Lexmark X925 Lexmark Document Distributor - Page 9

Lexmark Document Distributor overview, Understanding the stages of a job, Document capture - scan to network

Get Lexmark X925 PDF manuals and user guides View all Lexmark X925 manuals
Add to My Manuals
Save this manual to your list of manuals

Page 9 highlights

Lexmark Document Distributor overview LexmarkTM Document Distributor (LDD) is a system for capturing paper documents into digital format or capturing existing digital documents, and then processing and routing these documents according to your business processes. Users can submit paper documents from multifunction printers (MFPs), or they can submit digital documents from individual computers. Additionally, some functions may be accessed from select single-function printers, such as print release. Each Lexmark multifunction printer has the ability to print, copy, scan, e-mail, FTP, and fax. In addition to controlling and adjusting settings for these native functions, LDD can add the following functions through the use of scripts: • Display messages and prompt the user for input • Authentication through prompts or card swipes • Combine scanned documents • Read bar codes • Use optical character recognition (OCR) to store the text from scanned documents • Check or validate information in documents against templates • Automatically fill fields on a form template from a database or user input • Convert documents to specific formats, such as PDF documents, TIF images, and plain text • Route and store documents in a database, network location, or Enterprise Content Management (ECM) system • Provide a user confirmation of actions taken Understanding the stages of a job Document capture The paper document is converted to a digital document from a Lexmark printer, or a digital document is selected on a user's computer. The user chooses from profiles, predefined job types that determine through scripts how the scanned document will be processed and routed. On a printer, the most commonly used profiles are often configured as buttons on the home screen. Document processing Document processing takes place on the LDD server after the document capture stage is complete. The document is analyzed or modified according to scripts associated with the profile selected prior to document capture. Common tasks in document processing include reading bar codes, OCR, and image processing and manipulation. Document routing The main function of LDD is delivering captured documents to other systems, using its processing capabilities to transform paper documents into formats required by your business processes. A document can be routed to multiple destinations. When a user submits a document, LDD can automatically perform any combination of faxing, sending by e-mail, printing, and archiving without further user intervention. Lexmark Document Distributor overview 9

  • 1
  • 2
  • 3
  • 4
  • 5
  • 6
  • 7
  • 8
  • 9
  • 10
  • 11
  • 12
  • 13
  • 14
  • 15
  • 16
  • 17
  • 18
  • 19
  • 20
  • 21
  • 22
  • 23
  • 24
  • 25
  • 26
  • 27
  • 28
  • 29
  • 30
  • 31
  • 32
  • 33
  • 34
  • 35
  • 36
  • 37
  • 38
  • 39
  • 40
  • 41
  • 42
  • 43
  • 44
  • 45
  • 46
  • 47
  • 48
  • 49
  • 50
  • 51
  • 52
  • 53
  • 54
  • 55
  • 56
  • 57
  • 58
  • 59
  • 60
  • 61
  • 62
  • 63
  • 64
  • 65
  • 66
  • 67
  • 68
  • 69
  • 70
  • 71
  • 72
  • 73
  • 74
  • 75
  • 76
  • 77
  • 78
  • 79
  • 80
  • 81
  • 82
  • 83
  • 84
  • 85
  • 86
  • 87
  • 88
  • 89
  • 90
  • 91
  • 92
  • 93
  • 94
  • 95
  • 96
  • 97
  • 98
  • 99
  • 100
  • 101
  • 102
  • 103
  • 104
  • 105
  • 106
  • 107
  • 108
  • 109
  • 110
  • 111
  • 112
  • 113
  • 114
  • 115
  • 116
  • 117
  • 118
  • 119
  • 120
  • 121
  • 122
  • 123
  • 124
  • 125
  • 126
  • 127
  • 128
  • 129
  • 130
  • 131
  • 132
  • 133
  • 134
  • 135
  • 136
  • 137
  • 138
  • 139
  • 140
  • 141
Lexmark Document Distributor overview
Lexmark
TM
Document Distributor
(LDD) is a system for capturing paper documents into digital format or capturing
existing digital documents, and then processing and routing these documents according to your business processes.
Users can submit paper documents from
multifunction printers
(MFPs), or they can submit digital documents from
individual computers. Additionally, some functions may be accessed from select single-function printers, such as
print release.
Each Lexmark multifunction printer has the ability to print, copy, scan, e-mail, FTP, and fax. In addition to controlling
and adjusting settings for these native functions, LDD can add the following functions through the use of scripts:
•
Display messages and prompt the user for input
•
Authentication through prompts or card swipes
•
Combine scanned documents
•
Read bar codes
•
Use
optical character recognition
(OCR) to store the text from scanned documents
•
Check or validate information in documents against templates
•
Automatically fill fields on a form template from a database or user input
•
Convert documents to specific formats, such as PDF documents, TIF images, and plain text
•
Route and store documents in a database, network location, or
Enterprise Content Management
(ECM) system
•
Provide a user confirmation of actions taken
Understanding the stages of a job
Document capture
The paper document is converted to a digital document from a Lexmark printer, or a digital document is selected
on a user's computer. The user chooses from
profiles
, predefined job types that determine through scripts how the
scanned document will be processed and routed. On a printer, the most commonly used profiles are often configured
as buttons on the home screen.
Document processing
Document processing takes place on the LDD server after the document capture stage is complete. The document
is analyzed or modified according to scripts associated with the profile selected prior to document capture.
Common tasks in document processing include reading bar codes, OCR, and image processing and manipulation.
Document routing
The main function of LDD is delivering captured documents to other systems, using its processing capabilities to
transform paper documents into formats required by your business processes. A document can be routed to multiple
destinations. When a user submits a document, LDD can automatically perform any combination of faxing, sending
by e-mail, printing, and archiving without further user intervention.
Lexmark Document Distributor overview
9