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Working with Company Emails and Meeting Appointments 119 Scheduled synchronization If you do not want to use Direct Push, you can set a regular schedule for synchronizing Outlook email and information. 1. In ActiveSync on your phone, click Menu > Schedule. 2. Select a shorter time interval in the Peak times box for you to be able to receive emails more frequently. 3. Select a longer interval in the Off-peak times box. Tip Click Menu > Peak Times to set the peak and off-peak times. Instant download through Fetch Mail Fetch Mail downloads an entire email immediately without the need for you to perform a full Send/Receive action. Requirement Fetch Mail works for your phone only if your company is using Microsoft Exchange Server 2007 or higher. 1. Click Start > All Programs > Messaging > Outlook Email. 2. Click an email message to open it. 3. By default, only the first few kilobytes of the message is shown. To download the whole email, scroll to the bottom of the message then click Get the rest of this message. 4. A "Downloading message" status appears. Wait for the remainder of the message body to be downloaded. Notes • For information about changing email sync options such as setting the download size for email, see "Customize email settings" in Chapter 6. • When you receive an email that contains a link to a document such as a PDF or Microsoft Office document located on SharePoint or an internal file server, you can click the link to view the document on your phone. You can view the document only if you have a Microsoft Outlook account that synchronizes with Microsoft Exchange Server 2007 or later. Exchange Server must also be set up to allow access to SharePoint document libraries or internal file servers.