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Kyocera KM-2540 Fax System (P) Operation Guide Rev-1 - Page 97

Printing Out Documents from an F-Code Confidential Box

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Ready for fax transmission. Place the original & assign destination. Dest Printing Out Documents from an F-Code Confidential Box Perform the following procedure to print out documents that have been received into your F-Code Confidential Box. If the documents are printed out correctly, the data will be deleted from that box. If you are using an F-Code Confidential Box for F-Code Based Bulletin Board Transmission and you want to delete that data, simply print the documents out and the data will be deleted from that box. Note If you registered '0000' as the F-Code password for your FCode Confidential Box, it is not necessary to enter a password just to print out documents from that box. If you want to cancel the procedure part way through, press the Reset key. The touch panel will return to the initial mode settings. 1 Press the [Application] key. The Application screen will appear. Addr e ss book Basic Abbr e v . Application Option screen Select item. TX setting Register Print Report TX Polling RX Polling Sub.conf. box input Sub.conf. box output Print encr data box Re se r v e d TX status TX result on LCD RX result on LCD Basic Application Register Print Report Print data in confidential box. Subaddress confi. box There are originals saved in the box which is highlighted. 1234. 1111. Print data in confidential box. Subaddress confidential box002. Password confirmation Enter password using # key. _. ( 4 digits) 2 Press the [Sub.conf. box output] key. 3 Press the key that corresponds to the desired F-Code Confidential Box if it is highlighted. If the key is not highlighted, there are no Ba documents in that box. Note If you registered '0000' as the F-Code password, go to the next step. If you registered any other password, proceed directly to step 5. 4 Press the [Yes] key. The documents that are in that F-Code 1/7. Confidential Box will be printed out. 5 Use the numeric keys to enter the F-Code password (4 digits) that corresponds to that F-Code Confidential Box. Ba 6 Press the [Confirm] key. The documents that are in that F-Code Confidential Box will be printed out. Fax Operation (Advanced) 3-37

Section	Page
Contents	4
Legal and Safety Information	7
Environment	7
Power supply/Grounding the product	7
Caution	8
IMPORTANT SAFETY INSTRUCTIONS	11
IMPORTANTES MESURES DE SECURITE	11
CANADIAN IC REQUIREMENTS	12
CONDITIONS DE L'IC CANADIENNE	12
Introduction	13
1 Fax Operation (Names of Parts / Preparations / Features and Functions of this Fax)	15
Names of Parts	16
Main Body Parts	16
Operation Panel	17
Fax Screens	17
Preparations	19
Designating the Type of Phone Line Being Used (Line Type setting) (Inch version only)	19
Turning TTI Transmission ON/OFF (TTI setting)	20
Registering the Information Identifying Your Facsimile (Location Info. setting)	21
Setting the Current Date and Time (Date & Time setting)	22
Features and Functions of this Fax	23
2 Fax Operation (Basic)	33
Sending Documents	34
Receiving Documents Automatically (Automatic Fax Reception)	41
Canceling a Communication	43
Canceling a Memory Transmission (during scanning)	43
Canceling a Memory Transmission (during transmission)	43
Canceling a Direct Feed Transmission	43
Canceling a Reception	44
Entering Characters	45
What is in the Character Input screen?	45
How Do I Enter Characters?	47
Dialing the Destination Using Only One Key (One-Touch Keys)	48
Registering New One-Touch Keys	48
Modifying or Deleting Registered Information	50
Dialing With a One-Touch Key	52
Printing Out a One-Touch Key List	52
Dialing the Destination Using Only a 4-Digit Number (Abbreviated Dialing)	54
Dialing the Destination Using the Address Book (Address Book)	56
Searching for a Destination with the Address Book	56
How Do I Find a Destination in the Address Book?	56
Printing Out a Telephone Directory List	58
Dialing the Same Number Again (Redialing functions)	59
Automatic Redialing	59
Manual Redialing	59
3 Fax Operation (Advanced)	61
Sending 2-Sided Documents (Duplex Transmission)	63
Preparing the Next Documents During Another Communication (Standby Transmission)	65
Sending the Same Documents to Multiple Destinations (Broadcast Transmission)	67
Sending Important Documents Before Others (Interrupt Transmission)	69
Sending Documents at a Specified Time (Communication Using the Timer)	70
Dialing the Destination With A Registered Number and the Numeric Keys (Chain Dial Keys)	72
Registering New Chain Dial Keys	72
Modifying or Deleting Registered Information	73
Dialing With a Chain Dial Key	75
Managing Information for a Scheduled Communication (Editing a Communication in Memory)	76
Printing Out a Sample Image of Waiting Documents	76
Force-Starting the Communication	77
Deleting the Communication	77
Modifying the Contents of the Communication	78
Initiating the Fax Connection Manually (Manual Fax Transmission)	80
Initiating the Fax Connection Manually (Manual Fax Reception)	82
Initiating Fax Reception From A Connected Telephone (Remote Switching)	84
Changing the Remote Switching Number	84
Initiating the Reception	85
Allowing the Receiving Party to Initiate Reception (Polling Communication)	86
Preparing Documents for a Polling Transmission	86
Receiving Documents Using Polling Reception	88
Communicating Using F-Codes (F-Code Based Communication)	90
What F-Codes are used in this fax?	90
What are F-Code Boxes?	91
Communicating Confidentially (F-Code Based Confidential Communication)	93
Registering New F-Code Confidential Boxes	93
Modifying or Deleting F-Code Confidential Boxes	94
Sending Documents Using F-Code Based Confidential Transmission	95
Printing Out Documents from an F-Code Confidential Box	97
Printing Out an F-Code Confidential Box List	98
Entering Documents into an F-Code Confidential Box	98
Receiving Documents from an F-Code Based Bulletin Board	99
Using a Relay Station to Send Your Documents (F-Code Based Relay Broadcast Communication)	102
Registering New F-Code Relay Boxes	102
Modifying or Deleting F-Code Relay Boxes	104
Sending Documents as an F-Code Based Relay Broadcast Transmission	106
Printing Out an F-Code Relay Box List	108
Having Received Faxes Forwarded to Another Fax Number (Fax Forwarding)	109
Registering the Fax Forwarding Information	109
Modifying Registered Fax Forwarding Information	110
Turning Fax Forwarding ON/OFF	110
Dialing Multiple Destinations as a Group (Group Dial Keys)	112
Registering New Group Dial Keys	112
Modifying or Deleting Registered Information	113
Dialing With a Group Dial Key	115
Printing Out a Group Dial List	116
Saving Specific Communication Settings as a Single Program (Program Keys)	117
Registering New Program Keys	117
Modifying or Deleting Registered Information	118
Using a Program Key	121
Printing Out a Program Dial List	121
Managing Fax Use by Each Department (Restricted Access)	122
Using the fax with Restricted Access turned ON...	123
Accessing the Register Screen When Restricted Access is Turned ON	124
Accessing the Application Screen When Restricted Access is Turned ON	125
Accessing the Print Report Screen When Restricted Access is Turned ON	125
Printing Out a Restricted Access Report	127
4 Troubleshooting	129
When the FAX Lamp is Lit...	130
CAUTIONS before Disconnecting the Power Cord	130
If a Power Failure Report is Printed Out...	130
If an Error Occurs...	130
When One of These Message is Displayed...	131
Troubleshooting Tables	133
5 Managing Information About Your Fax Communications	137
Checking the Result of Each Communication (Communication Result Display)	138
Checking the Result of Transmissions	138
Checking the Result of Receptions	139
Printing the Different Management Reports/List (Management Reports/Lists Printout)	140
Printing Out an Activity Report	140
Printing Out a Confirmation Report	140
Printing Out a User Setting List	141
6 Various Settings and Registration	143
Automatically Switching Between the Fax and a Telephone (Auto FAX/TEL Switching)	145
Automatically Switching Between the Fax and an Answering Machine (TAD Reception)	147
Using Different Fax and Telephone Numbers (D.R.D. Reception) [Available in inch versions only]	149
Turning Print Out of Each Report ON/OFF (Print Report setting)	151
Turning the Bulletin Board ON/OFF (Bulletin Board setting)	153
Setting the Number of Rings [Auto Fax Reception] (Number of Rings setting)	154
Making Volume Settings (Volume setting)	155
Setting the Number of Redial Attempts (Number of Redials setting)	156
Setting the Document Size for Scanning from the Document Processor (Scan from DP setting)	157
Setting the Default Transmission Mode (TX Mode/Default setting)	158
Selecting the Automatic Reception Mode (Receive Mode setting)	159
Turning Reception Date & Time Print Out ON/OFF (RX Date/Time setting)	160
Selecting the Paper Feed Selection Mode (Fax Paper Feeding Tray setting)	161
Turning Manual Paper Feed ON/OFF (MP Tray setting)	163
Turning Duplex Reception ON/OFF (Duplex RX setting)	164
Turning 2 in 1 Reception ON/OFF (2 in 1 RX setting)	165
Turning Remote Diagnosis ON/OFF (Remote Diagnosis setting)	166
Registering the Remote Test ID (Remote Test ID setting)	167
Receiving faxes at the same size or a reduced size (Reception Size setting)	168
Restricting Communication To/From Specific Destinations (TX/RX Restriction)	169
Registering New Permit Fax Numbers	170
Modifying or Deleting Permit Fax Numbers	171
Registering New Permit IDs	172
Modifying or Deleting Permit IDs	172
Registering New Reject Fax Numbers	173
Modifying or Deleting Reject Fax Numbers	174
Turning TX/RX Restriction ON/OFF	175
Communicating with Encrypted Documents (Encrypted Communication)	177
Registering New Encryption Keys	177
Modifying or Deleting Encryption Keys	179
Registering New Encryption Boxes	180
Modifying or Deleting Encryption Boxes	181
Performing the Operation at the Transmitting Fax	182
Performing the Operation at the Receiving Fax	183
Printing Out Documents from an Encryption Box	184
Printing Out an Encryption Key List	185
Printing Out an Encryption Box List	185
7 Optional Equipment	187
Optional Memory	188
8 Reference Information	189
Specifications	190
Character Input Screens	191
Paper Size and Priority Feed Chart (Inch version)	193
Paper Size and Priority Feed Chart (Metric version)	195
Menu Flow Charts	197
Error Code Tables	199

Match case Limit results 1 per page

Fax Operation (Advanced)

3-37

Printing Out Documents from an F-Code Confidential

Box

Perform the following procedure to print out documents that have been

received into your F-Code Confidential Box. If the documents are printed

out correctly, the data will be deleted from that box.

If you are using an F-Code Confidential Box for F-Code Based Bulletin

Board Transmission and you want to delete that data, simply print the

documents out and the data will be deleted from that box.

Press the [Application] key. The Application screen will appear.

Press the [Sub.conf. box output] key.

Press the key that corresponds to the desired F-Code Confidential

Box if it is highlighted. If the key is not highlighted, there are no

documents in that box.

Press the [Yes] key. The documents that are in that F-Code

Confidential Box will be printed out.

Use the numeric keys to enter the F-Code password (4 digits) that

corresponds to that F-Code Confidential Box.

Press the [Confirm] key.

The documents that are in that F-Code Confidential Box will be

printed out.

Note

If you registered ‘0000’ as the F-Code password for your F-

Code Confidential Box, it is not necessary to enter a password just

to print out documents from that box.

If you want to cancel the procedure part way through, press the

Reset

key. The touch panel will return to the initial mode settings.

Place the original & assign destination.

Dest

Ready for fax transmission.

Basic

Application

Abbrev.

Address

setting

book

Print Report

RX Polling

TX Polling

Basic

Application

box input

Sub.conf.

TX status

Reserved

on LCD

TX result

on LCD

RX result

data box

Print encr

box output

Sub.conf.

Print Report

Option screen

Select item.

Subaddress confi. box

1111

There are originals saved in the box which is highlighted.

Print data in confidential box.

1234

1/7

Note

If you registered ‘0000’ as the F-Code password, go to

the next step. If you registered any other password, proceed

directly to step 5.

( 4 digits)

Enter password using # key.

Password confirmation

Print data in confidential box.

Subaddress confidential box

002