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Kyocera KM-2540 Fax System (P) Operation Guide Rev-1 - Page 127

Printing Out a Restricted Access Report

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ID-code is set. Enter ID-code. Printing Out a Restricted Access Report Print out this report in order to check the details of communications occurring under Restricted Access. It is possible to print out a report for each individual department, or a report for all departments at the same time. Note It is possible to print out a Restricted Access Report by entering an ID-code, however, the report that is printed out will only be in relation to the information that corresponds to that particular code. To print out such a Restricted Access Report for your IDcode only, refer to Accessing the Print Report Screen When Restricted Access is Turned ON on page 3-65. This report can only be printed out while Restricted Access is turned ON and the registered administrator number has been entered. If no communications have taken place in this fax under Restricted Access, a Restricted Access Report will not be printed out. If you want to cancel the procedure part way through, press the Reset key. The touch panel will return to the initial mode settings. 1 Press the [Print Report] key. 2 Press the [Admin.Item] key. Each Note If you press the [Activity report] key at this point, an Activity Report will be printed out. Basic Application Clear Register Print Report Report printing option screen. Admin. Number Check Enter the administrator number. Enter 3 Use the numeric keys to enter the currently registered administrator number. Ba cr ee n. conf One- touch key list rel Group dial L i st tion Program dial list tion Register Print Report. Telephone di r ec.l i st Encr y pti on key list Re str i cte d access rep Print Report Select output department code. 1. 1. 1111. 1212. 222. 102. All D epar t. Fax Operation (Advanced) 4 Press the [Restricted access rep] key. 5 Select the ID-code for which you want to print out a Restricted Access Report by pressing the corresponding key to highlight it. It is possible to select more than one ID-code. Note If you want to print out a report for all the ID-codes at one time, press the [All Depart.] ([All ID-codes]) key. All of the IDcode keys that are registered and have been used under Restricted Access will be highlighted. 1/1. 6 Press the [Close] key. 3-67

Section	Page
Contents	4
Legal and Safety Information	7
Environment	7
Power supply/Grounding the product	7
Caution	8
IMPORTANT SAFETY INSTRUCTIONS	11
IMPORTANTES MESURES DE SECURITE	11
CANADIAN IC REQUIREMENTS	12
CONDITIONS DE L'IC CANADIENNE	12
Introduction	13
1 Fax Operation (Names of Parts / Preparations / Features and Functions of this Fax)	15
Names of Parts	16
Main Body Parts	16
Operation Panel	17
Fax Screens	17
Preparations	19
Designating the Type of Phone Line Being Used (Line Type setting) (Inch version only)	19
Turning TTI Transmission ON/OFF (TTI setting)	20
Registering the Information Identifying Your Facsimile (Location Info. setting)	21
Setting the Current Date and Time (Date & Time setting)	22
Features and Functions of this Fax	23
2 Fax Operation (Basic)	33
Sending Documents	34
Receiving Documents Automatically (Automatic Fax Reception)	41
Canceling a Communication	43
Canceling a Memory Transmission (during scanning)	43
Canceling a Memory Transmission (during transmission)	43
Canceling a Direct Feed Transmission	43
Canceling a Reception	44
Entering Characters	45
What is in the Character Input screen?	45
How Do I Enter Characters?	47
Dialing the Destination Using Only One Key (One-Touch Keys)	48
Registering New One-Touch Keys	48
Modifying or Deleting Registered Information	50
Dialing With a One-Touch Key	52
Printing Out a One-Touch Key List	52
Dialing the Destination Using Only a 4-Digit Number (Abbreviated Dialing)	54
Dialing the Destination Using the Address Book (Address Book)	56
Searching for a Destination with the Address Book	56
How Do I Find a Destination in the Address Book?	56
Printing Out a Telephone Directory List	58
Dialing the Same Number Again (Redialing functions)	59
Automatic Redialing	59
Manual Redialing	59
3 Fax Operation (Advanced)	61
Sending 2-Sided Documents (Duplex Transmission)	63
Preparing the Next Documents During Another Communication (Standby Transmission)	65
Sending the Same Documents to Multiple Destinations (Broadcast Transmission)	67
Sending Important Documents Before Others (Interrupt Transmission)	69
Sending Documents at a Specified Time (Communication Using the Timer)	70
Dialing the Destination With A Registered Number and the Numeric Keys (Chain Dial Keys)	72
Registering New Chain Dial Keys	72
Modifying or Deleting Registered Information	73
Dialing With a Chain Dial Key	75
Managing Information for a Scheduled Communication (Editing a Communication in Memory)	76
Printing Out a Sample Image of Waiting Documents	76
Force-Starting the Communication	77
Deleting the Communication	77
Modifying the Contents of the Communication	78
Initiating the Fax Connection Manually (Manual Fax Transmission)	80
Initiating the Fax Connection Manually (Manual Fax Reception)	82
Initiating Fax Reception From A Connected Telephone (Remote Switching)	84
Changing the Remote Switching Number	84
Initiating the Reception	85
Allowing the Receiving Party to Initiate Reception (Polling Communication)	86
Preparing Documents for a Polling Transmission	86
Receiving Documents Using Polling Reception	88
Communicating Using F-Codes (F-Code Based Communication)	90
What F-Codes are used in this fax?	90
What are F-Code Boxes?	91
Communicating Confidentially (F-Code Based Confidential Communication)	93
Registering New F-Code Confidential Boxes	93
Modifying or Deleting F-Code Confidential Boxes	94
Sending Documents Using F-Code Based Confidential Transmission	95
Printing Out Documents from an F-Code Confidential Box	97
Printing Out an F-Code Confidential Box List	98
Entering Documents into an F-Code Confidential Box	98
Receiving Documents from an F-Code Based Bulletin Board	99
Using a Relay Station to Send Your Documents (F-Code Based Relay Broadcast Communication)	102
Registering New F-Code Relay Boxes	102
Modifying or Deleting F-Code Relay Boxes	104
Sending Documents as an F-Code Based Relay Broadcast Transmission	106
Printing Out an F-Code Relay Box List	108
Having Received Faxes Forwarded to Another Fax Number (Fax Forwarding)	109
Registering the Fax Forwarding Information	109
Modifying Registered Fax Forwarding Information	110
Turning Fax Forwarding ON/OFF	110
Dialing Multiple Destinations as a Group (Group Dial Keys)	112
Registering New Group Dial Keys	112
Modifying or Deleting Registered Information	113
Dialing With a Group Dial Key	115
Printing Out a Group Dial List	116
Saving Specific Communication Settings as a Single Program (Program Keys)	117
Registering New Program Keys	117
Modifying or Deleting Registered Information	118
Using a Program Key	121
Printing Out a Program Dial List	121
Managing Fax Use by Each Department (Restricted Access)	122
Using the fax with Restricted Access turned ON...	123
Accessing the Register Screen When Restricted Access is Turned ON	124
Accessing the Application Screen When Restricted Access is Turned ON	125
Accessing the Print Report Screen When Restricted Access is Turned ON	125
Printing Out a Restricted Access Report	127
4 Troubleshooting	129
When the FAX Lamp is Lit...	130
CAUTIONS before Disconnecting the Power Cord	130
If a Power Failure Report is Printed Out...	130
If an Error Occurs...	130
When One of These Message is Displayed...	131
Troubleshooting Tables	133
5 Managing Information About Your Fax Communications	137
Checking the Result of Each Communication (Communication Result Display)	138
Checking the Result of Transmissions	138
Checking the Result of Receptions	139
Printing the Different Management Reports/List (Management Reports/Lists Printout)	140
Printing Out an Activity Report	140
Printing Out a Confirmation Report	140
Printing Out a User Setting List	141
6 Various Settings and Registration	143
Automatically Switching Between the Fax and a Telephone (Auto FAX/TEL Switching)	145
Automatically Switching Between the Fax and an Answering Machine (TAD Reception)	147
Using Different Fax and Telephone Numbers (D.R.D. Reception) [Available in inch versions only]	149
Turning Print Out of Each Report ON/OFF (Print Report setting)	151
Turning the Bulletin Board ON/OFF (Bulletin Board setting)	153
Setting the Number of Rings [Auto Fax Reception] (Number of Rings setting)	154
Making Volume Settings (Volume setting)	155
Setting the Number of Redial Attempts (Number of Redials setting)	156
Setting the Document Size for Scanning from the Document Processor (Scan from DP setting)	157
Setting the Default Transmission Mode (TX Mode/Default setting)	158
Selecting the Automatic Reception Mode (Receive Mode setting)	159
Turning Reception Date & Time Print Out ON/OFF (RX Date/Time setting)	160
Selecting the Paper Feed Selection Mode (Fax Paper Feeding Tray setting)	161
Turning Manual Paper Feed ON/OFF (MP Tray setting)	163
Turning Duplex Reception ON/OFF (Duplex RX setting)	164
Turning 2 in 1 Reception ON/OFF (2 in 1 RX setting)	165
Turning Remote Diagnosis ON/OFF (Remote Diagnosis setting)	166
Registering the Remote Test ID (Remote Test ID setting)	167
Receiving faxes at the same size or a reduced size (Reception Size setting)	168
Restricting Communication To/From Specific Destinations (TX/RX Restriction)	169
Registering New Permit Fax Numbers	170
Modifying or Deleting Permit Fax Numbers	171
Registering New Permit IDs	172
Modifying or Deleting Permit IDs	172
Registering New Reject Fax Numbers	173
Modifying or Deleting Reject Fax Numbers	174
Turning TX/RX Restriction ON/OFF	175
Communicating with Encrypted Documents (Encrypted Communication)	177
Registering New Encryption Keys	177
Modifying or Deleting Encryption Keys	179
Registering New Encryption Boxes	180
Modifying or Deleting Encryption Boxes	181
Performing the Operation at the Transmitting Fax	182
Performing the Operation at the Receiving Fax	183
Printing Out Documents from an Encryption Box	184
Printing Out an Encryption Key List	185
Printing Out an Encryption Box List	185
7 Optional Equipment	187
Optional Memory	188
8 Reference Information	189
Specifications	190
Character Input Screens	191
Paper Size and Priority Feed Chart (Inch version)	193
Paper Size and Priority Feed Chart (Metric version)	195
Menu Flow Charts	197
Error Code Tables	199

Match case Limit results 1 per page

Fax Operation (Advanced)

3-67

Printing Out a Restricted Access Report

Print out this report in order to check the details of communications

occurring under Restricted Access. It is possible to print out a report for

each individual department, or a report for all departments at the same

time.

Press the [Print Report] key.

Press the [Admin.Item] key.

Use the numeric keys to enter the currently registered administrator

number.

Press the [Restricted access rep] key.

Select the ID-code for which you want to print out a Restricted

Access Report by pressing the corresponding key to highlight it. It is

possible to select more than one ID-code.

Press the [Close] key.

Note

It is possible to print out a Restricted Access Report by

entering an ID-code, however, the report that is printed out will only

be in relation to the information that corresponds to that particular

code. To print out such a Restricted Access Report for your ID-

code only, refer to

Accessing the Print Report Screen When

Restricted Access is Turned ON

on page

3-65

This report can only be printed out while Restricted Access is

turned ON and the registered administrator number has been

entered.

If no communications have taken place in this fax under

Restricted Access, a Restricted Access Report will not be printed

out.

If you want to cancel the procedure part way through, press the

Reset

key. The touch panel will return to the initial mode settings.

Basic

Application

Print Report

Clear

Enter

Enter ID-code.

Each

ID-code is set.

Note

If you press the [Activity report] key at this point, an

Activity Report will be printed out.

Enter the administrator number.

Admin. Number Check

Report printing option screen.

tion

conf

key list

One-touch

List

Group dial

dial list

Program

tion

rel

Print Report

creen.

direc.list

Telephone

key list

Encryption

access rep

Restricted

Select output department code.

Print Report.

1/1

102

222

1111

1212

All

Depart.

Note

If you want to print out a report for all the ID-codes at one

time, press the [All Depart.]

([All ID-codes])

key. All of the ID-

code keys that are registered and have been used under

Restricted Access will be highlighted.