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Kyocera KM-3035 3035/4035/5035 Operation Guide Rev-6.0 - Page 117

DOCUMENT AND OUTPUT MANAGEMENT FUNCTIONS, 1. Document management functions

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Section 6 DOCUMENT AND OUTPUT MANAGEMENT FUNCTIONS 1. Document management functions NOTE The optional Hard Disk must be installed on this copier in order to use this function. (1) What are the "document management" functions? "Document management" functions refer to those functions that enable you to scan and save documents onto the copier's hard disk, and then use that data for copying purposes. Each function has it's own separate "box" (the area where document data is saved) on the hard disk and all data for that particular function is saved into that specific box. The following "document management" functions are available with this copier: ● Form registration (pages 6-1 through 6-4) You can store in a box on the copier's hard disk, and you can then manage the use of, those images that will be used as the "form" in the form overlay mode. ● Shared data box (pages 6-4 through 6-8) If you register data that will be shared by all users in the shared data box, it will be possible for each user to print out that data at their own convenience. This is useful, for example, for registering business forms and the like that are frequently used my many people. The data that you register here will be stored permanently until the procedure to delete it is performed. ● Synergy print boxes (pages 6-9 through 6-19) If you store multiple sets of documents in a synergy print box, you can print out up to 10 of these sets at one time. (2) Form registration 1 Registering a form Perform the following procedure when you want to register an images as a "form" for use in the form overlay mode. 1 Set the document that you want to register as a form. 2 Press the [Document Management] key. The "Document Management" screen will be displayed. 3 Touch the "Form reg." ["Form registr."] key. The "Form registration" screen will be displayed. Inch specifications Select function. Document Management Shared Data Box Synergy Print Box Form box 25/10/'01 19:20 End Document reg. Box Editing Document printing Document reg. Box Editing Document printing Form reg. Box Editing Metric specifications Select function. Document Management Shared Data Box Synergy Print Box 25/10/'01 19:20 End Form box Document registr. Box Editing Document printing Document registr. Box Editing Document printing Form registr. Box Editing 6-1

Section	Page
Section 1 IMPORTANT! PLEASE READ FIRST.	13
CAUTION LABELS	13
INSTALLATION PRECAUTIONS	14
PRECAUTIONS FOR USE	15
Section 2 NAMES OF PARTS	21
1. Main body	21
2. Operation panel	23
3. Touch panel	25
Section 3 PREPARATIONS	29
1. Loading paper	29
(1) Note when adding paper	29
(2) Loading paper into the drawer[cassette]	30
(3) Loading paper into the multi-bypass tray	31
Section 4 BASIC OPERATION	33
1. Basic copying procedure	33
2. Enlarging/reducing the copy image	37
(1) Auto magnification selection mode	37
(2) Zoom mode	38
(3) Preset zoom mode	39
(4) XY zoom mode	40
3. Interrupt copying	41
4. Job reservation	42
5. Energy-saving modes	43
Section 5 OTHER CONVENIENT FUNCTIONS	45
1. Making 2-sided copies from various types of originals [2-sided copy modes]	45
(1) Making 2-sided copies from a 2-sided original	45
(2) Making 2-sided copies from an open-faced (books, etc.) original	45
(3) Making 2-sided copies from one-sided originals	46
2. Copying two-page originals onto separate sheets [Page separation/Split copy modes]	48
(1) Page separation/Split copy from book originals	48
(2) Page separation/Split copy from 2-sided originals	48
3. Making a margin space on the copies [Margin mode]	50
(1) Standard margin	50
(2) Separate front and back margin settings	50
4. Centering the copy image [Centering/Image shift mode]	52
5. Adding a space next to the copy images for making notes [Memo mode]	53
6. Making copies with clean edges [Border erase modes]	55
(1) Erasing blemishes from edges of copies (Sheet erase mode)	55
(2) Erasing blemishes from the edges and middle of copies made from books (Book erase mode)	55
(3) Erasing blemishes from the edges of copies using individual border settings (Individual border erase mode)	56
7. Fitting the image of either two or four originals onto a single copy page [Combine/Merge Copy modes]	59
(1) 2 in 1	59
(2) 4 in 1	59
8. Printing page numbers on copies [Print page numbers mode]	62
9. Overlaying one image over another [Form overlay mode]	66
10. Making booklets from sheet originals [Booklet/Stitching mode]	68
11. Making booklets from book originals [Book to Booklet mode]	72
12. Automatic sorting of copy sets without the Document Finisher [Sort/Finished mode]	75
13. Auto rotation function	76
14. Adding a front and/or back cover to your copy sets [Cover mode]	77
15. Original size selection mode	80
16. Feeding paper as a backing sheet for OHP transparencies [Transparency + backing sheet mode]	82
17. Inverting black and white [Invert mode]	84
18. Making mirror image copies [Mirror image mode]	85
19. Making a test copy prior to large volume copying [Proof mode]	86
20. Making more of the same copies after a copy job is finished [Repeat copy mode]	88
(1) Registering a copy job for repeat copying	88
(2) Printing out with the repeat copy mode	89
21. Copying a large volume of originals in one operation [Batch scanning mode]	93
22. Saving on toner use [Eco print mode]	94
23. Original set direction	95
24. Memorizing frequently used settings [Program function]	96
(1) Registering a program	96
(2) Using programmed settings to make copies	97
(3) Changing a registered program name	97
(4) Deleting a registered program	98
25. Registration keys	99
(1) Registering a function or mode under a function key	99
(2) Deleting a registration key	101
26. Easily add covers and insert sheets between various sets of originals in one operation [Job build mode]	103
(1) Using the job build mode	103
(2) Selecting the settings and functions	108
Section 6 DOCUMENT AND OUTPUT MANAGEMENT FUNCTIONS	117
1. Document management functions	117
(1) What are the “document management” functions?	117
(2) Form registration	117
(3) Shared data box	120
(4) Synergy print boxes	125
2. Output management functions	136
(1) What are the “output management” functions?	136
(2) Display of the output management functions	137
(3) The “Print status” screen	138
Section 7 COPIER MANAGEMENT FUNCTIONS	139
1. Copy management mode	139
(1) Copy management procedures	140
(2) Accessing the copy management menu screen	141
(3) Editing copy management information	142
(4) Checking the copy management counts	159
(5) Turning the copy management function ON/OFF	163
(6) Changing the copy management default settings	163
(7) Making copies when copy management is turned ON	175
2. Default settings	176
(1) Machine default settings	176
(2) Accessing the machine default settings	181
(3) Making machine default settings	182
(4) Copy default settings	201
(5) Accessing the copy default settings	204
(6) Making copy default settings	205
3. Multi-bypass tray paper settings	229
(1) Paper size and type	229
(2) Selecting other standard sizes	230
4. Original size registration	232
5. Drum refresh	233
6. Checking the total counter and printing out the counter report	235
7. Box management default settings	236
(1) Box settings	236
(2) Accessing the box management default settings	236
(3) Making box management default settings	237
8. Hard disk management	241
9. Report print out	243
10. Changing the language used for messages	245
11. Entering characters	246
(1) Character input screens	246
(2) Character input procedure	248
Section 8 OPTIONAL EQUIPMENT	249
(1) Document Processor	249
(2) Paper Feeder	253
(3) Paper Feeder	253
(4) Document Finisher	253
(5) Document Finisher	257
(6) Document Finisher	257
(7) Built-in Finisher	257
(8) Job Separator	259
(9) Hard Disk	259
(10) Key Counter	260
(11) Document Tray	260
(12) Printer Kit	260
(13) Printer/Scanner Kit	260
(14) Fax Kit	260
Section 9 TROUBLESHOOTING	261
1. If one of the following messages is displayed	261
2. If one of these indicators lights or flashes	263
3. When paper misfeeds	264
(1) Cautions	264
(2) Removal procedures	264
4. If other trouble occurs	273
Section 10 MAINTENANCE AND OPERATION INFORMATION	275
1. Cleaning the copier	275
2. Replacing the toner container and waste toner box	277
3. Specifications	281
4. Environmental Specifications	283
5. Installing the optional equipment	284

Match case Limit results 1 per page

6-1

Section 6

DOCUMENT AND OUTPUT MANAGEMENT

FUNCTIONS

Document management functions

NOTE

The optional Hard Disk must be installed on this copier in order to use

this function.

(1)

What are the “document management” functions?

“Document management” functions refer to those functions that

enable you to scan and save documents onto the copier’s hard disk,

and then use that data for copying purposes.

Each function has it’s own separate “box” (the area where document

data is saved) on the hard disk and all data for that particular function

is saved into that specific box.

The following “document management” functions are available with

this copier:

●

Form registration

(pages 6-1 through 6-4)

You can store in a box on the copier’s hard disk, and you can then

manage the use of, those images that will be used as the “form” in the

form overlay mode.

●

Shared data box

(pages 6-4 through 6-8)

If you register data that will be shared by all users in the shared data

box, it will be possible for each user to print out that data at their own

convenience. This is useful, for example, for registering business

forms and the like that are frequently used my many people. The data

that you register here will be stored permanently until the procedure to

delete it is performed.

●

Synergy print boxes

(pages 6-9 through 6-19)

If you store multiple sets of documents in a synergy print box, you can

print out up to 10 of these sets at one time.

(2)

Form registration

Registering a form

Perform the following procedure when you want to register an images

as a “form” for use in the form overlay mode.

Set the document that you want to register as a form.

Press the [Document Management] key. The “Document

Management” screen will be displayed.

Touch the “Form reg.” [“Form registr.”] key. The “Form

registration” screen will be displayed.

Inch specifications

Select function.

Document Management

End

Shared Data Box

Synergy Print Box

Form box

Document

reg.

Document

printing

Document

reg.

Document

printing

Form

reg.

Box

Editing

Box

Editing

Box

Editing

25/10/'01 19:20

Metric specifications

Select function.

Document Management

25/10/'01

19:20

End

Shared Data Box

Synergy Print Box

Form box

Document

registr.

Document

printing

Document

printing

Document

registr.

Form

registr.

Box

Editing

Box

Editing

Box

Editing