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Kyocera KM-2540 Fax System (P) Operation Guide Rev-1 - Page 181

Modifying or Deleting Encryption Boxes

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Registering item option screen. Select item for register. Dial L oca tion Info. Date & Time Box TX/RX Re str i ct. Fax F o r war di ng Remote SW dial Remote Test ID Encr y pti on key Basic Application Register Print Report Register box Box type Suba ddr e ss conf. box Subaddr e ss relay box Encr y pti on box 2 Press the [Box] key. 3 Press the [Encryption box] key. Register box Encryption box 0352. 9876. 4 Press an unregistered key. The box number will be displayed for all keys that have already been registered. Register box Encryption box 01. Detail contents Enter using # key. Box. No. 0000. Box. ID Encr y ptio n Key No. 0000. 00. ( 4 digits) ( 4 digits) ( 2 digits) ( 4 digits) ( 4 digits) ( 2 digits) Back Print on RX. On Off 5 Use the numeric keys to enter the 4-digit number that you want to use as the Encryption Box number. Ba 6 Press the [Box. ID] key and enter the 4-digit number that you want to Pri use for the Encryption Box ID. On Off Confi r m Note If you register '0000' as the Encryption Box ID, it will not be necessary to enter an ID-code when you print out documents from that Encryption Box. 7 Press the [Encryption Key No.] key and use the numeric keys to enter the 2-digit Key Number (01 - 20) that corresponds to the Encryption Key to be used for this Encryption Box. 8 Select whether or not you want documents received into this Encryption Box to be automatically printed out. If you want to have received documents printed out immediately after reception, select [On]. If you want to allow print out only when the appropriate procedure is performed, select [Off]. 9 Press the [Confirm] key. The message display will return to the same screen as was displayed in step 4. If you want to continue registering other Encryption Boxes, repeat steps 4 through 9. Once you are finished registering Encryption Boxes, press the Reset key. Modifying or Deleting Encryption Boxes Note If you want to cancel the procedure part way through, press the Reset key. The touch panel will return to the initial mode settings. Various Settings and Registration 6-39

Section	Page
Contents	4
Legal and Safety Information	7
Environment	7
Power supply/Grounding the product	7
Caution	8
IMPORTANT SAFETY INSTRUCTIONS	11
IMPORTANTES MESURES DE SECURITE	11
CANADIAN IC REQUIREMENTS	12
CONDITIONS DE L'IC CANADIENNE	12
Introduction	13
1 Fax Operation (Names of Parts / Preparations / Features and Functions of this Fax)	15
Names of Parts	16
Main Body Parts	16
Operation Panel	17
Fax Screens	17
Preparations	19
Designating the Type of Phone Line Being Used (Line Type setting) (Inch version only)	19
Turning TTI Transmission ON/OFF (TTI setting)	20
Registering the Information Identifying Your Facsimile (Location Info. setting)	21
Setting the Current Date and Time (Date & Time setting)	22
Features and Functions of this Fax	23
2 Fax Operation (Basic)	33
Sending Documents	34
Receiving Documents Automatically (Automatic Fax Reception)	41
Canceling a Communication	43
Canceling a Memory Transmission (during scanning)	43
Canceling a Memory Transmission (during transmission)	43
Canceling a Direct Feed Transmission	43
Canceling a Reception	44
Entering Characters	45
What is in the Character Input screen?	45
How Do I Enter Characters?	47
Dialing the Destination Using Only One Key (One-Touch Keys)	48
Registering New One-Touch Keys	48
Modifying or Deleting Registered Information	50
Dialing With a One-Touch Key	52
Printing Out a One-Touch Key List	52
Dialing the Destination Using Only a 4-Digit Number (Abbreviated Dialing)	54
Dialing the Destination Using the Address Book (Address Book)	56
Searching for a Destination with the Address Book	56
How Do I Find a Destination in the Address Book?	56
Printing Out a Telephone Directory List	58
Dialing the Same Number Again (Redialing functions)	59
Automatic Redialing	59
Manual Redialing	59
3 Fax Operation (Advanced)	61
Sending 2-Sided Documents (Duplex Transmission)	63
Preparing the Next Documents During Another Communication (Standby Transmission)	65
Sending the Same Documents to Multiple Destinations (Broadcast Transmission)	67
Sending Important Documents Before Others (Interrupt Transmission)	69
Sending Documents at a Specified Time (Communication Using the Timer)	70
Dialing the Destination With A Registered Number and the Numeric Keys (Chain Dial Keys)	72
Registering New Chain Dial Keys	72
Modifying or Deleting Registered Information	73
Dialing With a Chain Dial Key	75
Managing Information for a Scheduled Communication (Editing a Communication in Memory)	76
Printing Out a Sample Image of Waiting Documents	76
Force-Starting the Communication	77
Deleting the Communication	77
Modifying the Contents of the Communication	78
Initiating the Fax Connection Manually (Manual Fax Transmission)	80
Initiating the Fax Connection Manually (Manual Fax Reception)	82
Initiating Fax Reception From A Connected Telephone (Remote Switching)	84
Changing the Remote Switching Number	84
Initiating the Reception	85
Allowing the Receiving Party to Initiate Reception (Polling Communication)	86
Preparing Documents for a Polling Transmission	86
Receiving Documents Using Polling Reception	88
Communicating Using F-Codes (F-Code Based Communication)	90
What F-Codes are used in this fax?	90
What are F-Code Boxes?	91
Communicating Confidentially (F-Code Based Confidential Communication)	93
Registering New F-Code Confidential Boxes	93
Modifying or Deleting F-Code Confidential Boxes	94
Sending Documents Using F-Code Based Confidential Transmission	95
Printing Out Documents from an F-Code Confidential Box	97
Printing Out an F-Code Confidential Box List	98
Entering Documents into an F-Code Confidential Box	98
Receiving Documents from an F-Code Based Bulletin Board	99
Using a Relay Station to Send Your Documents (F-Code Based Relay Broadcast Communication)	102
Registering New F-Code Relay Boxes	102
Modifying or Deleting F-Code Relay Boxes	104
Sending Documents as an F-Code Based Relay Broadcast Transmission	106
Printing Out an F-Code Relay Box List	108
Having Received Faxes Forwarded to Another Fax Number (Fax Forwarding)	109
Registering the Fax Forwarding Information	109
Modifying Registered Fax Forwarding Information	110
Turning Fax Forwarding ON/OFF	110
Dialing Multiple Destinations as a Group (Group Dial Keys)	112
Registering New Group Dial Keys	112
Modifying or Deleting Registered Information	113
Dialing With a Group Dial Key	115
Printing Out a Group Dial List	116
Saving Specific Communication Settings as a Single Program (Program Keys)	117
Registering New Program Keys	117
Modifying or Deleting Registered Information	118
Using a Program Key	121
Printing Out a Program Dial List	121
Managing Fax Use by Each Department (Restricted Access)	122
Using the fax with Restricted Access turned ON...	123
Accessing the Register Screen When Restricted Access is Turned ON	124
Accessing the Application Screen When Restricted Access is Turned ON	125
Accessing the Print Report Screen When Restricted Access is Turned ON	125
Printing Out a Restricted Access Report	127
4 Troubleshooting	129
When the FAX Lamp is Lit...	130
CAUTIONS before Disconnecting the Power Cord	130
If a Power Failure Report is Printed Out...	130
If an Error Occurs...	130
When One of These Message is Displayed...	131
Troubleshooting Tables	133
5 Managing Information About Your Fax Communications	137
Checking the Result of Each Communication (Communication Result Display)	138
Checking the Result of Transmissions	138
Checking the Result of Receptions	139
Printing the Different Management Reports/List (Management Reports/Lists Printout)	140
Printing Out an Activity Report	140
Printing Out a Confirmation Report	140
Printing Out a User Setting List	141
6 Various Settings and Registration	143
Automatically Switching Between the Fax and a Telephone (Auto FAX/TEL Switching)	145
Automatically Switching Between the Fax and an Answering Machine (TAD Reception)	147
Using Different Fax and Telephone Numbers (D.R.D. Reception) [Available in inch versions only]	149
Turning Print Out of Each Report ON/OFF (Print Report setting)	151
Turning the Bulletin Board ON/OFF (Bulletin Board setting)	153
Setting the Number of Rings [Auto Fax Reception] (Number of Rings setting)	154
Making Volume Settings (Volume setting)	155
Setting the Number of Redial Attempts (Number of Redials setting)	156
Setting the Document Size for Scanning from the Document Processor (Scan from DP setting)	157
Setting the Default Transmission Mode (TX Mode/Default setting)	158
Selecting the Automatic Reception Mode (Receive Mode setting)	159
Turning Reception Date & Time Print Out ON/OFF (RX Date/Time setting)	160
Selecting the Paper Feed Selection Mode (Fax Paper Feeding Tray setting)	161
Turning Manual Paper Feed ON/OFF (MP Tray setting)	163
Turning Duplex Reception ON/OFF (Duplex RX setting)	164
Turning 2 in 1 Reception ON/OFF (2 in 1 RX setting)	165
Turning Remote Diagnosis ON/OFF (Remote Diagnosis setting)	166
Registering the Remote Test ID (Remote Test ID setting)	167
Receiving faxes at the same size or a reduced size (Reception Size setting)	168
Restricting Communication To/From Specific Destinations (TX/RX Restriction)	169
Registering New Permit Fax Numbers	170
Modifying or Deleting Permit Fax Numbers	171
Registering New Permit IDs	172
Modifying or Deleting Permit IDs	172
Registering New Reject Fax Numbers	173
Modifying or Deleting Reject Fax Numbers	174
Turning TX/RX Restriction ON/OFF	175
Communicating with Encrypted Documents (Encrypted Communication)	177
Registering New Encryption Keys	177
Modifying or Deleting Encryption Keys	179
Registering New Encryption Boxes	180
Modifying or Deleting Encryption Boxes	181
Performing the Operation at the Transmitting Fax	182
Performing the Operation at the Receiving Fax	183
Printing Out Documents from an Encryption Box	184
Printing Out an Encryption Key List	185
Printing Out an Encryption Box List	185
7 Optional Equipment	187
Optional Memory	188
8 Reference Information	189
Specifications	190
Character Input Screens	191
Paper Size and Priority Feed Chart (Inch version)	193
Paper Size and Priority Feed Chart (Metric version)	195
Menu Flow Charts	197
Error Code Tables	199

Match case Limit results 1 per page

Various Settings and Registration

6-39

Press the [Box] key.

Press the [Encryption box] key.

Press an unregistered key. The box number will be displayed for all

keys that have already been registered.

Use the numeric keys to enter the 4-digit number that you want to

use as the Encryption Box number.

Press the [Box. ID] key and enter the 4-digit number that you want to

use for the Encryption Box ID.

Press the [Encryption Key No.] key and use the numeric keys to

enter the 2-digit Key Number (01 - 20) that corresponds to the

Encryption Key to be used for this Encryption Box.

Select whether or not you want documents received into this

Encryption Box to be automatically printed out.

If you want to have received documents printed out immediately

after reception, select [On].

If you want to allow print out only when the appropriate procedure is

performed, select [Off].

Press the [Confirm] key. The message display will return to the same

screen as was displayed in step 4. If you want to continue registering

other Encryption Boxes, repeat steps 4 through 9. Once you are

finished registering Encryption Boxes, press the

Reset

key.

Modifying or Deleting Encryption Boxes

Info.

Location

Dial

Basic

Application

Box

Forwarding

Fax

dial

Remote SW

Test ID

Remote

Restrict.

TX/RX

Print Report

Registering item option screen.

Select item for register.

& Time

Date

key

Encryption

Box type

Subaddress

conf. box

Subaddress

relay box

Encryption

box

Encryption box

9876

0352

Detail contents

Box. ID

Enter using # key.

Encryption

Key No.

( 4 digits)

Box. No.

Off

Pri

Encryption box

( 4 digits)

( 2 digits)

0000

Note

If you register ‘0000’ as the Encryption Box ID, it will not

be necessary to enter an ID-code when you print out

documents from that Encryption Box.

Back

Confirm

( 4 digits)

Off

Print on RX.

( 4 digits)

( 2 digits)

Note

If you want to cancel the procedure part way through, press

the

Reset

key. The touch panel will return to the initial mode

settings.