Symantec 10744983 Administration Guide - Page 122

122 Configuring email filtering Managing policy resources the annotation to the end of the message body. If you prepend, you may want to end your annotation text with a blank line or a line of dashes, to provide a clear boundary before the beginning of the message body. To add a new annotation 1 In the Control Center, click Policies > Annotations. 2 Click Add. 3 In the Annotation description box, type a name for the annotation.This is the name that appears on the Annotations page and in the annotations list in the Actions section when configuring a policy. 4 In the Plain text box, type the annotation text. 5 Choose a character encoding for the plain text annotation. ISO-8859-1 and UTF-8 are appropriate for European languages. Windows-31j, EUC-JP, and ISO-2022-JP are appropriate for Japanese. 6 If desired, type annotation text in the HTML box. You can use HTML formatting tags, if desired. See "How plain text and HTML text is added to messages" on page 120. 7 Choose a character encoding for the HTML annotation, if you've specified an HTML annotation. 8 Click Save. Editing an annotation You can edit an annotation to change the wording. To edit an annotation 1 In the Control Center, click Policies > Annotations. 2 Click the annotation that you want to edit. 3 Change the annotation text as desired. 4 Click Save. Archiving messages The archive action creates a copy of a message and sends it to an email address, and, optionally, an archive server host. If no additional action is specified, the original message is delivered normally as well. The copy is delivered via SMTP email to the specified email address, so can be accessed as email by the email address owner. Ensure that the email address you specify is valid and that the