you from the need to manually start the transmission. Polling Choose ON to use the product to poll other machines. Reception Overseas Mode Choose ON to avoid transmission problems when faxing overseas. Choice: ON, *OFF * Factory Default 93
  • Ricoh SP4100N | User Manual - Page 101
    button to cancel sending the fax. To cancel a fax during waiting, If you wish to cancel a previous set delayed sent fax, touch the Cancel Fax Job tab to prompt the following Cancel Fax Job screen. Touch the fax job you wish to cancel and then the Delete button to cancel the fax
  • Ricoh SP4100N | User Manual - Page 102
    Using the Phone Book To select a fax phone number or a fax group, 1. In the Fax main screen, press the Phone Book icon to prompt the Phone Book screen. 2. To choose a phone number or a group, you may use -Touch the name of an individual phone number or a group shown in the screen that you wish to
  • Ricoh SP4100N | User Manual - Page 103
    most systems. However, if your system does not support auto launching CD-ROMs, press the Start button, choose RUN, type d:\driver\setup.exe (d: the CD-ROM drive in use), and then click OK. 5. Follow the on-screen instructions to complete the driver installation. 6. Connect the square end of the USB
  • Ricoh SP4100N | User Manual - Page 104
    to your computer. 2. This machine contains two USB devices, one for scanner the other for the printer. Therefore, after you have installed scanner driver and printer driver, your computer should detect two USB devices. Follow the instructions on the screen to complete the software installation. 97
  • Ricoh SP4100N | User Manual - Page 105
    . 2. Pull down the File menu and choose Select Source. If the Select Source command is not available on the File menu, see your application's user's guide to determine how the TWAIN link is used. A dialog box with a list of scanning sources appears. 3. Select the model name of your product. You need
  • Ricoh SP4100N | User Manual - Page 106
    Auto Level, Advanced Settings (From left to right). Reverse the color of your scanned image. Flap your image. Resize your scanned area. Select your paper size from Card 4"x2.5", Photo 5"x3.5", Photo 3.5"x5", Photo 4"x6", Photo 6"x4", A5, B5, A4, Letter, Legal, scanner maximum. Choice: cm, inch, and
  • Ricoh SP4100N | User Manual - Page 107
    single page on the flatbed, for example, pages from newspaper clipping, paper with wrinkles or curls. ADF/Multipage: Select this setting if you need Choose B&W if your original contains only B&W text, pencil or ink sketch. Halftone Halftones are reproduction of image that gives the illusion gray
  • Ricoh SP4100N | User Manual - Page 108
    Determining a Proper Resolution A proper resolution reproduces a clear image with good details. The resolution is measured by dots per inch (dpi). Adjusting the Brightness and Contrast 1. Brightness Adjusts the lightness or darkness of an image. The higher the value, the brighter the image. 2.
  • Ricoh SP4100N | User Manual - Page 109
    Enhancing Your Image 1. Descreen Eliminates the moire patterns* commonly found in printed matter. 2. Sharpen Sharpen the scanned image. Before Descreen After Descreen Before Sharpen After Sharpen *Moire pattern: An undesirable pattern in a color printing resulting from incorrect screen angle of
  • Ricoh SP4100N | User Manual - Page 110
    Auto Level Automatically adjusts the highlight and shadow areas of the scanned image to optimize your image. Normal After Auto Level Using the Advanced Features The Switch button 1. Click the button to pop up the advanced settings bar at the right side. The advanced settings include Highlight/
  • Ricoh SP4100N | User Manual - Page 111
    Adjusting Highlight/Shadow Levels Highlight refers the lightest point in a scanned image while shadow refers the darkest point. Using Highlight and Shadow tool together allows you to extend the range of color and reveal more details in a gray or color image. 1 2 3 4 1. Shadow: The darkest point
  • Ricoh SP4100N | User Manual - Page 112
    When the value of highlight and shadow change, the image changes accordingly. Highlight: 255/Shadow: 0(Normal) Highlight: 210/Shadow:10 Highlight: 200/Shadow:0 Highlight: 255/Shadow: 50 Adjusting the Brightness Curve Adjusts the midtones of the image without dramatically altering then lightest
  • Ricoh SP4100N | User Manual - Page 113
    Changing Color Hue/Saturation/Lightness Improve your image by changing the level of hue/saturation/lightness. (1) (2) (3) (1). Hue (2). Saturation (3). Lightness Adjust the hue by moving the triangle to the right or left. (Note the level of intensity for the color will be changed simultaneously
  • Ricoh SP4100N | User Manual - Page 114
    Using Color Balance The Color Balance allows you to obtain an optimal image quality. Move the pointer toward Red, the image turns into a reddish hue. Move the pointer toward Green, the image turns into a greenish hue. 107
  • Ricoh SP4100N | User Manual - Page 115
    G (Green), or B (Blue) color channel. This function is particularly useful when you need to convert text using OCR software. Note that this function supports only black & white and gray image. Therefore, be sure to choose any black & white or gray image type while applying this function. The effect
  • Ricoh SP4100N | User Manual - Page 116
    Custom Settings Click the Custom Settings button to access a dialog box where you can save your scan settings and configuration settings. There are two tabs: Scan Settings and Configuration Settings. Scan Settings The Scan Settings tab allows you to save your scanning feature settings in a file,
  • Ricoh SP4100N | User Manual - Page 117
    Configuration Settings The Configuration Settings tab allows you to customize some special settings. Energy Saving Mode-checks the Enable box to enable energy savings. You can specify a time delay in the Minutes box. Click the Apply button to save the changes. The default setting is 15 minutes. Hint
  • Ricoh SP4100N | User Manual - Page 118
    Using Other Tools 1 2 3 4 1. Measuring Unit 2. Paper Size 3. Image Size 4. Lock Image A reminder of the measuring system in use. By clicking the button, you can change the measuring unit. Choice: Inch, cm,
  • Ricoh SP4100N | User Manual - Page 119
    For the detailed instructions on using the print function, see the manual (Hardware Guide, Software Guide) provided with the printer. The options and the software supported for this machine's print function are listed below. When reading the manual supplied with the printer, skip the sections
  • Ricoh SP4100N | User Manual - Page 120
    6 Troubleshooting Information Message printer. 4. If the message still appears, contact your nearest dealer. Detect printer Please turn the printer off and on before you turn the error scanner on. Paper size not Please set the supported paper size to the tray of the supported printer
  • Ricoh SP4100N | User Manual - Page 121
    aborted by the 4. Check the destination IP address. server. 5. Check Subnet Mask. Please check network settings. 6. Check Gateway IP. Connection reset by the server. Please check network setting. Connection timed out. Please check network setting. Unable to reach the destination host
  • Ricoh SP4100N | User Manual - Page 122
    your network administrator for further SMTP service extension help. Mail server doesn't support Contact your network administrator to turn on SMTP login authentication. SMTP login option. SMTP login error Check your login user name. Mailbox Unavailable Check "To" address. Processing
  • Ricoh SP4100N | User Manual - Page 123
    Contact your network administrator for further help. Mail server does not support Contact your network administrator for further SMTP service extension. help. Exceeded storage allocation 1. Check "To" address. 2. Check mailbox storage allocation. 3. Contact your network administrator
  • Ricoh SP4100N | User Manual - Page 124
    error Contact your network administrator for further help. FTP login name Check your login name and try again error FTP password Check your \\Computer\Share\directory. incorrect. Failed to connect Check if server supports CIFS(SMB) connection. CIFS CIFS Computer Make sure computer name in
  • Ricoh SP4100N | User Manual - Page 125
    version 1.1 (the product not support HTTP uses), contact your server administrator for help. version 1.1 POP3 server Check IP address of POP3. address is wrong. Failed to connect Contact your network administrator for help. POP3 server. Failed to login Check login name and password. POP3
  • Ricoh SP4100N | User Manual - Page 126
    LDAP server login error LDAP server IP error LDAP port error LDAP user password error Check login name and password. Check IP address of LDAP server. Or contact your network administrator for help. Check if the port number is correct. Check if the password is correct. 119
  • Ricoh SP4100N | User Manual - Page 127
    when a problem occurs Waits a few seconds, then try again. User has cancelled the job during scanning or transmission. 1. Your fax machine receives wrong fax use another line. 3. If the error still occurs, please call service. The remote fax machine may be disconnected. Check the remote fax machine
  • Ricoh SP4100N | User Manual - Page 128
    error still occurs, please call service. Memory Full 1. Check if the printer is connected. If the printer is not connected, the scanned image will be stored in MFP's memory. 2. Your printer may have error message. Check and solve the problems. 3. Check Send Later jobs. These jobs are waiting to be
  • Ricoh SP4100N | User Manual - Page 129
    Clearing a Paper Jam In the event of a paper jam, follow the procedures below to remove the paper: 1. Gently open the ADF front cover to the left. 2. Carefully pull the paper out of the ADF unit. 3. Close the ADF front cover. The product is now ready to use. ADF Front Cover 122
  • Ricoh SP4100N | User Manual - Page 130
    Removing the Abnormal Line Image When the scanned image is with abnormal lines on it, clean the white area on the glass as indicated below with a clean lintless cloth. White Area 123
  • Ricoh SP4100N | User Manual - Page 131
    Simultaneous operations are possible, or operation is performed automatically once the preceding operation ends. ¾ YES*1: Print jobs are spooled when using the network connection. Print jobs are not processed when using the USB connection. ¾ No: The operation must be started once the preceding
  • Ricoh SP4100N | User Manual - Page 132
    Troubleshooting When Using the Printer Function Q. An error message appears when the properties dialog box for the printer driver is opened. A. Disable bidirectional communication in the properties dialog box for the printer driver. 1. On the Start menu, click Printers and Faxes. 2. Click the icon
  • Ricoh SP4100N | User Manual - Page 133
    Machine Cleaning the Glass The product is designed to be maintenance-free. However, it still needs to be cleaned occasionally white sheet beneath the document cover to remove the dust or any toner particles. 4. Close the document cover. The product is now ready for use. 1 2 1.
  • Ricoh SP4100N | User Manual - Page 134
    Cleaning the LCD-display To clean the display surface, use a soft cloth, either dry or moistened with neutral detergent or ethanol. Do not use any organic solvents, acid or alkali solution. LCD-display 127
  • Ricoh SP4100N | User Manual - Page 135
    rollers may become contaminated with ink, toner particles or paper dust. In this case the product may not feed documents smoothly. If this occurs please follow the cleaning procedures to return your machine to its original state. 1. Lift both end of the Input Paper Tray to remove it. 2. Moisten
  • Ricoh SP4100N | User Manual - Page 136
    Replacing the ADF Snap-in Pad After scanning approximately 30,000 pages through the ADF, the pad may be worn out and you may experience problems with document feeding. In this case, it is highly recommended to replace the pad module with a new one. For ordering the pad module, please consult
  • Ricoh SP4100N | User Manual - Page 137
    Appendix Managing the Address Book The product's Java-Manager is a convenient and effective browser-based tool to manage the address book of the product remotely. Since only the administrator can manage the address book, it is highly recommended that the administrator read this chapter before manage
  • Ricoh SP4100N | User Manual - Page 138
    3. Click Address Book Manager and you will be prompted to enter a password. 4. Click Login since the machine is shipped with no specific login name and password to prompt the Address Book Manager screen. (You can assign your password later.) 5. Click the E-mail icon and choose New to prompt
  • Ricoh SP4100N | User Manual - Page 139
    7. Click Update to permanently save the new e-mail address, or Exit to leave without saving the address. Note: Up to 300 e-mail addresses can be entered in the Address Book. 132
  • Ricoh SP4100N | User Manual - Page 140
    Modifying an E-mail Address To modify an e-mail address, 1. Repeat Step 1 to Step 4 from the previous section, Adding an E-mail Address. The Address Book Manager dialog appears. 2. Choose the address you want to modify from the list and choose Modify to prompt the Modify an E-Mail Address dialog box
  • Ricoh SP4100N | User Manual - Page 141
    4. Click Update to temporarily save the latest data, or Cancel to return to the Address Book Manager screen. 5. Click Update to permanently save all the latest changes, or Exit to leave without saving any latest change. 134
  • Ricoh SP4100N | User Manual - Page 142
    Deleting an E-mail Address To delete an e-mail address, 1. Repeat Step 1 to Step 4 from the previous section, Adding An E-mail Address. The Address Book Manager dialog appears. 2. Choose the address you want to delete from the list and then choose Delete to erase the address. A Confirmation dialog
  • Ricoh SP4100N | User Manual - Page 143
    Note: You can make multiple selections by choosing one email and then pressing the Shift key to delete them at once. 136
  • Ricoh SP4100N | User Manual - Page 144
    Adding A New Group To send multiple addresses simultaneously at one time, you can create address group to speed up the process. Up to 99 addresses can be included in one group and a total of 20 groups can be created in the Address Book. To add a new group, 1. Repeat Step 1 to Step 4 from the
  • Ricoh SP4100N | User Manual - Page 145
    3. Enter your group name. 4. Choose the address from the right side and click » to add a member to the group. 5. Click Add to temporarily save the latest data, or Cancel to return to the Address Book Manager screen. 138
  • Ricoh SP4100N | User Manual - Page 146
    6. Click Update to permanently save all the latest changes, or Exit to leave without saving any latest change. 139
  • Ricoh SP4100N | User Manual - Page 147
    Modifying a Group To modify a group, 1. In the Address Book Manager screen, click the Group icon and choose Modify to prompt the Modify a Group Set dialog box. Or you may double click the group to prompt the Modify a Group Set dialog box. 2. Modify your group information. Choose the group member you
  • Ricoh SP4100N | User Manual - Page 148
    4. Click Update to permanently save all the latest change on the product, or Exit to leave the screen without saving any latest change. 141
  • Ricoh SP4100N | User Manual - Page 149
    Deleting Groups To delete a group, 1. In the Address Book Manager screen, click the Group icon and choose a group you wish to delete. 2. Click Delete to erase the group. A Confirmation dialog box appears to confirm your deletion. Click OK to delete or Cancel to exit. 3. Click Update to permanently
  • Ricoh SP4100N | User Manual - Page 150
    30.83 The product's embedded web page appears as shown below. 3. Click Phone Book Manager from the Administrative Settings menu. In the login dialog box, click Login since no specific password is assigned in default setting. 4. In the Phone Book screen, create your phone book by entering the names
  • Ricoh SP4100N | User Manual - Page 151
    5. Click Update after completing your entry or Exit to leave the screen without saving your changes. Deleting or Modifying Phone Numbers To delete or modify current phone number, simply make your changes in the Phone Book Manager screen and then click Update to save the changes. 144
  • Ricoh SP4100N | User Manual - Page 152
    Adding a New Fax Group Please note up to 50 phone numbers can be included in a fax group and up to 20 groups can be created in the Phone Book. To add a new group, 1. In the Phone Book screen, click Phone Group at the upper right corner to prompt the following Phone Group List screen. 2. Click a new
  • Ricoh SP4100N | User Manual - Page 153
    4. Click Add to save your settings and return to the Phone Group List screen. Modifying a Phone Group To modify a phone group, 1. In the Phone Group List screen, click the group which you wish to modify. 2. In the Modify a Group Set screen, enter your changes and then click Update to save your
  • Ricoh SP4100N | User Manual - Page 154
    's embedded web page. After the administrator has set up accounts in the Account Management and restarted the product, a user is required to create login name and password and quota to use the product. The access to the Account Management is blocked by the administrator password. It is recommended
  • Ricoh SP4100N | User Manual - Page 155
    3. Click Account Management and you will be prompted to enter a password. 4. Click Login since the machine is shipped with no specific login name and password to prompt the Account Management dialog box. (It is suggested to assign a password later for effective management.) 5. In the Basic Settings
  • Ricoh SP4100N | User Manual - Page 156
    have chosen either one of the Local, SMTP server, LDAP server, or HTTP server as your security type. You need to set each local user's login name and password. To create a new account, click the Account List tab to open the following Account List dialog box, as shown below. 7. Click the
  • Ricoh SP4100N | User Manual - Page 157
    9. Define the user's privilege in using the product. - Function Check the name of function to be allowed to perform. For example, the administrator allows the user, Bess, to perform the Copy, E-mail, and Fold function, but does not allow him to use the Facsimile function. The New Account settings
  • Ricoh SP4100N | User Manual - Page 158
    Edit: If you wish to edit a specified local user, choose the account from the account list and then click the Edit button to prompt the Edit Account screen. Modify the required changes and then click Update to save the settings or Cancel to return to the Account Management screen without saving any
  • Ricoh SP4100N | User Manual - Page 159
    Items General Specifications Regulatory Model Type Memory Size Flash Memory Size Light Source Specification IS800C/Aficio IS800C A4 Flatbed with ADF System: 64Mbytes, Image:64Mbytes 8.5 Mbytes Cold Cathode Fluorescent Lamp Color Output Quality Optical Resolution 24 bits Color, 8 bits Gray 4 bits
  • Ricoh SP4100N | User Manual - Page 160
    1.6 Kg Document Size Width:4.5"~ 8.5" Length: 5.5" ~ 14" Paper Feed Face Up Paper Weight 16 lb ~ 28 lb (60g/m2 ~ 105 g/m2) (0.002"~0.006") Recommended Daily Scans Up to 1,000 pages a day Specification of Copy Copy Port USB 2.0 Host Rev 2.0 Printer Language PCL5 Multi-Copy Speed(ADF
  • Ricoh SP4100N | User Manual - Page 161
    Paper saving(N-Up) 1 in 1, 2 in 1, 4 in 1 (landscape), 4 in 1 (portrait) Collate Sort/Stack Duplex(printer) On/Off Network Supported Mail Server Lotus Mail Server 5.0 MS Exchange Server 2000/2003 RedHat 7.0 SendMail Supported LDAP Server Windows 2003 Active Directory with SFU( Service
  • Ricoh SP4100N | User Manual - Page 162
    Yes Busy Tone Detection Yes Redial Automatic / Manual Immediate Transmission N/A Memory Transmission Yes Specification of B/W Raw, G3, G4 Gray JPEG Color JPEG Compression Level Low / Medium / High Supported Resolution 75, 100, 150, 200, 300, 400, 600 dpi Default Resolution B/W: 200
  • Ricoh SP4100N | User Manual - Page 163
    Folder Template, 56 Full Control, 55 Gamma, 104 Highlight, 104 HTTP, 49 HTTPS, 53 Hue, 106 IMAGE TYPE Black & White, Halftone, Gray Color, 100 Input Paper Tray, 14 Internet Communication Features Scan to E-mail, Scan to Folder,, 10 INVERT, 101 IP Addres, 9 JPEG, 38, 41 LAN, 16 LDAP, 9 Lightness, 106
  • Ricoh SP4100N | User Manual - Page 164
    SMPT Port, 7 Network Settings IP address, Subnet mask, Gateway IP, DNS Server, 26 New Account, 149 N-Up (Paper Saving) 1-in-1, 2-in-1, 4-in-1 (landscape), 4-in-1 (portrair), 36, 73 Paper Jams, 122 Paper Support, 14 PDF, 38, 41 Phone Book, 95 POP3, 9 PSTN, 43 quality type Standard, Fine, Extra Fine
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User's Manual