Ricoh SP C252SF Operating Instructions
Ricoh SP C252SF Manual
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- Ricoh SP C252SF | Operating Instructions - Page 1
Operating Instructions For safe and correct use, be sure to read "Safety Information" before using the machine. - Ricoh SP C252SF | Operating Instructions - Page 2
- Ricoh SP C252SF | Operating Instructions - Page 3
to Read This Manual...9 Introduction...9 Legal Prohibition...9 Disclaimer...9 Differences in Functions between Different Models 10 Note to Administrator...10 About IP Address...11 List of Option...11 Model-Specific Information...12 Important Safety Instructions ...13 User Information on - Ricoh SP C252SF | Operating Instructions - Page 4
the IP Address Settings...42 Sharing the Printer on a Network...46 Wireless LAN Setup...47 Restricting Machine Functions According to User 50 Enabling the User Restriction Settings...50 When Machine Functions are Restricted...54 2. Loading Paper Supported Paper...57 Specifications of Paper Types - Ricoh SP C252SF | Operating Instructions - Page 5
Document Type According to Original 118 5. Scanning Originals Scanner Mode Screen...121 Registering Scan Destinations...122 Modifying Scan Destinations...128 Deleting Scan Destinations...128 Basic Operation...129 Scan to E-mail/FTP/Folder...129 Basic Operation for Scan to USB...132 Specifying the - Ricoh SP C252SF | Operating Instructions - Page 6
of the Original 136 Adjusting Image Density...137 Specifying Resolution...138 Scanning from a Computer...139 Basic Operation for TWAIN Scanning...139 Using TWAIN Scanner...139 TWAIN Scanning...139 Basic Operation for WIA Scanning...141 6. Sending and Receiving a Fax Fax Mode Screen...143 Setting - Ricoh SP C252SF | Operating Instructions - Page 7
Fax Features Settings...202 Address Book Settings...208 System Settings...209 Tray Paper Settings...215 Printing Lists/Reports...218 Printing the Configuration Page...218 Types of Lists/Reports...218 Printer Features Settings...220 Network Settings...224 Administrator Settings...228 8. Configuring - Ricoh SP C252SF | Operating Instructions - Page 8
...268 Backup Setting Tab...269 Restore Setting Tab...270 Set Date/Time Tab...270 Energy Saver Mode Tab...271 PCL6 Mode...272 9. Maintaining the Machine Replacing the Print Cartridge...273 Replacing the Waste Toner Bottle...278 6 - Ricoh SP C252SF | Operating Instructions - Page 9
ADF...294 10. Troubleshooting Removing Paper Jams...295 Removing Printing Jams...295 Removing Scanning Jams...301 Common Problems...304 Paper Feed Problems...306 Print Quality Problems...309 Checking the Condition of the Machine 309 Checking the printer driver settings...310 Printer Problems...312 - Ricoh SP C252SF | Operating Instructions - Page 10
to Inquire...353 Consumables...354 Print Cartridge...354 Waste Toner Bottle...356 Specifications of the Machine...357 General Function Specifications...357 Printer Function Specifications...359 Copier Function Specifications...360 Scanner Function Specifications...361 Fax Function Specifications - Ricoh SP C252SF | Operating Instructions - Page 11
Manual Introduction This manual contains detailed instructions and notes on the operation and use of this machine. For your safety and benefit, read this manual carefully before using the machine. Keep this manual driver's licenses. The preceding list is meant as a guide use genuine toner from the - Ricoh SP C252SF | Operating Instructions - Page 12
to replace a component (Fusing unit, Transfer roller, Intermediate transfer belt) SP C250SF Type 1 Not available Not available Not available Not available Not available Not available SP C252SF Type 2 Available Available Available Available Available Available Note to Administrator Password - Ricoh SP C252SF | Operating Instructions - Page 13
authentication. • For details about creating passwords and configuring the user restriction settings, see page 50 "Restricting Machine Functions According to User". About IP Address In this manual, "IP address" covers both IPv4 and IPv6 environments. Read the instructions that are relevant to the - Ricoh SP C252SF | Operating Instructions - Page 14
-27 • 220-240V (mainly North America) If the label contains the following, your machine is a region B model: • CODE XXXX -17 • 120-127V • Dimensions in this manual are given in two units of measure: metric and inch. If your machine is a Region A model, refer to the metric - Ricoh SP C252SF | Operating Instructions - Page 15
waste. It must be disposed of separately via the appropriate return and collection systems available. By following these instructions you service representatives. Environmental Advice for Users Users in the EU, Switzerland and Norway Consumables yield Please refer to either the User's Manual - Ricoh SP C252SF | Operating Instructions - Page 16
ink cartridge return program Toner and ink cartridge for recycling will be accepted free of charge from users in accordance with local regulations. For details about the return program, please refer to the Web page below or consult your service person. https://www.ricoh the default setting for waste - Ricoh SP C252SF | Operating Instructions - Page 17
and the mutual recognition of their conformity. Notice to Users Accessing Analog PSTN in EEA Countries This product is designed software switch settings. Please contact your service representative if relocating this product to another country. In the event of problems, please contact your service - Ricoh SP C252SF | Operating Instructions - Page 18
Important Safety Instructions Notes to Users in the State of California Perchlorate Material - special handling may apply. See: www.dtsc.ca.gov/hazardouswaste/ perchlorate 16 - Ricoh SP C252SF | Operating Instructions - Page 19
saving functions. It is an open program in which manufacturers participate voluntarily. Targeted products are computers, monitors, printers, facsimiles, copiers, scanners, and multifunction devices. Energy Star standards and logos are internationally uniform. Saving Energy This machine is equipped - Ricoh SP C252SF | Operating Instructions - Page 20
mode 2 Duplex Function*2 Power Consumption*1 80 W or less Default Time 30 seconds Recovery Time*1 10 seconds or less Power Consumption*1 (mainly Europe and Asia) 3.8 W or less (mainly North America) 3.2 W or less Default Time 1 minute Recovery Time*1 30 seconds Standard *1 Recovery - Ricoh SP C252SF | Operating Instructions - Page 21
1. Getting Started Guide to Components This section introduces the names of the various parts on the front 4 5 12 6 13 14 1. ADF (Auto document feeder) Cover Open this cover to remove originals jammed in the ADF. 2. Output Tray for the ADF Originals scanned with the ADF are delivered from here - Ricoh SP C252SF | Operating Instructions - Page 22
disk for using the Scan to USB function or connect a digital camera using a USB cable for PictBridge printing. 4. Control Panel Contains a screen and keys for machine control. 5. Front Cover Open this cover to replace the waste toner bottle or remove jammed paper. 6. Bypass Tray Load paper here - Ricoh SP C252SF | Operating Instructions - Page 23
Exterior: Rear View Guide to Components 1 9 3 2 4 10 5 7 6 8 DAC026 1. Stop Fences Pull up this fence to prevent paper falling off when telephone. 7. Rear Cover Remove this cover when loading paper longer than A4 in Tray 1. 8. Power Socket For connecting the power cord to the machine. 21 - Ricoh SP C252SF | Operating Instructions - Page 24
Press to slide the ADF towards the rear of the machine and hold it in that position, if paper output to the output tray is difficult to retrieve. 10. Power Switch Use this switch to turn the power on or off. • As shown, slide the ADF while pressing the button for sliding - Ricoh SP C252SF | Operating Instructions - Page 25
cartridges need to be replaced, or new ones need to be prepared. 2. Fusing Unit Lever Lower both the left and right levers when you print on an envelope. 3. Fusing Unit Fuses toner to the paper. You might have to move this unit to check for or remove jammed paper. 4. Waste Toner Bottle Collects - Ricoh SP C252SF | Operating Instructions - Page 26
faxes due to machine errors such as an empty paper tray or a paper jam. 2. [Pause/Redial] key • fax. 4. [Address Book] key Press to select a scan or fax destination from the Address Book. 5. [Image • Scanner mode: select the resolution. • Fax mode: select Standard, Detail, or Photo. 6. [User Tools - Ricoh SP C252SF | Operating Instructions - Page 27
frequently, configure [Shortcut to Function] in [Admin. Tools] to make this key available for sending faxes immediately or displaying scan file destinations. For [Shortcut to Function], see page 34 "Initial Setup". 9. Screen Displays the current status and messages. 10. Scroll keys Press to move the - Ricoh SP C252SF | Operating Instructions - Page 28
] key Press to switch between Quick Dial numbers 1 to 10 and 11 to 20 when specifying a scan or fax destination using the One Touch buttons. 23. Alert indicator Flashes yellow when the machine will require maintenance soon (such as replacing consumables), or lights up red when a machine error occurs - Ricoh SP C252SF | Operating Instructions - Page 29
Installing the Machine Installing the Machine Where to Put the Machine Be careful about where to place the machine, because environmental conditions greatly affect its performance. • Do not use flammable sprays or solvents in the vicinity of this machine. Doing so could result in fire or electric - Ricoh SP C252SF | Operating Instructions - Page 30
(or minimum) space requirements are as follows: 24 cm (9.5 inches) 20 cm (7.9 inches) 20 cm (7.9 inches) 70 cm (27.6 inches) 10 cm (4 inches) DAC022 Optimum Environmental Conditions Permissible and recommended temperature and humidity ranges are as follows: DAC581 • White area: Permissible - Ricoh SP C252SF | Operating Instructions - Page 31
Installing the Machine • Dusty areas • Areas with corrosive gases • Areas that are excessively cold, hot, or humid • Areas directly exposed to currents of hot, cold, or room-temperature air from air conditioners • Areas directly exposed to radiant heat from heaters • Locations near air - Ricoh SP C252SF | Operating Instructions - Page 32
outlet. If the cord is unplugged abruptly, it could become damaged. Damaged plugs or cords can cause an electrical or fire hazard. • Tray 1 is required to print using the optional paper feed unit. Without Tray 1, paper jams will occur. • The machine must be lifted by two people. • Do not hold the - Ricoh SP C252SF | Operating Instructions - Page 33
1. Check that the package contains the paper feed unit. Installing Option DAC047 2. Turn off the machine's power switch, and then unplug the machine's power cord from the wall outlet. 3. Remove adhesive tapes from the optional paper feed unit. DAC048 4. Lift the machine using the inset grips on - Ricoh SP C252SF | Operating Instructions - Page 34
, see the printer driver Help. • If the new device is listed in the column of configuration options, it has been properly installed. • If the optional paper feed unit is not installed properly, try to install it again by repeating the procedure. If the problem persists, contact your sales or service - Ricoh SP C252SF | Operating Instructions - Page 35
About Operation Tools About Operation Tools This section explains the operation tools of this machine. Control Panel The control panel contains a screen and keys for controlling the machine. Using the control panel, you can configure the machine's various settings. For details about how to use the - Ricoh SP C252SF | Operating Instructions - Page 36
page 146 "Entering Characters". • You can change the settings configured during the Initial Setup later in the [Admin. Tools] menu. You can also configure the time and date in the [Admin. Tools] menu. For details about [Admin. Tools], see page 228 "Administrator Settings". • If the [Print Fax Header - Ricoh SP C252SF | Operating Instructions - Page 37
Initial Setup Changing Operation Modes You can switch between copier, scanner, and fax modes by pressing the corresponding keys. Press the [Copy], [Scanner], or [Facsimile] key to switch to each mode. While operating in each mode, the corresponding key lights up. DAC521 Function Priority By default - Ricoh SP C252SF | Operating Instructions - Page 38
Printing a fax received in the machine's memory • Printing*5 • Internet Fax reception • Receiving a LAN-Fax job from a computer • Copying • Scanning • Scanning a fax into the machine's memory before transmission • Internet Fax transmission • Printing a fax received in the machine's memory • Internet - Ricoh SP C252SF | Operating Instructions - Page 39
Initial Setup Current job Internet Fax transmission Fax immediate printing (receiving a fax • Printing*5 • Receiving a LAN-Fax job from a computer • LAN-Fax transmission • Scanning *6 • Scanning a fax into the machine's memory before transmission • Internet Fax transmission • Internet Fax reception - Ricoh SP C252SF | Operating Instructions - Page 40
Fax reception Internet Fax reception (no printing) Printing PictBridge printing 38 Types of jobs that can be executed simultaneously • Scanning • Scanning a fax into the machine's memory before transmission • Fax immediate transmission • Fax memory transmission • Receiving a LAN-Fax job from - Ricoh SP C252SF | Operating Instructions - Page 41
is set to [Standard] or [Fine] (PCL printer driver), or when printing from the PostScript 3 printer driver. *2 Scanning is not possible if [Gradation:] is set to [Standard] or [Fine] (PCL printer driver), or when printing from the PostScript 3 printer driver. *3 Fax transmission is not possible if - Ricoh SP C252SF | Operating Instructions - Page 42
Default) • Fax Auto Print Setting • Fax Immediate TX • Address Book for FAX • Select Scanner Dest. Assigning a setting using the control panel 1. Press the [User Tools] key. 2. Press the [ ] or [ ] key to select [Admin. Tools], and then press the [OK] key. 3. If you are requested to enter a password - Ricoh SP C252SF | Operating Instructions - Page 43
Initial Setup 7. Close the Web browser. • For details about [Administrator], see page 268 "Configuring the Administrator Settings". 41 - Ricoh SP C252SF | Operating Instructions - Page 44
manually. • The password for accessing the [Admin. Tools] menu can be specified in [Admin the driver. For details about installing the driver, see the Driver Installation Guide. an IPv4 address automatically. 1. Turn on the machine. 2. Press the [User Tools] key. DAC509 3. Press the [ ] or [ ] key to - Ricoh SP C252SF | Operating Instructions - Page 45
then turn it back on. 10. Print the configuration page to the machine's IPv4 address manually • The IPv4 address assigned User Tools] key. DAC509 3. Press the [ ] or [ ] key to select [Network Settings], and then press the [OK] key. 4. If you are requested to enter a password, enter the password - Ricoh SP C252SF | Operating Instructions - Page 46
keys to move between fields. 14. Press the [User Tools] key to return to the initial screen. 15. • If [DHCP] is enabled, manually configured IPv4 address settings are not the [OK] key. 4. If you are requested to enter a password, enter the password using the number keys, and then press the [OK] key. - Ricoh SP C252SF | Operating Instructions - Page 47
Active], and then press the [OK] key. 10. Press the [User Tools] key to return to the initial screen IPv6 address manually • User Tools] key. DAC509 3. Press the [ ] or [ ] key to select [Network Settings], and then press the [OK] key. 4. If you are requested to enter a password, enter the password - Ricoh SP C252SF | Operating Instructions - Page 48
On the [Sharing] tab, click [Share this printer]. • To share this printer with users using a different version of Windows, continue with this procedure. • If you have installed an alternative driver by selecting [Share this printer] during the printer driver installation, proceed to Step 8. 4. Click - Ricoh SP C252SF | Operating Instructions - Page 49
setting, and then install the driver. For details about installing the driver, see the Driver Installation Guide. Infrastructure mode Use the following procedure to connect to the wireless LAN router or access point manually. 1. Turn on the machine. 2. Press the [User Tools] key. 3. Press the [ ] or - Ricoh SP C252SF | Operating Instructions - Page 50
Mode WPA2/WPA authentication methods are not supported. 1. Turn on the machine. 2. Press the [User Tools] key. 3. Press the [ ] or [ ] key to select [Network Settings], and then press the [OK] key. 4. If you are requested to enter a password, enter the password using the number keys, and then press - Ricoh SP C252SF | Operating Instructions - Page 51
Configuring Network Settings 11. Press the [ ] or [ ] key to select the encryption method, and then press [Next]. 12. Enter the encryption key and ID using the number keys, and then press [Connect]. The ID is used for identifying the encryption key. You can register four encryption keys (ID 1 to 4). - Ricoh SP C252SF | Operating Instructions - Page 52
the PCL printer driver. Printing such jobs from the PostScript 3 printer driver is not users who can use those functions. • Copying (both color and black-and-white) • Color copying • Sending faxes • Scan to E-mail/FTP/Folder • Scan to USB • PictBridge printing • Printing (both color and black - Ricoh SP C252SF | Operating Instructions - Page 53
Proceed to the following steps to register users. 6. Click [Available Functions per User]. A list of currently registered user entries appears. 7. Select a user entry, and then click [Change]. The following window appears. 8. Enter the user name in [User Name] using up to 16 alphanumeric characters - Ricoh SP C252SF | Operating Instructions - Page 54
by entering its IP address. 2. Click [Restrict Available Functions]. 3. Enter the administrator password if required. 4. Click [Apply]. 5. Click [Available Functions per User]. A list of currently registered user entries appears. 6. Select the entry to delete, and then click [Delete]. 7. Confirm - Ricoh SP C252SF | Operating Instructions - Page 55
9. Close the Web browser. Restricting Machine Functions According to User 53 - Ricoh SP C252SF | Operating Instructions - Page 56
an example based on Windows 7. The table below shows the functions that can be restricted, and how users can be authenticated to use them. Restricted Function • Copying (both color and black-and-white) • Color copying • Sending faxes • Scan to E-mail/FTP/Folder • Scan to USB • PictBridge printing - Ricoh SP C252SF | Operating Instructions - Page 57
the [File] menu, click [Print...]. 3. In the [Select Printer] area, select the name of this machine, and then click [Preferences]. 4. Click the [Valid Access] tab (PCL printer driver) or check the [User Code] check box. (LANFax driver). 5. Enter the user code using 1 to 8 digits, and then click [OK - Ricoh SP C252SF | Operating Instructions - Page 58
1. Getting Started 56 - Ricoh SP C252SF | Operating Instructions - Page 59
2. Loading Paper Supported Paper Tray 1 Type Thin paper Plain paper Middle thick Executive (71/4 × 101/2 inches) 8 × 13 inches 81/2 × 13 inches Folio (81/4 × 13 inches) 16K (195 × 267 mm) Com 10 (41/8 × 91/2 inches) Monarch (37/8 × 71/2 inches) C5 Env (162 × 229 mm) C6 Env (114 × 162 mm) DL Env - Ricoh SP C252SF | Operating Instructions - Page 60
2. Loading Paper Tray 2 (option) Type Thin paper Plain paper Middle thick paper Thick paper 1 Recycled paper Color paper Preprinted paper Prepunched paper Letterhead Size A4 Letter (81/2 × 11 inches) Weight 60 to 105 g/m2 (16 to 28 lb.) Capacity 500 (80 g/m2, 20 lb.) 58 - Ricoh SP C252SF | Operating Instructions - Page 61
Supported Paper Bypass tray 13 81/2 × 13 Folio (81/4 × 13 inches ) 16K (195 mm × 267 mm) Com 10 (41/8 × 91/2 inches) Monarch (37/8 × 71/2 inches) C5 Env (162 × 229 mm) printer driver When [Gradation:] in [Print Quality] is set to [Fine] • PostScript 3 printer driver When [Print Quality] in [Printer - Ricoh SP C252SF | Operating Instructions - Page 62
more information about the recommended paper, contact your sales or service representative. Middle thick paper Item Description Paper thickness 75 to 90 g/m2 (20 to 24 lb.) Supported paper tray Can be used with any of the paper trays. Duplex supported size A4, B5 JIS, Legal (81/2 × 14 inches - Ricoh SP C252SF | Operating Instructions - Page 63
16K (195 mm × 267 mm) Recycled paper Item Description Paper thickness 75 to 90 g/m2 (20 to 24 lb.) Supported paper tray Can be used with any of the paper trays. Duplex supported size A4, B5 JIS, Legal (81/2 × 14 inches), Letter (81/2 × 11 inches), Executive (71/4 × 101/2 inches), 8 × 13, 81 - Ricoh SP C252SF | Operating Instructions - Page 64
[Thick Paper 1], or [Thick Paper 2]. Preprinted paper Item Description Paper thickness 75 to 90 g/m2 (20 to 24 lb.) Supported paper tray Tray 1 and tray 2 Duplex supported size A4, B5 JIS, Legal (81/2 × 14 inches), Letter (81/2 × 11 inches), Executive (71/4 × 101/2 inches), 8 × 13, 81/2 × 13 - Ricoh SP C252SF | Operating Instructions - Page 65
specified range cannot be printed onto. Bond paper Item Description Paper thickness 106 to 160 g/m2 (28 to 43 lb.) Supported paper tray Tray 1 and bypass tray Duplex supported size None Notes • The number of sheets that can be printed in one minute is approximately half that of middle thick - Ricoh SP C252SF | Operating Instructions - Page 66
parts of the machine, which can cause paper feed problems, deterioration in print quality, or premature wear of the print cartridge's photo conductor unit. Envelope Item Supported paper tray Tray 1 and bypass tray Duplex supported size None Description Notes • Avoid using self-adhesive envelopes - Ricoh SP C252SF | Operating Instructions - Page 67
• Fan envelopes, and then align their edges before loading. Supported Paper DAC573 • When fanning envelopes, make sure they are not stuck together. If they are stuck together, separate them. • When fanning envelopes, make sure the - Ricoh SP C252SF | Operating Instructions - Page 68
duplex printing on 8 × 13, 81/2 × 13, Folio (81/4 × 13 inches), or 16K (195 mm × 267 mm) size paper in the following cases: • PCL printer driver When [Gradation:] in [Print Quality] is set to [Fine] • PostScript 3 printer driver When [Print Quality] in [Printer Features] is set to [Best Quality] 66 - Ricoh SP C252SF | Operating Instructions - Page 69
and color copiers, ink-jet printers, etc.) • Special paper, such as thermal paper and carbon paper • Paper weighing heavier or lighter than the limit • Paper with windows, holes, perforations, the machine, poorly stored paper can cause paper misfeeds, print quality degradation, or malfunctions. 67 - Ricoh SP C252SF | Operating Instructions - Page 70
that the machine can print on. Paper 2 4 4 3 1 3 DAC571 1. Print area 2. Feed direction 3. Approx. 4.2 mm (0.2 inches) 4. Approx. 4.2 mm (0.2 inches) Envelope 3 4 3 1 2 3 DAC577 1. Print area 2. Feed direction 3. Approximately 10 mm (0.4 inches) 4. Approximately 15 mm (0.6 inches) 68 - Ricoh SP C252SF | Operating Instructions - Page 71
Print Area • Borderless printing is not supported. • The print area may vary depending on the paper size, printer language and printer driver settings. • For better envelope printing, we recommend you set the right, left, top, and bottom print margins to at least 15 mm (0.6 inches) each. Copier - Ricoh SP C252SF | Operating Instructions - Page 72
2. Loading Paper Fax function 4 4 3 1 3 2 DAC580 1. Print area 2. Feed direction 3. Approx. 4.2 mm (0.2 inches) 4. Approx. 2 mm (0.08 inches) • The print area may vary depending on the paper size. 70 - Ricoh SP C252SF | Operating Instructions - Page 73
, specify the paper type and size using the control panel to avoid printing problems. This machine does not detect the paper size automatically. 1. Pull out the paper tray carefully with both hands. DAC070 Place the tray on a flat surface. 2. Push the metal plate down until it clicks. DAC050 71 - Ricoh SP C252SF | Operating Instructions - Page 74
guide and slide it to match the paper size. DAC051 When loading custom size paper, position the paper guide slightly wider than the actual paper size. 4. Pinch the end paper guide DAC053 When loading custom size paper, position the paper guide slightly wider than the actual paper size. 5. Load new - Ricoh SP C252SF | Operating Instructions - Page 75
. DAC059 6. Check there are no gaps between the paper and the paper guides (both side and end paper guides). DAC058 7. Carefully push the paper tray straight into the machine. To avoid paper jams, make sure the tray is securely inserted. • The upper limit differs depending on the paper type (thin - Ricoh SP C252SF | Operating Instructions - Page 76
2. Loading Paper 1. Remove the rear cover using a coin. DAC032 2. Pull out Tray 1 carefully with both hands. Place the tray on a flat surface. 3. Push the metal plate down until it clicks. DAC050 4. Pinch the extender in the "PUSH" direction, and then pull out the extender - Ricoh SP C252SF | Operating Instructions - Page 77
Steps 3 to 7 in "Loading Paper into Tray1 and 2". • To reinsert the extender, you might have to push it with moderate force. Loading Paper into Bypass Tray • Before printing on paper other than envelopes, make sure to pull up the levers on the machine rear, inside the rear cover. • Load paper with - Ricoh SP C252SF | Operating Instructions - Page 78
2. Loading Paper 2. Adjust the paper guides to the paper size. DAC066 3. Support the paper with both hands, and insert machine) by running a pencil or ruler across them. • Some kinds of envelope might cause misfeeds, wrinkles or print poorly. • Print quality on envelopes may be uneven if parts of an - Ricoh SP C252SF | Operating Instructions - Page 79
carefully lower the front cover. 2 1 DAC061 2. Lower the fusing unit levers. DAC340 3. Using both hands, carefully push up the front cover into Tray1 and 2", and page 75 "Loading Paper into Bypass Tray". Note that you cannot load an envelope in Tray 2. • Be sure to load envelopes so that their flaps - Ricoh SP C252SF | Operating Instructions - Page 80
badly creased, load the envelopes in the opposite direction, and then rotate the print object by 180 degrees using the printer driver before printing. For details, see the printer driver Help. • When Using Tray 1 • If the envelope flap is on a short side, place the envelope with the flap side in the - Ricoh SP C252SF | Operating Instructions - Page 81
page 209 "System Settings". Specifying the paper type This section explains how to specify the paper type. 1. Press the [User Tools] key. DAC509 2. Press the [ ] or [ ] key to select [Tray Paper Settings], and then press the [OK] key. 3. Press the [ ] or [ ] key to select the paper type setting for - Ricoh SP C252SF | Operating Instructions - Page 82
the [OK] key. 5. Press the [User Tools] key to return to the initial screen. Specifying a custom paper size This section explains how to specify a custom paper size. • When you perform printing, make sure that the paper size specified with the printer driver matches the paper size specified with the - Ricoh SP C252SF | Operating Instructions - Page 83
Loading Paper 3. Press the [ ] or [ ] key to select the paper size setting for the desired tray, and then press the [OK] key. 4. Press the or [ ] key to select [Custom Size], the [OK] key. To enter a decimal point, press the [ ] key. 8. Press the [User Tools] key to return to the initial screen. 81 - Ricoh SP C252SF | Operating Instructions - Page 84
parts of the original that are chipped in the scanned copy. Recommended size of originals This section describes 80 g/m2, 20 lb.). Types of originals not supported by the Auto Document Feeder If placed in the become jammed, or result in gray or black lines appearing on prints: • Originals larger or - Ricoh SP C252SF | Operating Instructions - Page 85
OHP transparencies or translucent paper • Originals that are wet with toner or correction fluid Unscannable image area Even if you correctly place Right 3 mm (0.1 inches) Left 3 mm (0.1 inches) Bottom 4 mm (0.2 inches) In scanner mode 0 mm (0 inches) 0 mm (0 inches) 0 mm (0 inches) 0 mm (0 - Ricoh SP C252SF | Operating Instructions - Page 86
copier mode 3 mm (0.1 inches) 3 mm (0.1 inches) 4 mm (0.2 inches) In scanner mode 0 mm (0 inches) 0 mm (0 inches) 2 mm (0.08 inches) In Do not place originals before any correction fluid and toner has completely dried. Doing so may make marks on tray when lifting the ADF. Doing so may damage the - Ricoh SP C252SF | Operating Instructions - Page 87
lowered completely. Placing Originals in the Auto Document Feeder By using the ADF, you can scan multiple pages at once. • Do not place different size originals in the ADF at once 1. Open the cover of the input tray for the ADF and adjust the guides according to the size of the original. DAC538 85 - Ricoh SP C252SF | Operating Instructions - Page 88
2. Loading Paper 2. Place the aligned originals face up in the ADF. The last page should be on the bottom. DAC019 • When placing originals longer than A4/Letter, pull out the ADF tray's extenders. 86 - Ricoh SP C252SF | Operating Instructions - Page 89
You can also click the information icons to display configuration information. 2. Configure printing option settings as necessary, and then click [OK]. The printer properties dialog box closes. 3. Click [OK]. • If a paper jam occurs, printing stops after the current page has been printed out. After - Ricoh SP C252SF | Operating Instructions - Page 90
3. Printing Documents Canceling a print job before printing has started Windows 1. Double-click the printer icon on the task tray of your computer. 2. Select the print job you want to cancel, click the [Document] menu, and then click [Cancel]. Mac OS X 1. From the Apple menu, - Ricoh SP C252SF | Operating Instructions - Page 91
Paper Mismatch Occurs The machine reports an error if: • The paper size or type does not match the print job's settings when [Input Tray:] is set to [Auto Tray Select]. There are two ways to resolve these errors: Continue printing using mismatched paper Use the form-feed function to ignore the error - Ricoh SP C252SF | Operating Instructions - Page 92
the printer driver. 1. Open the file you want to print on your computer. 2. On the [File] menu, click [Print...]. 3. In the [Select Printer] area, select the name of this machine, and then click [Preferences]. 4. Click the [Setup] tab, and then select [Locked Print]. The [Password:] and [User ID - Ricoh SP C252SF | Operating Instructions - Page 93
ID. 3. Press [Print]. 4. Enter the password using the number keys, and then press the [OK] key. The Locked Print file is printed. • To enter the menu for changing the machine's settings, press the [Scanner] or [Facsimile] key, and then press the [User Tools] key. To print a Locked Print file, press - Ricoh SP C252SF | Operating Instructions - Page 94
do not need to enter a password to delete a Locked Print file. 1. When the Locked Print message is displayed, press the [User Tools] key. 2. Press the for changing the machine's settings, press the [Scanner] key or the [Facsimile] key, and then press the [User Tools] key. To delete a Locked Print - Ricoh SP C252SF | Operating Instructions - Page 95
been canceled. Identify the Locked Print file by checking its time stamp and user ID. To delete the log entry, proceed to the following steps. 3. Press for changing the machine's settings, press the [Scanner] key or the [Facsimile] key, and then press the [User Tools] key. To check the Locked Print - Ricoh SP C252SF | Operating Instructions - Page 96
Printing Documents • The machine keeps a log of the 10 most recent canceled jobs. If a Locked Print file is canceled when the machine's log is already full, the oldest log will be deleted automatically. • The message "Locked Print Job Deleted Press User Tools key" disappears when all log entries are - Ricoh SP C252SF | Operating Instructions - Page 97
fails. • Since printing conditions are specified on the digital camera, specifiable parameters depend on the digital camera. For details, see the manuals provided with the digital camera. • This function is compatible with USB 2.0. PictBridge Printing Use the following procedure to start PictBridge - Ricoh SP C252SF | Operating Instructions - Page 98
provided with the digital camera. • Some digital cameras need to be switched off when connecting to the printer. For details, see the manual provided with the digital camera. What Can Be Done on this Machine This machine can perform the following functions using its PictBridge feature. The settings - Ricoh SP C252SF | Operating Instructions - Page 99
two or more digital cameras are connected, the second and subsequent cameras are not recognized. Cannot print. Cause Solution There is a problem with the USB connection or the PictBridge settings. Use the following procedure to check the connection and settings: 1. Disconnect and then reconnect - Ricoh SP C252SF | Operating Instructions - Page 100
3. Printing Documents Problem Cannot print. Cannot print. Cause The specified type of paper is not loaded. The specified paper size is not supported by this machine. Solution The specified type of paper is not loaded. If you have to use paper that is not of the specified size, - Ricoh SP C252SF | Operating Instructions - Page 101
functions that you can configure with the printer driver to make printouts appropriate for your purposes. black or CMYK You can print black or gray sections of an image using black toner only, instead of using all CMYK toners. Compared to the black printed with CMYK toner, this results in a black - Ricoh SP C252SF | Operating Instructions - Page 102
You can find the color profile in the ICM folder stored on the provided printer driver CD-ROM. For information about adding a color profile, search Windows Help for "color profile", and then see /8K documents can be scaled to a size that the machine supports, so that it can then be printed out. 100 - Ricoh SP C252SF | Operating Instructions - Page 103
prevented from being printed. Note that this setting has higher priority than [Blank Page Print] under printer feature settings of the control panel. Printing with a cover page You can add a cover page might not be available depending on the printer driver or operating system. For details, see the - Ricoh SP C252SF | Operating Instructions - Page 104
3. Printing Documents 102 - Ricoh SP C252SF | Operating Instructions - Page 105
copier mode. By default, the display shows the copier screen when the machine is turned on. If the scanner or fax screen is 2. Current settings Displays the current tray, reproduction ratio, and scan settings. 3. Selection key items Admin. Tools]. For details, see page 228 "Administrator Settings". - Ricoh SP C252SF | Operating Instructions - Page 106
. 3. To make multiple copies, enter the number of copies using the number keys. 4. Press the [B&W Start] key or [Color Start] key. DAC519 To make black-and-white photocopies, press the [B&W Start] key. To make color photocopies, press the [Color Start] key. • The maximum number of copies is 99. 104 - Ricoh SP C252SF | Operating Instructions - Page 107
[Sort] setting under copy settings. [Sort] cannot be used with the bypass tray. For [Sort], see page 193 "Copier Features Settings". • If a paper jam removed, printing restarts from the jammed page automatically. • If a scanning jam occurs in the ADF, copying is canceled immediately. In this case - Ricoh SP C252SF | Operating Instructions - Page 108
4. Copying Originals 2. Press the [Clear/Stop] key. DAC517 106 - Ricoh SP C252SF | Operating Instructions - Page 109
Making Enlarged or Reduced Copies Making Enlarged or Reduced Copies There are two ways to set the scaling ratio: using a preset ratio or manually specifying a customized ratio. Preset ratio DAC578 (mainly Europe and Asia) 50%, 71%, 82%, 93%, 122%, 141%, 200%, 400% (mainly North America) 50%, 65%, 78 - Ricoh SP C252SF | Operating Instructions - Page 110
the desired ratio. For [Zoom], specify the desired ratio using the number keys. 3. Press the [OK] key. • You can change the machine's default [Reduce/Enlarge] setting to always make photocopies in the specified ratio. For details, see page 193 "Copier Features Settings". • Temporary job settings are - Ricoh SP C252SF | Operating Instructions - Page 111
set to A4, B5 JIS, Legal, Letter, Executive, 8 × 13, 81/2 × 13, Folio, or 16K. • The paper for 2-sided copy is fed from Tray 1 or 2, but not from the bypass tray. • The types of paper that can be used for 2-sided copy are thin, plain, middle thick, recycled, color, preprinted and prepunched. There - Ricoh SP C252SF | Operating Instructions - Page 112
4. Copying Originals Original Copy Left to Right Top to Bottom Portrait Left to Right Top to Bottom Landscape CMF251 Combined copy on both sides In this mode, a multiple-page original is combined and printed on both sides of paper. • 1Sd 4Orig->Comb 2on1 2Sd Original Copy Top to Top Top - Ricoh SP C252SF | Operating Instructions - Page 113
Original Copying Single-Sided Originals with 2-Sided and Combined Printing Copy Left to Right, Top to Top 6 5 7 Left to Right, Top to Bottom 8 Portrait 6 5 8 7 Top to Bottom, Top to Top 7 5 6 Top to Bottom, Top to Bottom 8 7 5 Original 8 6 CMF255 Copy Left to Right, Top to - Ricoh SP C252SF | Operating Instructions - Page 114
then press the [OK] key. 4. Press the [Escape] key. The screen will show the selected copy mode. • You can change the machine's default [Duplex/Combine] setting to always make photocopies in combine mode. For details, see page 193 "Copier Features Settings". • Setting combined and 2-sided copying - Ricoh SP C252SF | Operating Instructions - Page 115
Copying 2-Sided Originals with 2-Sided and Combined Printing (Manual 2-Sided Copying) This section explains how to make you try to copy in a different mode, an alarm sounds. The following six types of manual 2-sided copying are available. 2Sd 1Orig->Comb 2on1 1Sd Copies one 2-sided original to one - Ricoh SP C252SF | Operating Instructions - Page 116
their fronts facing down. 7. Press the [B&W Start] key or [Color Start] key again. Use the same mode (color or black-and-white) for both sides. After all pages have been scanned, copying starts. • After you place the originals, press the [B&W Start] key or [Color Start] key within the time specified - Ricoh SP C252SF | Operating Instructions - Page 117
Comb]. 2. Press the [ ] or [ ] key to select [Manual 2 Sided Scan Mode], and then press the [OK] key. 3. Place the original Press the [B&W Start] key or [Color Start] key again. Use the same mode (color or black-and-white) for both sides. • After you place the originals, press the [B&W Start] key or - Ricoh SP C252SF | Operating Instructions - Page 118
the ADF. • To use this function, the paper size used for printing copies must be set to A4 or Letter. A4 Letter Printed paper size Scanned paper size A5 (148×210 mm) Half Letter (140×216 mm) CES165 Copying an ID Card 1. Press the [ID Card Copy] key. DAC508 To make - Ricoh SP C252SF | Operating Instructions - Page 119
glass. Place the original in the center of the A5/Half Letter scan area. DAC601 3. Press the [B&W Start] key or [Color key or [Color Start] key again. Use the same mode (color or black-and-white) for both sides. • After you load the originals, press the default for the same setting is changed. 117 - Ricoh SP C252SF | Operating Instructions - Page 120
This section explains how to specify image density and scan quality for the current job. Adjusting Image Density There 's mode is changed. • When the power is turned off. • When the machine's default for the same setting is changed. Selecting the Document Type According to Original There are three - Ricoh SP C252SF | Operating Instructions - Page 121
Specifying the Scan Settings Text Select this when the original contains only to select the desired document type, and then press the [OK] key. • You can change the machine's default [Original Type] setting to always make copies with a specific document type. For details, see page 193 "Copier - Ricoh SP C252SF | Operating Instructions - Page 122
4. Copying Originals 120 - Ricoh SP C252SF | Operating Instructions - Page 123
5. Scanning Originals Scanner Mode Screen This section provides information about the screen in scanner mode. By default, the display shows the copier screen when the machine is turned on. If the copier or fax screen is shown on the display, press the [Scanner] key on the control panel to switch to - Ricoh SP C252SF | Operating Instructions - Page 124
to create backup files of the Address Book data periodically. • Depending on your network environment, the Scan to FTP and Scan to Folder functions may require a user name and password to be correctly entered in the destination information. In such cases, after registering destinations, check that - Ricoh SP C252SF | Operating Instructions - Page 125
of the recipient's email application. Can contain up to 32 characters. File format of the scanned file when scanning in color. PDF or JPEG can be selected. PDF supports multiple pages in a document, but JPEG does not. File format of the scanned file when scanning in black and white. PDF or TIFF can - Ricoh SP C252SF | Operating Instructions - Page 126
be shown on the screen when selecting a scan destination. Can contain up to 16 characters. Name or IP address of the FTP server. Can contain up to 64 characters. File format of the scanned file when scanning in color. PDF or JPEG can be selected. PDF supports multiple pages in a document, but JPEG - Ricoh SP C252SF | Operating Instructions - Page 127
Optional Optional - Description File format of the scanned file when scanning in black and white. PDF or TIFF can be selected. Both formats support multiple pages in a document. User name for logging in to the FTP server. Can contain up to 32 characters. Password for logging in to the FTP server - Ricoh SP C252SF | Operating Instructions - Page 128
5. Scanning Originals Scan to Folder Settings Item Quick Dial Number Name Setting Optional Required Service Name Required Domain Optional Login User Name Optional Login Password Optional Directory Optional Notification E-mail Address Optional Description Select when setting the - Ricoh SP C252SF | Operating Instructions - Page 129
Optional Optional Optional - Description File format of the scanned file when scanning in color. PDF or JPEG can be selected. PDF supports multiple pages in a document, but JPEG does not. File format of the scanned file when scanning in black and white. PDF or TIFF can be selected. Both formats - Ricoh SP C252SF | Operating Instructions - Page 130
the machine by entering its IP address. 2. Click [Scan Destination]. 3. Click the [E-mail Address], [FTP], or [Folder] tab. 4. Select the entry to modify, and then click [Change]. 5. Modify settings as necessary. 6. Enter the administrator password if required. 7. Click [Apply]. 8. Close the Web - Ricoh SP C252SF | Operating Instructions - Page 131
the original on the exposure glass if you place originals both in the ADF and on the exposure glass. • When using the Scan to E-mail, Scan to FTP or Scan to Folder function, you must first register the destination in the Address Book using Web Image Monitor. For details, see page 122 "Registering - Ricoh SP C252SF | Operating Instructions - Page 132
Book. If necessary, you can change the scan settings using the control panel. For scan settings, see page 136 "Specifying the Scan Settings". 6. Press the [B&W Start] key or the [Color Start] key. DAC519 To scan in black and white, press the [B&W Start] key. To scan in color, press the [Color Start - Ricoh SP C252SF | Operating Instructions - Page 133
scan procedure. For details about [Limitless Scan], see page 198 "Scanner Features Settings". • If [Single/ Multi Page] under scanner settings is set to [Multi-page], you can scan multiple pages to create a single PDF between Quick Dial entries Nos.1 to 10 and Nos. 11 to 20. DAC516 Using the - Ricoh SP C252SF | Operating Instructions - Page 134
page 129 "Scan to E-mail/FTP/Folder". • You can press the [Clear/Stop] scanned files to a USB flash disk. • The original in the ADF takes precedence over the original on the exposure glass if you place originals both in the ADF and on the exposure glass. • This machine does not support - Ricoh SP C252SF | Operating Instructions - Page 135
USB flash disk port. 1 2 DAC031 2. Press the [Scanner] key. Basic Operation DAC507 "Loading..." appears on the display configure advanced scan settings. For details, see page 118 "Specifying the Scan Settings". 4. Press the [B&W Start] key or the [Color Start] key. DAC519 To scan in black and - Ricoh SP C252SF | Operating Instructions - Page 136
after use. • To cancel scanning, press the [Scanner] key, and then press the [Clear/Stop] key. The scan files are discarded. • You can configure the machine to perform black-and-white scanning in halftone or grayscale by changing [B&W Scanning Mode] setting under scanner settings. For details about - Ricoh SP C252SF | Operating Instructions - Page 137
the exposure glass repeatedly in a single scan procedure. For details about [Limitless Scan], see page 198 "Scanner Features Settings". • If the [Single/ Multi Page] setting under scanner settings is set to [Multi-page], you can scan multiple pages to create a single PDF or TIFF file containing all - Ricoh SP C252SF | Operating Instructions - Page 138
become effective again, even if you have changed the settings for the previous job. Specifying the Scanning Size According to the Size of the Original This section explains how to specify the scanning size according to the size of the current original. 1. Press [Reduce/Enlarge] key or [Scn Size - Ricoh SP C252SF | Operating Instructions - Page 139
select the desired density level, and then press the [OK] key. • You can change the machine's default [Density] setting to always scan with a specific density level. For details, see page 198 "Scanner Features Settings". • Temporary job settings are cleared in the following cases: • When no input is - Ricoh SP C252SF | Operating Instructions - Page 140
the desired resolution, and then press the [OK] key. • You can change the machine's default [Resolution] setting to always scan with a specific resolution level. For details, see page 198 "Scanner Features Settings". • Temporary job settings are cleared in the following cases: • When no input is - Ricoh SP C252SF | Operating Instructions - Page 141
, a TWAIN-compliant application must be installed. To use the machine as a TWAIN scanner, first do the following: • Install the TWAIN driver. • Install a TWAIN-compliant application. TWAIN Scanning TWAIN scanning is possible if your computer is running a TWAIN-compatible application. 1. Place the - Ricoh SP C252SF | Operating Instructions - Page 142
in the TWAIN dialog box 1 2 3 4 5 6 7 DAC525 1. Scanner: Select the scanner you want to use. The scanner you select becomes the default scanner. Click [Refresh] to discover all available scanners connected via USB or the network. 2. Original: Select [Reflective] to scan from the exposure glass, or - Ricoh SP C252SF | Operating Instructions - Page 143
set. For details, see the TWAIN Help. 7. Scan task: (when using the exposure glass) Displays up to 10 previously used scan areas. To remove a scan task, select the number of the task, and then click [Remove]. You can select [AutoCrop] to let the scanner automatically detect the size of your original - Ricoh SP C252SF | Operating Instructions - Page 144
5. Scanning Originals 142 - Ricoh SP C252SF | Operating Instructions - Page 145
screen in fax mode. By default, the display shows the copier screen when the machine is turned on. If the copy or scanner screen is shown on the display and time. • The machine's default mode at power on can be specified in the [Function Priority] setting under [Admin. Tools]. For [Function Priority - Ricoh SP C252SF | Operating Instructions - Page 146
6. Sending and Receiving a Fax • The display format for time and date can be specified in [Set Date/Time] under [Admin. Tools]. For setting the date and time, see page 145 "Setting the Date and Time". • If the Alert indicator flashes on the initial fax display, - Ricoh SP C252SF | Operating Instructions - Page 147
] key to select the desired time format, and then press the [OK] key. 10. Enter the current time using the number keys, and then press the [OK] key. User Tools] key to return to the initial screen. • A password for accessing the [Admin. Tools] menu can be specified in [Admin. Tools Lock]. For [Admin - Ricoh SP C252SF | Operating Instructions - Page 148
6. Sending and Receiving a Fax Entering Characters To enter characters, use keys as follows: To enter a digit Press a number key. To delete a character Press the [ ] key. To enter a fax number • To enter a number Use the number keys. • To enter characters other than digits " ": Press the [ ] key. " - Ricoh SP C252SF | Operating Instructions - Page 149
Entering Characters • If the number you entered is too large or too small for the setting, it will not be accepted. If you press the [OK] key, the machine will increase or decrease the number to the minimum or maximum value for the setting. 147 - Ricoh SP C252SF | Operating Instructions - Page 150
or [ ] key. Registering Fax Destinations Using the Control Panel 1. Press the [User Tools] key. DAC509 2. Press the [ ] or [ ] key to select and then press the [OK] key. 3. If you are requested to enter a password, enter the password using the number keys, and then press the [OK] key. 4. Press the [ - Ricoh SP C252SF | Operating Instructions - Page 151
then press the [OK] key. 9. Press the [User Tools] key to return to the initial screen. • 200 "Fax Transmission Features Settings". • To use tone services on a pulse-dialing line, insert " " in the password for accessing the [Address Book] menu can be specified in [Admin. Tools Lock]. For [Admin - Ricoh SP C252SF | Operating Instructions - Page 152
password, enter the password using the number keys, and then press the [OK] key. A password for accessing the [Address Book] menu can be specified in [Admin. Tools Lock]. For details about [Admin then press the [OK] key. 9. Press the [User Tools] key to return to the initial screen. Registering Fax - Ricoh SP C252SF | Operating Instructions - Page 153
] or [Speed Dial Number], and then select the registration number from the list. 5. Register information as necessary. 6. Enter the administrator password if required. 7. Click [Apply]. 8. Close the Web browser. Fax destination settings Item Quick Dial Number / Speed Dial Number Setting Required - Ricoh SP C252SF | Operating Instructions - Page 154
page 233 "Using Web Image Monitor". • To use tone services on a pulse-dialing line, insert " " in the fax the entry you have selected. 6. Enter the administrator password if required. 7. Click [Apply]. 8. Close , you can configure the machine to prompt users twice for the destination, or to display - Ricoh SP C252SF | Operating Instructions - Page 155
the [ ] or [ ] key to select [On] or [Off], and then press the [OK] key. 6. Press the [User Tools] key to return to the initial screen. • A password for accessing the [Admin. Tools] menu can be specified in [Admin. Tools Lock]. For [Admin. Tools Lock], see page 228 "Administrator Settings". 153 - Ricoh SP C252SF | Operating Instructions - Page 156
Transmission and Immediate Transmission. Memory Transmission In this mode, the machine scans several originals into memory and sends them all at once. This preset to two or three times, depending on the [Country] setting under [Admin. Tools], in five-minute intervals. For details, see page 200 "Fax - Ricoh SP C252SF | Operating Instructions - Page 157
[On] or [Next Fax Only]. 4. Press the [User Tools] key to return to the initial screen. Internet to Internet Fax destinations, the machine converts scanned images to TIFF-F format files and send 2 model only. • The Internet Fax function supported by this machine is compliant with ITU-T Recommendation - Ricoh SP C252SF | Operating Instructions - Page 158
Speed Dial function. 4. Press the [B&W Start] key. DAC518 • Depending on the machine's settings, you may be prompted to enter the fax number again if you manually entered the fax number. In this case, re-enter the number within 60 seconds, if the fax numbers do not match, go back to Step - Ricoh SP C252SF | Operating Instructions - Page 159
200 "Fax Transmission Features Settings". • To use tone services on a pulse-dialing line, insert " " in number twice only when you dial the destination manually. Destinations specified using the One Touch buttons, the machine's memory may become full while scanning the originals. In this case, the - Ricoh SP C252SF | Operating Instructions - Page 160
[B&W Start] key. 1. Press the [Clear/Stop] key. DAC517 Canceling a Transmission While the Original Is Being Scanned Use this procedure to cancel scanning or transmitting of the original while it is being scanned. 1. Press the [Clear/Stop] key. DAC517 Canceling a Transmission After the Original Is - Ricoh SP C252SF | Operating Instructions - Page 161
transmission duration is short if an Internet Fax, e-mail transmission, or folder transmission is being executed. • If you cancel sending a fax while Specifying the Fax Destination". Canceling a Transmission After the Original Is Scanned (Before a Transmission Starts) Use this procedure to delete a - Ricoh SP C252SF | Operating Instructions - Page 162
the previous level of the menu tree without deleting the fax job. 4. Press the [User Tools] key to return to the initial screen. • You cannot view files that are the wrong destination, you can configure the machine to prompt users twice for the destination or to display the entered destination prior - Ricoh SP C252SF | Operating Instructions - Page 163
Sending a Fax 2. Press the One Touch button to which the desired Quick Dial entry is registered. For registering the Quick Dial entries, see page 148 "Registering Fax Destinations". Press the [Shift] key if you want to use Quick Dial entries Nos. 11 to 20 before pressing a One Touch button. DAC516 • - Ricoh SP C252SF | Operating Instructions - Page 164
6. Sending and Receiving a Fax 2. Press the [Address Book] key. DAC513 3. Press the [OK] key. If you want to search for a specific entry by its registration number or name, use the following procedure: • Searching by the registration number Press the [Address Book] key again, enter the number using - Ricoh SP C252SF | Operating Instructions - Page 165
One Touch button. • To add a Speed Dial destination, press the [Address Book] key, select a destination, and then press the [OK] key. • To add a manually-specified destination, confirm that [No.key] is pressed, and then enter the destination fax number using the number keys. 3. Press the [OK] key - Ricoh SP C252SF | Operating Instructions - Page 166
6. Sending and Receiving a Fax 1. Press the [Facsimile] key. DAC506 2. Press the [Pause/Redial] key. DAC515 • To cancel sending a fax, press the [Clear/Stop] key. Useful Sending Functions You can check the status of the other party's machine easily before sending a fax by using the On Hook Dial - Ricoh SP C252SF | Operating Instructions - Page 167
Sending a Fax • The On Hook Dial function cannot be used when [Fax Number Confirmation] under administrator settings is enabled. 1. Place the original on the exposure glass or in the ADF. 2. Press the [Facsimile] key. DAC506 3. Press the [On Hook Dial] key. DAC514 "On Hook" appears on the screen. - Ricoh SP C252SF | Operating Instructions - Page 168
to press their fax start button. 6. If you hear a high pitched tone, press the [B&W Start] key. DAC518 7. Press [TX], and then press the [B&W Start] key. 8. Replace the handset. 166 - Ricoh SP C252SF | Operating Instructions - Page 169
the [ ] or [ ] key to select the desired density level, and then press the [OK] key. • You can change the machine's default [Density] setting to always scan with a specific density level. For [Density], see page 200 "Fax Transmission Features Settings". • Temporary job settings are cleared in the - Ricoh SP C252SF | Operating Instructions - Page 170
or [ ] key to select the desired resolution setting, and then press the [OK] key. • You can change the machine's default [Resolution] setting to always scan with a specific resolution level. For [Resolution], see page 200 "Fax Transmission Features Settings". • Temporary job settings are cleared in - Ricoh SP C252SF | Operating Instructions - Page 171
supported by Windows XP/Vista/7/8, and Windows Server 2003/2003 R2/2008/2008 R2/2012. Mac OS X does not support manually. You can send faxes to up to 100 destinations at once. The procedure in this section is an example based on Windows Select the LAN-Fax driver as the printer, and then click [Print]. - Ricoh SP C252SF | Operating Instructions - Page 172
". 6. Click [Send]. • For details, see the LAN-Fax driver Help. • A fax number can contain 0 to 9, "P" ( "Fax Transmission Features Settings". • To use tone services on a pulse-dialing line, insert " " in not to cancel the fax of another user. 1. Double-click the printer icon on the task bar of your - Ricoh SP C252SF | Operating Instructions - Page 173
each application. 1. On the [File] menu, click [Print...]. 2. Select the LAN-Fax driver as the printer, and then click a button such as [Preferences]. LAN-Fax driver properties dialog box appears. 3. Click the [Setup] tab. 4. Configure settings as necessary, and then click [OK]. For details about - Ricoh SP C252SF | Operating Instructions - Page 174
of destinations. • You can configure separate LAN-Fax Address Books for each user account on your computer. • You can import and export the LAN-Fax book 1. On the [Start] menu, click [Devices and Printers]. 2. Right-click the LAN-Fax driver icon, and then click [Printing preferences]. 3. Click the [ - Ricoh SP C252SF | Operating Instructions - Page 175
(LAN-Fax) 3. Select the destination you want to include in the group from [User List:], and then click [Add]. 4. Click [OK] • A group must contain LAN-Fax Address Book, select the destination you want to delete from [User List:], and then click [Delete]. A confirmation message appears. 2. Click - Ricoh SP C252SF | Operating Instructions - Page 176
LAN-Fax Address Book data • The following procedure is based on Windows 7 as an example. If you are using another operating system ] and [Fax]. 4. Click [OK]. For details about the settings, see the LAN-Fax driver Help. • CSV files are exported using Unicode encoding. • LAN-Fax Address Book data can - Ricoh SP C252SF | Operating Instructions - Page 177
Using the Fax Function from a Computer (LAN-Fax) 2. Select the LAN-Fax driver as the printer, and then click [Print]. 3. Click the [Specify Destination] tab, and then click [Edit Cover Sheet]. 4. Configure settings as necessary, and then click [Print]. For details - Ricoh SP C252SF | Operating Instructions - Page 178
machine with an external device Select one of the following modes when an external telephone or telephone answering device is connected: • FAX/TEL Manual mode (manual reception) In this mode, you must answer calls with an external telephone. If a call is a fax call, you must start the fax reception - Ricoh SP C252SF | Operating Instructions - Page 179
the [OK] key. 6. Press the [User Tools] key to return to the initial screen. Receiving a fax in FAX/TEL Manual mode 1. Pick up the handset of the 4. Press the [B&W Start] key. "Receiving..." appears on the display. 5. Replace the handset. Receiving a fax in Fax Only mode When the reception mode is - Ricoh SP C252SF | Operating Instructions - Page 180
then press the [Clear/Stop] key. If you hear a fax calling tone or no sound, receive the fax manually. For details about manually receiving a fax, see page 177 "Receiving a fax in FAX/TEL Manual mode". • If you pick up the handset but the time specified in [RX Mode Auto Switch Time] passes before - Ricoh SP C252SF | Operating Instructions - Page 181
or you can manually check and receive them. • Specify the e-mail address of this machine for receiving Internet Faxes in User Account under POP3 . The machine will download them if there are any. Manual reception When [Automatic POP] is disabled, use the control panel to manually connect to the POP3 - Ricoh SP C252SF | Operating Instructions - Page 182
Settings], and then press the [OK] key. 4. Press the [ ] or [ ] keys to select [Manual POP], and then press the [OK] key. 5. In the confirmation screen, press [Yes]. The machine checks for new e-mails and downloads them if there is any. Receiving a fax using Web Image Monitor 1. Start the Web - Ricoh SP C252SF | Operating Instructions - Page 183
unauthorized users from seeing manual printing. • If the machine is unable to print out a fax due to machine errors such as an empty paper tray or a paper jam, the fax will remain in memory and the Fax Received indicator will flash. The remaining pages will start printing as soon as the problem - Ricoh SP C252SF | Operating Instructions - Page 184
6. Sending and Receiving a Fax Forwarding settings To specify the forwarding conditions for received faxes, configure the machine as follows: 1. Press the [User Tools] key. DAC509 2. Press the [ ] or [ ] key to select [Fax Features], and then press the [OK] key. 3. Press the [ ] or [ ] key to select - Ricoh SP C252SF | Operating Instructions - Page 185
memory. • [Off]: Store the received faxes in memory for later manual printing. To manually print out received faxes stored in memory, see page 184 "Printing deletes them from memory within the specified time. 9. Press the [User Tools] key to return to the initial screen. Specifying the forwarding - Ricoh SP C252SF | Operating Instructions - Page 186
Scan Destination]: Select a scan the machine as follows: 1. Press the [User Tools] key. 2. Press the [ ] faxes in memory for later manual printing. To manually print out received faxes stored time. 9. Press the [User Tools] key to return to errors such as an empty paper tray or a paper jam, the - Ricoh SP C252SF | Operating Instructions - Page 187
fax in the machine's memory that could not be printed out due to machine errors such as an empty paper tray or a paper jam. The printing will start as soon as the problem is resolved. Receiving or Rejecting Faxes from Special Senders You can set the machine to receive (or reject) faxes - Ricoh SP C252SF | Operating Instructions - Page 188
Select the Special Sender number from the list (1 to 30). 5. Enter the Special Sender's fax number (up to 20 characters). 6. Enter the administrator password if required. 7. Click [OK]. 8. Close the Web browser. • A fax number can contain 0 to 9, , and space. Limiting the incoming faxes This section - Ricoh SP C252SF | Operating Instructions - Page 189
other senders. • Other Than Special Sender Select this to reject faxes from the Special Senders and receive faxes from all other senders. 6. Enter the administrator password if required. 7. Click [OK]. 8. Close the Web browser. 187 - Ricoh SP C252SF | Operating Instructions - Page 190
memory to be printed, sent, or forwarded. • Quick Dial Dest. List Prints a list of scan and fax Quick Dial entries. • Fax Speed Dial Dest. List Prints a list of Speed Dial entries sizes of paper into the tray before printing reports. For details about loading paper, see page 71 "Loading Paper". 188 - Ricoh SP C252SF | Operating Instructions - Page 191
initial screen of the Copy, Scan, and Fax settings. DAC520 2. Press the [ ] or [ ] key to select the settings you want to use. If you select [Address Book], [Network Settings], or [Admin. Tools] menu, you might be requested to enter a password. Enter the four-digit password, and then press the [OK - Ricoh SP C252SF | Operating Instructions - Page 192
] key. • To return to the initial screen, press the [Escape] key the same amount of times as the number of selected items, or press the [User Tools] key once. 190 - Ricoh SP C252SF | Operating Instructions - Page 193
Priority], [Notify: Toner Almost Empty] Tray Paper Settings ([User Tools] key setting) [Paper Size: Tray 1], [Paper Size: Tray 2], [Paper Size: Bypass Tray], [Paper Type: Tray 1], [Paper Type: Tray 2], [Paper Type: Bypass Tray], [Tray1 Priority], [Bypass Tray Priority], [Paper Tray Priority] Network - Ricoh SP C252SF | Operating Instructions - Page 194
Auto Reset Timer], [Energy Saver Mode], [Language], [Country], [Reset Settings], [Shortcut to Function], [PCL6 Mode], [Admin. Tools Lock], [IPsec], [Fax Number Confirmation], [Save Scn Data to USB] Printer Features ([User Tools] key setting) [List/Test Print], [System], [PCL Menu], [PS Menu] 192 - Ricoh SP C252SF | Operating Instructions - Page 195
runs out of paper, the machine automatically switches to the other tray to continue printing. If Tray 2 is not installed, only [Tray 1] and [Bypass Tray] appear. Default: [Tray 1] • Tray 1 • Tray 2 • Bypass Tray • A4 • 8 1/2 × 11 Sort Configures the machine to sort the output pages into sets when - Ricoh SP C252SF | Operating Instructions - Page 196
) to increase the color brightness. Default: The default setting is the middle of 5 adjustment levels. Duplex/Combine Specifies combined copying. Select a copy mode according to your original and how you want the printed copies to appear. In [Manual 2 Sided Scan Mode], use the exposure glass to - Ricoh SP C252SF | Operating Instructions - Page 197
• Portrait: L to R • Portrait: T to B • Landscape: L to R • Landscape: T to B • 1 Sided Orig->2 Sided Copy Copies two 1-sided pages on one 2-sided page. • Portrait: T to T • Portrait: T to B • Landscape: T to T • Landscape: T to B • 1Sd 4Orig->Comb 2on1 2Sd Copies four 1-sided pages on two 2-sided - Ricoh SP C252SF | Operating Instructions - Page 198
T to T • Landscape: T to B, T to B • Manual 2 Sided Scan Mode Select this mode to make 2-sided copies using the exposure glass. B&W Copy Scan Settings Specify an image quality for black-and-white printing. The scanning speed using [Fine] is slower than that using [Standard]. Default: [Standard] 196 - Ricoh SP C252SF | Operating Instructions - Page 199
• Standard • Fine Copier Features Settings 197 - Ricoh SP C252SF | Operating Instructions - Page 200
Europe and Asia) [A4] (mainly North America) [8 1/2 × • 8 1/2 × 14, 8 1/2 × 11, 8 1/2 × 5 1/2, 7 1/4 × 10 1/2, A4, B5, A5, Custom Size B&W Scanning Mode Specifies the scanning mode for black-and-white scanning using the control panel. Default: [Halftone] • Halftone The machine creates 1-bit - Ricoh SP C252SF | Operating Instructions - Page 201
all pages or separate single-page files when scanning multiple pages. Note that a scanned file can contain multiple pages only when the file format is PDF or TIFF. If the file format is JPEG, a single-page file is created for each scanned page. Default: [Multi-page] • Multi-page A multi-page file - Ricoh SP C252SF | Operating Instructions - Page 202
Photo Select this when the original contains images such as photographs or shaded drawings. Density Specifies the image density to use for scanning originals. Default: [Normal] • Light • Normal • Dark Pause Time Specifies the length of pause time when a pause is inserted between the digits of a fax - Ricoh SP C252SF | Operating Instructions - Page 203
is in Memory Transmission mode. The number of redial attempts is preset to two or three times, depending on the [Country] setting under [Admin. Tools], in five-minute intervals. Default: [On] • Off • On Print Fax Header Sets the machine to add a header to every fax you send. The header includes the - Ricoh SP C252SF | Operating Instructions - Page 204
receives incoming calls. The machine receives faxes only when you manually receive faxes. • FAX/TAD The machine receives faxes automatically printed on separate sheets without being reduced. Default: [On] (Default may be [Off] depending on the [Country] setting under [Admin. Tools].) • Off • On • - Ricoh SP C252SF | Operating Instructions - Page 205
out unwanted documents, such as junk faxes, and prevents the wasting of fax paper. Default: [Inactive] • Active • Inactive • Auth.RX: Receive received into memory or store them for later manual printing. This setting appears only for the Type 2 model. Default: [On] • On Automatically print out the - Ricoh SP C252SF | Operating Instructions - Page 206
Type 2 model. Default: [Inactive] • Active • Inactive • Manual POP Connects to the POP3 server to receive e-mail messages manually. Press [Yes] a tray that contains paper of the valid size. If Tray 2 is not installed, only [Tray 1] appears. Default: [Auto] • Auto The machine uses Tray 1 and Tray 2 - Ricoh SP C252SF | Operating Instructions - Page 207
the machine to automatically resend parts of the data that are lost during transmission. This function is not available with Internet Fax transmission. Default: [On] • Off • On • ECM Reception Sets the machine to automatically receive parts of the data that are lost during reception. This function - Ricoh SP C252SF | Operating Instructions - Page 208
that to use this function, [ECM Transmission] and [ECM Reception] must also be enabled. This function is not available with Internet Fax. Default: [Active] • Active • Inactive Report Print Settings • Print TX Status Report Sets the machine to print a transmission report automatically after a fax - Ricoh SP C252SF | Operating Instructions - Page 209
machine to print a fax journal automatically for every 50 fax jobs (both sent and received). The fax journal will be printed using the tray set for [Facsimile] under [Paper Tray Priority] in tray paper settings, on A4 or Letter size paper. Default: [Auto Print] • Auto Print • Do not Auto Print 207 - Ricoh SP C252SF | Operating Instructions - Page 210
7. Configuring the Machine Using the Control Panel Address Book Settings Quick Dial Dest. Specifies the fax number and name for Quick Dial entries. You can register up to 20 Quick Dial entries. • No. Specifies the Quick Dial number. • Fax No. Specifies the fax number for Quick Dial entries. The fax - Ricoh SP C252SF | Operating Instructions - Page 211
System Settings System Settings Adjust Sound Volume Specifies the volume of the sounds produced by the machine. Default: [Low] for [Panel Key Sound], and [Middle] for other parameters. • Panel Key Sound Specifies the volume of the beep that sounds when a key is pressed. • - Ricoh SP C252SF | Operating Instructions - Page 212
here, the machine only prints the data it has received. If printing is frequently interrupted by data from other ports, increase the timeout period. Default: [60 sec.] • 15 sec. • 60 sec. • 300 sec. • Locked Print Specifies how many seconds the machine holds a new Locked Print file, when the machine - Ricoh SP C252SF | Operating Instructions - Page 213
setting appears only for the Type 2 model (when the user restriction function is enabled via Web Image Monitor). Default: [30 seconds] • 5 to 60 seconds, in increments of 1 second • Fixed USB Port Specifies whether the same printer/LAN-Fax driver can be used for multiple machines or not under USB - Ricoh SP C252SF | Operating Instructions - Page 214
), [Waste Toner Bottle: Ready] (Needs replacing) • Fusing Unit: Displays the remaining life of the fusing unit. • IntTrans. Belt Displays the remaining life of the Intermediate Transfer Belt. • Transfer Roller: Displays the remaining life of the transfer roller. The level indicator (black squares - Ricoh SP C252SF | Operating Instructions - Page 215
printing black-and-white pages. Also, the amount of color toner consumed during warm-up time for maintenance will also be lowered. Note that the default value for this setting will not be restored by performing [Reset All Settings] under [Admin. Tools] or [Reset Menu Settings] under [Administrator - Ricoh SP C252SF | Operating Instructions - Page 216
7. Configuring the Machine Using the Control Panel Low toner level notification will be made when the number of pages that can be printed with the remaining toner is approximately 100. 214 - Ricoh SP C252SF | Operating Instructions - Page 217
× 11, 5 1/2 × 8 1/2, 7 1/4 × 10 1/2, 8 × 13, 8 1/2 × 13, 8 1/4 × 13, 16K, 4 1/8 × 9 1/2, 3 7/8 × 7 1/2, C5 Env, C6 Env, DL Env, Custom Size • Paper Size: Tray 2 Specifies the paper size for Tray 2. This setting appears only when the optional paper feed unit is installed. Default: 11] (mainly - Ricoh SP C252SF | Operating Instructions - Page 218
a print job specifying the paper tray, the paper settings specified in the printer driver or in the print command are applied regardless of the machine's settings. • Bypass Tray Priority Specifies how print jobs using the bypass tray are handled. Default: [Driver/Command] • Machine Setting(s) The - Ricoh SP C252SF | Operating Instructions - Page 219
the machine automatically switches to the next tray to continue printing. If Tray 2 is not installed, [Tray 2] does not appear. Default for all functions: [Tray 1] • Printer If automatic tray selection is specified for the print job and both tray 1 and tray 2 contain paper that matches the print job - Ricoh SP C252SF | Operating Instructions - Page 220
Printing Lists/Reports Printing the Configuration Page 1. Press the [User Tools] key. DAC509 2. Press the [ ] or [ of these sizes of paper into the tray before printing reports. Configuration Page Prints Quick Dial Dest. List Prints a list of scan and fax Quick Dial entries. Fax Speed Dial Dest. List - Ricoh SP C252SF | Operating Instructions - Page 221
by Name Prints the list with the entries sorted by name. Scanner Dest. List Prints a list of scan destinations. Scanner Journal Prints a scanner journal for the last 100 Scan to E-mail, Scan to FTP, and Scan to Folder transmissions. Maintenance Page Prints the maintenance page. Special Sender List - Ricoh SP C252SF | Operating Instructions - Page 222
The lists will be printed using the tray set for [Printer] under [Paper Tray Priority] in tray paper settings on A4 or Letter size This setting is disabled if the number of pages to print is specified by the printer driver. Default: 1 • 1 to 999 • Sub Paper Size Sets the machine to print onto - Ricoh SP C252SF | Operating Instructions - Page 223
to print blank pages. When cover sheet printing is enabled from the printer driver, cover sheets are inserted even if you select [Off]. Note that this setting has lower priority than the printer driver's blank page setting. Default: [On] • On • Off • B&W Page Detect Sets the machine to print all - Ricoh SP C252SF | Operating Instructions - Page 224
and 99.99 in 0.01 increments. This setting is effective only for fixed-space fonts. Default: 10.00 pitch • Symbol Set Specifies the character set for the default font. The following sets are available: Default: [PC-8] • Roman-8, Roman-9, ISO L1, ISO L2, ISO L5, PC-8, PC-8 D/N, PC-850, PC-852 - Ricoh SP C252SF | Operating Instructions - Page 225
Printer Features Settings Sets the machine to append a CR code to each LF code to print text data clearly. Default: [Off] • On • Off • Resolution Specifies the print resolution in dots per inch. Default: [600 × 600 1bit] • 600 × 600 1bit • 600 × 600 2bit • 600 × 600 4bit PS Menu Specifies conditions - Ricoh SP C252SF | Operating Instructions - Page 226
• 10Mbps Full Duplex • 10Mbps Half Duplex Wi-Fi Configuration • Wi-Fi Select whether to enable or disable Wireless LAN. Default: [Inactive] • Inactive • Active If [Inactive] is set, [Wi-Fi Status], [MAC Address], [Current Connection], [Setup Wizard], and [WPS] are not displayed. • Wi-Fi Status 224 - Ricoh SP C252SF | Operating Instructions - Page 227
the SSID and the wireless signal strength. • Setup Wizard Displays the procedure for manually connecting to a wireless LAN. It leads you used. Use this menu to check the current IP address when DHCP is used. Default: XXX.XXX.XXX.XXX The numbers represented by "X" vary according to your network - Ricoh SP C252SF | Operating Instructions - Page 228
Control Panel • IP Address Method Displays the IP address acquisition method. • IP Not Ready • DHCP • Manual Config. • Default IP IPv6 Configuration • IPv6 Select whether to enable or disable IPv6. Default: [Active] • Active • Inactive • DHCP Sets the machine to receive its IPv6 address from a DHCP - Ricoh SP C252SF | Operating Instructions - Page 229
Network Settings • Stateless Address 3 • Stateless Address 4 • Link-local Address Displays the IPv6 link local address. • Contact your network administrator for information about the network configuration. 227 - Ricoh SP C252SF | Operating Instructions - Page 230
/Year, or Year/Month/Day Year: 2000 to 2099 Month: 1 to 12 Day: 1 to 31 • Set Time Sets the time of the machine's internal clock. Default Time format: (mainly Europe and Asia) [24-hour Format], North America) [12-hour Format] (mainly • Time format: 12-hour Format, 24-hour Format AM/PM - Ricoh SP C252SF | Operating Instructions - Page 231
: [Copier] • Copier • Facsimile • Scanner System Auto Reset Timer Sets the machine to return to the mode specified in [Function Priority]. This setting is also applied to the timeout for copying the next document while ID card copy and manual 2-sided copy is performed. Default: [On] (1 min.) • On - Ricoh SP C252SF | Operating Instructions - Page 232
• On (1 to 240 minutes) • Off Language Specifies the language used on the screen and in reports. The default value for this setting is the language you have specified during the Initial Setup, which is required after turning on the machine for the first time. Country Selects the country in which the - Ricoh SP C252SF | Operating Instructions - Page 233
to switch to the scanner destination selection menu. PCL6 Mode Set this to [Universal] when using the Universal Driver and to [SP C250/C252] when using the normal driver. Default: [SP C250/C252] • Universal • SP C250/C252 Admin. Tools Lock Specifies a four-digit password for accessing the [Address - Ricoh SP C252SF | Operating Instructions - Page 234
require a fax number to be entered twice when specifying a destination manually. When this function is enabled, you cannot use the On Hook Dial function. This function appears only when a password is specified under [Admin. Tools Lock]. Default: [Off] • On • Off Save Scn Data to USB Specify whether - Ricoh SP C252SF | Operating Instructions - Page 235
fax Special Senders • Configuring the user restriction settings • Configuring the network settings • Configuring the IPsec settings • Printing reports • Setting the administrator password and e-mail address • Resetting the machine's configuration to the factory default • Creating backup files of the - Ricoh SP C252SF | Operating Instructions - Page 236
Machine Using Web Image Monitor Displaying Top Page When you access the machine using Web Image Monitor, the top page appears in your browser's window. 1. Launch the Web browser. 2. In the Web browser's address bar, enter "http://(machine's IP address)/" to access the machine. If a DNS or WINS - Ricoh SP C252SF | Operating Instructions - Page 237
's [Refresh] button to refresh the entire browser screen. • If you use an older version of a supported Web browser or the Web browser has JavaScript and cookies disabled, display and operation problems may occur. • If you are using a proxy server, configure the Web browser settings as necessary. For - Ricoh SP C252SF | Operating Instructions - Page 238
messages on the machine's display. Toner Item Black Magenta Yellow Cyan Waste Toner Bottle Intermediate Transfer Unit Fusing Unit Description Shows the amount of black toner remaining. Shows the amount of magenta toner remaining. Shows the amount of yellow toner remaining. Shows the amount of - Ricoh SP C252SF | Operating Instructions - Page 239
cartridge is installed, toner life cannot be reliably indicated. • The information about intermediate transfer unit, fusing unit, and transfer roller appear only for the Type 2 model. • The information about Tray 2 appears only when it is installed. Counter Tab Page Counter Item Printer Scanner - Ricoh SP C252SF | Operating Instructions - Page 240
-and-white pages Shows the following for pages printed using the printer, copier, and fax functions, and lists/reports: • Accumulated value of black toner A4 page coverage (in percent) • Accumulated value of black toner consumption (converted into fully- covered A4 pages) Shows the following for - Ricoh SP C252SF | Operating Instructions - Page 241
function. Shows the following for pages printed in Economy Color Printing mode using the printer function: • Accumulated value of black toner A4 page coverage (in percent) • Accumulated value of black toner consumption (converted into fully- covered A4 pages) Shows the following for pages printed in - Ricoh SP C252SF | Operating Instructions - Page 242
Version Engine FW Version PCL Version PS Version Machine ID Fax Card Total Memory Description Shows the version of firmware installed on the machine. Shows the version of firmware for the machine engine. Shows the version of the PCL interpreter. Shows the version of the PS interpreter. Shows - Ricoh SP C252SF | Operating Instructions - Page 243
Volume Adjustment], [Tray Paper Settings], [Copier], [Fax], [Priority Tray], [Toner Saving], [I/O Paper Settings Tab Tray 1 Item Paper Size Description Select the paper size for Tray 1 from the following: A4, B5 JIS, A5, B6 JIS, A6, 8 1/2 × 14, 8 1/2 × 11, 5 1/2 × 8 1/2, 7 1/4 × 10 1/2, 8 × 13 - Ricoh SP C252SF | Operating Instructions - Page 244
, Preprinted Paper, Prepunched Paper Description Select the paper size for the bypass tray from the following: A4, B5 JIS, A5, B6 JIS, A6, 8 1/2 × 14, 8 1/2 × 11, 5 1/2 × 8 1/2, 7 1/4 × 10 1/2, 8 × 13, 8 1/2 × 13, 8 1/4 × 13, 16K, 4 1/8 × 9 1/2, 3 7/8 × 7 1/2, C5 Env, C6 Env, DL Env, Custom Size - Ricoh SP C252SF | Operating Instructions - Page 245
error occurs when the paper settings specified by the printer driver or the print command do not match the machine's settings. • Driver/Command When executing a print job specifying the paper tray, the paper settings specified in the printer driver or in the print command are applied regardless of - Ricoh SP C252SF | Operating Instructions - Page 246
error occurs when the paper settings specified by the printer driver or the print command do not match the machine's settings. • Driver/Command When executing a print job specifying the paper tray, the paper settings specified in the printer driver or in the print command are applied regardless of - Ricoh SP C252SF | Operating Instructions - Page 247
2 appears only when it is installed. Fax Tab Select Paper Tray Item Select Paper Tray Description Select the tray for printing faxes from the following: [Auto], [Tray 1], or [Tray 2]. If [Auto] is selected, the machine uses Tray 1 and Tray 2 if they contain paper of the same size. In this case - Ricoh SP C252SF | Operating Instructions - Page 248
a destination manually. This setting appears only when the administrator password is set are sent after forwarding faxes or not. Email notification destination depends on how [Forwarding Destination] up to 64 characters. • [Scan Destination]: Select a scan destination as a forwarding destination. - Ricoh SP C252SF | Operating Instructions - Page 249
out unwanted documents, such as junk faxes, and prevents the wasting of fax paper. Special Senders can be programmed in the [Special The information about Tray 2 appears only when it is installed. Priority Tray Tab Priority Tray Item Printer Copier Description Select the tray that the machine - Ricoh SP C252SF | Operating Instructions - Page 250
Saving Description Enable this setting to print using a reduced amount of toner when printing out copies. I/O Timeout Tab I/O Timeout Item Fixed USB Port Locked Print Timeout (seconds) Description Specifies whether the same printer/LAN-Fax driver can be used for multiple machines or not under USB - Ricoh SP C252SF | Operating Instructions - Page 251
Enable this setting to suppress the consumption of color toner when printing black-and-white pages. Also, amount of color toner consumed during warm-up time for maintenance will also be • [Fax Auto Print Setting] • [Fax Immediate TX] • [Address book for Fax] • [Select Scanner Destination] 249 - Ricoh SP C252SF | Operating Instructions - Page 252
Dial and 200 Speed Dial destinations) can be registered. See the scan and fax sections for more information on registering destinations. • For details about registering scan destinations, see page 122 "Registering Scan Destinations". • For details about registering fax destinations using Web Image - Ricoh SP C252SF | Operating Instructions - Page 253
Registering Fax Special Senders Registering Fax Special Senders Fax Special Senders can be registered using Web Image Monitor. Up to 30 Special Senders be registered. For details about registering Special Senders, see page 176 "Receiving a Fax". 251 - Ricoh SP C252SF | Operating Instructions - Page 254
3 printer driver is not possible. Using Web Image Monitor, enable user restriction for all or some of the functions listed below, and then register users who can use those functions. • Copying (both color and black-and-white) • Color copying • Sending faxes • Scan to E-mail/FTP/Folder • Scan to - Ricoh SP C252SF | Operating Instructions - Page 255
[SNMP], [SMTP], [POP3], [Internet Fax], and [Wireless]. • Depending on the settings you change, the machine might and speed of the network connection. IPP Printer Name Shows the name used to identify 's network module (a part of the machine firmware). Ethernet MAC Address Shows the Ethernet MAC - Ricoh SP C252SF | Operating Instructions - Page 256
[IPv6] under network settings. When disabled, [DHCP], [Manual Configuration Address], [Prefix Length], and [Gateway Address] below cannot default gateway's IPv6 address. Can contain up to 39 characters. Network Application Tab Scanner Send Setting Item E-mail Description Select to enable the Scan - Ricoh SP C252SF | Operating Instructions - Page 257
to enable the Scan to FTP feature. Select to enable the Scan to Folder feature. Network Print default is 9100). LPR Select to enable network printing using LPR/LPD (via TCP port 515). mDNS Setting Item mDNS Printer whether to specify domain name servers manually or receive DNS information from the - Ricoh SP C252SF | Operating Instructions - Page 258
the domain server manually or have the machine alert email. Can contain up to 64 characters. Paper Misfeed Select to send an alert e-mail to the specified address if a paper jam occurs. Out of Paper Select to send an alert e-mail to the specified address if paper runs out. Toner - Ricoh SP C252SF | Operating Instructions - Page 259
e-mail to the specified address if a cover is open. SNMP Tab SNMP Item SNMP Description Select whether to enable the machine to use SNMP services. Trap Item Target Trap SNMP Management Host 1 SNMP Management Host 2 Description Select whether to enable the machine to send traps to the management - Ricoh SP C252SF | Operating Instructions - Page 260
number for SMTP (1 to 65535). Authentication Method Select an authentication method from the following: [Anonymous]: The user name and password are not necessary. [SMTP]: The machine supports NTLM and LOGIN authentication. [POP before SMTP]: The POP3 server is used for authentication. When sending - Ricoh SP C252SF | Operating Instructions - Page 261
time zone may cause transmission date and time to be incorrect for email sent by the Scan to E-mail function, even when the machine's clock is set correctly. POP3 Tab POP3 Settings Item POP3 Server User Account User Password Authentication Description Enter the IP address or host name of the POP3 - Ricoh SP C252SF | Operating Instructions - Page 262
mails (2 to 1440 minutes). • [Internet Fax] appears only for the Type 2 model. Wireless Tab Wireless LAN Status Item Description Wireless LAN Status Displays the status of the connection to the wireless LAN. MAC Address Displays the MAC address. Communication Mode Displays the communication - Ricoh SP C252SF | Operating Instructions - Page 263
Description Specifies whether or not to use the wireless LAN. Wireless LAN Settings Item Description SSID Enter the SSID of the access point. The SSID can contain up to 32 characters. When you click [Scan List], a list of available access points is displayed. You can select the SSID from - Ricoh SP C252SF | Operating Instructions - Page 264
following: • WEP key length: [64bit], Format: [Hexadecimal] WEP key max length: 10 characters (0-9, A-F, a-f) • WEP key length: [64bit], Format: [ASCII] WEP key ) • If you are configuring the connection settings manually, check the SSID, authentication method, or encryption key of the access point - Ricoh SP C252SF | Operating Instructions - Page 265
only when an administrator password is specified. IPsec Global Settings Tab Item IPsec Function Default Policy Broadcast and Multicast Bypass enable or disable IPsec. Select whether to allow for the default IPsec policy. Select the services that you do not want to apply IPsec from the following - Ricoh SP C252SF | Operating Instructions - Page 266
IP Policy Settings Item Description No. Specify a number between 1 and 10 for the IPsec policy. The number you specify will determine the used in IPsec communication. Local Address Displays the IP address of this printer. Remote Address Enter the IPv4 or IPv6 address of the device with - Ricoh SP C252SF | Operating Instructions - Page 267
(such as VPN devices). Select the security protocol from the following: • [AH]: Establishes secure communication that supports authentication only. • [ESP]: Establishes secure communication that supports both authentication and data encryption. • [ESP&AH]: Establishes secure communication that - Ricoh SP C252SF | Operating Instructions - Page 268
8. Configuring the Machine Using Web Image Monitor Item Key Perfect Forward Secrecy Description Select whether to enable or disable PFS (Perfect Forward Secrecy). IKE Settings Item IKE Version Encryption Algorithm Authentication Algorithm IKE Life Time IKE Diffie-Hellman Group Pre-Shared Key Key - Ricoh SP C252SF | Operating Instructions - Page 269
entries. Scanner Destination List Prints a list of scan destinations. Scanner Journal Prints a scanner journal for the last 100 Scan to E-mail, Scan to FTP, and Scan to Folder transmissions. Maintenance size paper. Load one of these sizes of paper into the tray before printing reports. 267 - Ricoh SP C252SF | Operating Instructions - Page 270
Password Check this to configure the administrator password. New Password Enter the new administrator password. Can contain up to 16 characters. Confirm New Password Enter the same password settings that are not related to the network to their defaults. Clear Scan Destination Select to clear the - Ricoh SP C252SF | Operating Instructions - Page 271
IPsec Settings] appears only when the administrator password is specified. Backup Setting Tab • When 's settings are returned to the default after repair. Backup Setting Item up Scan Destination Backs up scan destinations to a file. Back up Settings of Available Functions Backs up user - Ricoh SP C252SF | Operating Instructions - Page 272
[Save]. • [Back up IPsec Settings] appears only when the administrator password is specified. Restore Setting Tab • When the machine is returned from the backup files. The machine's settings are returned to the default after repair. Restore Setting Item Description File to Restore Enter the - Ricoh SP C252SF | Operating Instructions - Page 273
Configuring the Administrator Settings Item Day Date Format Set Time Item Time Format Time (AM/PM) hour (0-23) hour (1-12) min. (0-59) Description Enter the current day (1 to 31). Select the date format from [MM/DD/YYYY], [DD/MM/YYYY], or [YYYY/MM/DD]. Description Select 24- or 12-hour time format - Ricoh SP C252SF | Operating Instructions - Page 274
8. Configuring the Machine Using Web Image Monitor PCL6 Mode PCL6 Mode Item PCL6 Mode Description Set this to [Universal] when using the Universal Driver and to [SP C250/ C252] when using the normal driver. 272 - Ricoh SP C252SF | Operating Instructions - Page 275
use of parts other than genuine parts from the manufacturer with your office products. • If you try to print while the message "Replacement Required: Toner Cartridge (XX)" is being displayed, another message "Continue printing?" may appear. If this happens, you can print a few pages by pressing [Yes - Ricoh SP C252SF | Operating Instructions - Page 276
cyan, magenta, or yellow toner runs out, you can print in black and white using just the black toner. Change the color mode setting to Black and White using the machine's driver. • If black toner runs out, you cannot print in black and white or color until the black print cartridge is replaced. 274 - Ricoh SP C252SF | Operating Instructions - Page 277
the order of cyan (C), magenta (M), yellow (Y), and black (K). DAC040 • Do not shake the removed print cartridge. Doing so can cause remaining toner to leak. • Place the old print cartridge on paper or similar material to avoid dirtying your workspace. • The toner color is indicated by the label on - Ricoh SP C252SF | Operating Instructions - Page 278
the Machine 4. Hold the print cartridge and shake it from side to side five or six times. DAC039 Even distribution of toner within the bottle improves print quality. 5. Remove the protective cover from the print cartridge. DAC037 6. Check the toner color and corresponding location, and then - Ricoh SP C252SF | Operating Instructions - Page 279
the box. DAC038 • Make sure to cover the old print cartridge with the protective cover for recycling and environmental purposes. • Comply with the print cartridge recycling program, whereby used print cartridges are collected for processing. For details, ask your sales or service representative. 277 - Ricoh SP C252SF | Operating Instructions - Page 280
on the screen: "Almost Full Waste Toner Bottle" • Waste toner bottles cannot be reused. • For easy replacement, we recommend you purchase and store extra waste toner bottles. • When removing the waste toner bottle, make sure not to tilt it. • Make sure the transfer unit is installed. If the transfer - Ricoh SP C252SF | Operating Instructions - Page 281
Slide both levers on the front cover forward. Replacing the Waste Toner Bottle DAC089 3. Holding the tabs on both ends of the transfer unit, tilt it backwards and lift it up. 2 1 DAC088 4. Holding the handle at the center of the waste toner bottle, carefully pull it partially out without tilting - Ricoh SP C252SF | Operating Instructions - Page 282
9. Maintaining the Machine 5. Pull the waste toner bottle halfway out, hold the bottle firmly, and then pull it straight out. DAC077 DAC078 To prevent the waste toner bottle from coming into contact with the intermediate transfer unit (the position shown by the arrow in the illustration below), do - Ricoh SP C252SF | Operating Instructions - Page 283
the bottle cap. Replacing the Waste Toner Bottle DAC083 DAC082 7. Holding the center of the new waste toner bottle, carefully insert it halfway into the machine body. Leave the bottle cap open. DAC079 To prevent the waste toner bottle from coming into contact with the intermediate transfer unit - Ricoh SP C252SF | Operating Instructions - Page 284
9. Maintaining the Machine DAC080 8. Push in the waste toner bottle until it clicks. Pressing the handle at the center, push the bottle all the way in. DAC075 9. Place the transfer unit on the front cover. Slide the transfer unit along the guide rails into the machine. 282 DAC086 - Ricoh SP C252SF | Operating Instructions - Page 285
10. When it stops, push on the PUSH mark until it clicks. Replacing the Waste Toner Bottle DAC087 11. Using both hands, carefully push up the front cover until it closes. DAC062 • When closing the front cover, push the upper area of the cover firmly. 283 - Ricoh SP C252SF | Operating Instructions - Page 286
only. If the Alert indicator on the control panel lights up and the "Replacement Required: Intermediate Transfer Unit" message appears on the display, contact your sales or service representative. Replacing the Fusing Unit and Transfer Roller • This function is available for the Type 2 model only - Ricoh SP C252SF | Operating Instructions - Page 287
Cautions When Cleaning Cautions When Cleaning Clean the machine periodically to maintain high print quality. Dry wipe the exterior with a soft cloth. If it is not sufficient, wipe with a soft, damp cloth that has been wrung out thoroughly. If you still cannot remove the stain or grime, use a neutral - Ricoh SP C252SF | Operating Instructions - Page 288
9. Maintaining the Machine Cleaning the Toner Density Sensor Clean the toner density sensor when the following message appears on the control panel. that the ADF is closed. DAC063 2. Remove the rearmost print cartridge. DAC040 3. Slide the toner density sensor lever once to the left. 286 DAC093 - Ricoh SP C252SF | Operating Instructions - Page 289
Cleaning the Toner Density Sensor 4. Carefully insert the print cartridge removed in Step 2 vertically. DAC043 5. Using both hands, hold the center of the top cover and close the cover carefully. Be careful not to trap your fingers. DAC064 287 - Ricoh SP C252SF | Operating Instructions - Page 290
the friction pad or paper feed roller is dirty, a multi-feed or misfeed might occur. In this case, clean the friction pad and paper feed from the machine. 3. Pull out Tray 1 carefully with both hands. DAC070 Place the tray on a flat surface. If there is paper in the tray, remove it. 4. Wipe the - Ricoh SP C252SF | Operating Instructions - Page 291
a dry cloth to remove the moisture. DAC068 6. Push the metal plate down until it clicks. DAC050 7. Reload the removed paper into the tray, and then push the tray carefully into the machine until it clicks. DAC069 8. Insert the plug of the power cord into the wall socket securely. Connect all the - Ricoh SP C252SF | Operating Instructions - Page 292
9. Maintaining the Machine • paper jam or multi-sheet feed still occurs after cleaning the friction pad, contact your sales or service representative. • If the optional Tray 2 is installed, clean its friction pad and paper feed roller in the same way as you did for Tray 1. 290 - Ricoh SP C252SF | Operating Instructions - Page 293
(as shown below). DAC091 1. Turn off the power. 2. Unplug the power cord from the wall outlet. Remove all the cables from the machine. 3. Pull out Tray 1 carefully with both hands. DAC070 Place the tray on a flat surface. If there is paper in the - Ricoh SP C252SF | Operating Instructions - Page 294
9. Maintaining the Machine 4. Wipe the inside of the paper tray with a cloth. DAC060 5. Push the metal plate down until it clicks. DAC050 6. Reload the removed paper into the tray, and then push the tray carefully into the machine until it clicks. 292 DAC069 - Ricoh SP C252SF | Operating Instructions - Page 295
Cleaning the Registration Roller and Paper Tray 7. Pull the front cover open lever and then carefully cloth while turning it. 9. Using both hands, carefully push up the front cover until it closes. DAC062 10. Plug in the power cord securely. Connect all the cables that were removed. 11. Turn on the - Ricoh SP C252SF | Operating Instructions - Page 296
the Machine Cleaning the Exposure Glass and ADF Cleaning the Exposure Glass 1. Lift the ADF. Be careful not to hold the input tray when Doing so may damage the tray. 2. Clean the parts indicated by arrows with a soft damp cloth and then wipe the same parts with a dry cloth to remove any - Ricoh SP C252SF | Operating Instructions - Page 297
Misfeed: Tray 2 Misfeed: Dup. Unit Remove Paper ADF Orig. Misfeed Open ADF Cover and Remove paper. Reference title See page 296 "If paper jams inside the fusing unit". See page 298 "If paper jams inside a tray". See page 300 "If paper jams inside the transfer unit". See page 301 "Removing Scanning - Ricoh SP C252SF | Operating Instructions - Page 298
10. Troubleshooting • Jammed paper may be covered in toner. Be careful not to get toner on your hands or clothes. • Toner on prints jams inside the fusing unit If paper jams inside the fusing unit, follow the procedure below to remove it. • Since the temperature around the guide is high, wait for - Ricoh SP C252SF | Operating Instructions - Page 299
Removing Paper Jams DAC605 Pull the paper downward to remove it. Do not pull it upward. DAC074 If you cannot find the jammed paper, check for it by pulling down the guide. DAC073 297 - Ricoh SP C252SF | Operating Instructions - Page 300
. Troubleshooting 3. Pull up the fusing unit levers. DAC071 4. Using both hands, carefully push up the front cover until it closes. DAC062 • When closing the front cover, push the upper area of the cover firmly. After closing the cover, check that the error is cleared. If paper jams inside a tray - Ricoh SP C252SF | Operating Instructions - Page 301
2. Pull out the jammed paper carefully. Removing Paper Jams DAC084 Do not touch the fusing unit. DAC605 If paper has jammed inside the transfer unit, holding both sides of the paper, pull the paper carefully forward and out. DAC092 299 - Ricoh SP C252SF | Operating Instructions - Page 302
10. Troubleshooting 3. Using both hands, carefully push up the front cover until it closes. DAC062 • Do not pull out the paper tray (Tray 1). • If paper is jammed in Tray 2 but is difficult to locate, pull out Tray 2 to remove it. After removing the paper, carefully push Tray 2 all the way back - Ricoh SP C252SF | Operating Instructions - Page 303
Jams 2. Carefully remove any paper that is jammed under the transfer unit. DAC090 If you cannot find the jammed paper, look inside the After closing the cover, check that the error is cleared. Removing Scanning Jams If a paper jam occurs in the ADF, follow the procedure below to remove the jammed paper - Ricoh SP C252SF | Operating Instructions - Page 304
10. Troubleshooting 1. Open the ADF cover. DAC011 2. Gently pull the jammed paper to remove it. Be careful not to pull the original too hard, as it may rip. DAC013 3. Close the ADF cover and the cover of the input tray for ADF. DAC012 4. Lift the ADF, and if there is any original remaining in - Ricoh SP C252SF | Operating Instructions - Page 305
Removing Paper Jams DAC002 5. Close the ADF. 303 - Ricoh SP C252SF | Operating Instructions - Page 306
10. Troubleshooting Common Problems This section explains how to troubleshoot common problems that may occur while operating the machine. Problem The machine does not turn on. The alert indicator lights up continuously or flashes. An error message appears on the machine's screen. Pages are not - Ricoh SP C252SF | Operating Instructions - Page 307
Common Problems Problem Possible cause Solution The volume of the sounds produced by the machine is too loud. ring, speaker, and alarm sounds. For details, see page 209 "System Settings". • If any of these problems persist, turn off the power, pull out the power cord, and contact your sales or - Ricoh SP C252SF | Operating Instructions - Page 308
10. Troubleshooting Paper Feed Problems If the machine is operating but paper will not feed or paper jams frequently, check the condition of the machine and paper. Problem Paper does not feed smoothly. Paper jams frequently. Solution • Use supported types of paper. See page 57 "Supported Paper". - Ricoh SP C252SF | Operating Instructions - Page 309
. See page 57 "Supported Paper". • If there are gaps between the paper and the paper guides, adjust the paper guides to remove the gaps. • Check that both the left and right fusing unit levers have been raised to the plain paper mark. • Load the paper upside down in the paper tray. • If the paper - Ricoh SP C252SF | Operating Instructions - Page 310
10. Troubleshooting Problem Images are not printed in the right position Solution • Adjust the front end paper guide and both side paper guides to match the paper size. See page 71 "Loading Paper". DAC606 Images are printed diagonally to the If there are gaps between the paper and - Ricoh SP C252SF | Operating Instructions - Page 311
is incorrect. Make sure that the paper type setting of the printer driver matches the type of paper loaded. See page 57 "Supported Paper". A non-genuine print cartridge is being used. Refilled or non-genuine print cartridge reduces print quality and may cause malfunctions. Use genuine print - Ricoh SP C252SF | Operating Instructions - Page 312
10. Troubleshooting Checking the printer driver settings Problem Solution The printed image is smudged. PCL 5c/6 On the printer driver's [Paper] tab, select [Bypass Tray] in the "Input Tray:" list. In the "Paper Type:" list, select a proper paper type. PostScript 3 On the printer driver's [ - Ricoh SP C252SF | Operating Instructions - Page 313
are fuzzy, of inconsistent thickness, or do not appear. Solution Change the dithering settings on the printer driver. For details about the dithering settings, see the printer driver Help. If the problem persists, specify the settings of the application in which the image was created to change the - Ricoh SP C252SF | Operating Instructions - Page 314
10. Troubleshooting Printer Problems This section describes printing problems and possible solutions. When You Cannot Print Properly Problem An error occurs. A print job is canceled. Solution If an error occurs when printing, change the computer or printer driver settings. • Check the printer - Ricoh SP C252SF | Operating Instructions - Page 315
Printer Problems Problem Solution A Locked Print file is canceled. • The machine already or print with a lower setting for [Gradation:] in [Print Quality]. For details, see the printer driver Help. There is a considerable delay between the print start command and actual printing. • Processing - Ricoh SP C252SF | Operating Instructions - Page 316
10. Troubleshooting Problem Solution It takes too long to complete the print job. • Photographs and other data intensive pages take a long time to be processed so simply wait when printing such data. • Changing the settings with printer driver may help to speed up printing. See the printer - Ricoh SP C252SF | Operating Instructions - Page 317
Printer Problems Problem The color of the printout is different from the color on the computer's display. Color changes extremely when adjusted with the printer driver. Color documents are printed in black and white. Solution • The colors made using color toner may be different from colors - Ricoh SP C252SF | Operating Instructions - Page 318
] in the [Print Quality] tab (PCL printer driver) or under [Printer Features] (PostScript 3 printer driver), print will be at lower density. For details, see the printer driver Help. • The print cartridge is almost empty. If "Replace Toner: X" ("X" indicates the toner color) appears on the screen - Ricoh SP C252SF | Operating Instructions - Page 319
appears on the control panel, replace the print cartridge: "Replace Toner: X". ("X" indicates the toner color) See page 273 "Replacing the Print Cartridge". • Condensation may have occurred. If rapid change in temperature or humidity occurs, use this printer only after it has acclimatized. Color - Ricoh SP C252SF | Operating Instructions - Page 320
10. Troubleshooting Problem Solution White spots appear. The surrounding registration roller or paper tray can become dirty with paper dust if you use paper other than standard paper. Wipe any paper dust off both the paper tray and registration roller. See page 291 "Cleaning the Registration - Ricoh SP C252SF | Operating Instructions - Page 321
of the printer driver. See the printer driver Help. When Paper Is Not Fed Properly Problem Prints fall behind the machine when they are delivered. Solution Pull up the appropriate stop fence (forward fence for A4/ Letter, rear fence for Legal size prints). See page 19 "Guide to Components - Ricoh SP C252SF | Operating Instructions - Page 322
10. Troubleshooting Problem Solution Prints do not stack properly. • The paper being used may be damp. Use paper that has been stored properly. See page 57 "Supported if the fusing unit levers are properly set. Lower the fusing unit levers. Other Printing Problems Problem The toner has run out - Ricoh SP C252SF | Operating Instructions - Page 323
Clear Copies Problem Solution The the correct scan mode according to the type of original. as the originals. See page 118 "Specifying the Scan Settings". Black spots . Adjust the image density. See page 136 "Specifying the Scan Settings". • Toner on the printed surface is not dry. Do not touch - Ricoh SP C252SF | Operating Instructions - Page 324
10. Troubleshooting Problem When copying from the exposure glass, the print area of [Sort], see page 193 "Copier Features Settings". Adjust the image density. See page 136 "Specifying the Scan Settings". Adjust the tone in [Color Adjustment] in Copier Features. You can adjust the intensity of red, - Ricoh SP C252SF | Operating Instructions - Page 325
Scanner Problems Scanner Problems When You Cannot Browse the Network to Send a Scan File Problem The following machine settings may not be correct: • IP address • Subnet Mask Solution Check the settings. See page 42 "Configuring Network Settings". When Scanning Is Not Done As Expected Problem - Ricoh SP C252SF | Operating Instructions - Page 326
10. Troubleshooting Fax Problems When You Cannot Send or Receive Fax Messages As Wanted Transmission Problem Causes Solutions Cannot send files. The telephone line may be disconnected. Check if the telephone line is properly connected to the machine. For details, see Initial Guide for Fax. - Ricoh SP C252SF | Operating Instructions - Page 327
not work. The entered login user name, login password, or driver encryption key is incorrect. Check your login user name, login password, or driver encryption key, and then enter them correctly. For details, contact your administrator. Reception Problem Causes Solutions Cannot receive files - Ricoh SP C252SF | Operating Instructions - Page 328
Troubleshooting Printing Problem Causes Solutions Print is slanted. The paper is fed at a slant. Load the paper correctly. For details about loading paper, see page 71 "Loading Paper". Misfeeds occur frequently. The number sheets loaded Load paper only as high as the upper in the paper tray - Ricoh SP C252SF | Operating Instructions - Page 329
Scan Settings". Received image is too light. When using moist, rough, or processed paper, areas of print may not be fully reproduced. Use the recommended paper. For details about the recommended paper, see page 57 "Supported include a problem with the contact your service representative. • - Ricoh SP C252SF | Operating Instructions - Page 330
10. Troubleshooting This report it is unable to send an Error notification Email. For details about the Error notification Email, see page 328 "When an error notification e-mail address for forwarding. If there is an additional user-registered e-mail address or administrator e-mail address, the - Ricoh SP C252SF | Operating Instructions - Page 331
306 "Paper Feed Problems". • Check the originals are suitable for scanning. See page telephone company. • If the problem persists, contact your sales or service representative. Dial fails when trying to Check if [PSTN / PBX] under [Admin. Tools] has been specified properly for your connection method - Ricoh SP C252SF | Operating Instructions - Page 332
10. Troubleshooting the problem persists, contact your sales or service tray was open. Close the cover or tray. • There was a paper jam. Remove the jammed paper. See page 295 "Removing Paper Jams". • A print cartridge was empty. Replace the print cartridge. See page 273 "Replacing the Print Cartridge - Ricoh SP C252SF | Operating Instructions - Page 333
3XXX11 Error Code 3XXX12 3XXX13 3XXX14 3XXX33 Fax Problems Solution Connection to the server failed while sending an Internet Fax. • Check if the network cable is properly connected to the machine. • Check if the - Ricoh SP C252SF | Operating Instructions - Page 334
10. Troubleshooting 4XXX21 Error Code 4XXX22 4XXX23 4XXX24 4XXX25 4XXX26 4XXX42 Solution e-mail settings. • The e-mail had an invalid Content-Type, or an unsupported type of file (such as PDF or JPEG) was received. Ask the sender to check the file type. E-mail reception failed while receiving an - Ricoh SP C252SF | Operating Instructions - Page 335
4XXX43 Error Code 4XXX44 4XXX45 4XXX46 Fax Problems Solution A TIFF file could not be received via Internet TIFF file could not be received via Internet Fax properly. • The resolution of the TIFF file was not supported, or the width of the TIFF file was that of A3 or B4 paper. Ask the sender to - Ricoh SP C252SF | Operating Instructions - Page 336
Paper Settings] accordingly. • A cover or tray was open. Close the cover or tray. • There was a paper jam. Remove the jammed paper. See page 306 "Paper Feed Problems". • A print cartridge was empty. Replace the print cartridge. See page 273 "Replacing the Print Cartridge". • The received fax was too - Ricoh SP C252SF | Operating Instructions - Page 337
page 193 "Copier Features Settings". • Select the A4 or Letter size paper for the tray selected for printing copies. See page 215 "Tray Paper Settings". Open Frt. Cvr. then move Env Lvr up/dwn The fusing unit levers are not positioned correctly. The machine can start printing only if the fusing - Ricoh SP C252SF | Operating Instructions - Page 338
10. Troubleshooting Message Cannot Copy This Tray Paper Settings". 2-in-1, 4-in-1, or 2-sided copy could not be performed because the originals were not placed in the ADF. • Use the ADF, even when copying a single sheet. • If you need to use the exposure glass, select [Off] or [Manual 2 Sided Scan - Ricoh SP C252SF | Operating Instructions - Page 339
Redial] key after, for example, the area code. • Check that [PSTN / PBX] in [Admin. Tools] has been specified in accordance with the telephone line in use. See page 228 "Administrator Settings". Exceeded Max.Email Size The scan file exceeds the size limit for files that can be sent through e-mail - Ricoh SP C252SF | Operating Instructions - Page 340
Indep.Sply.Toner: X Internal Misfeed Memory Overflow Memory Overflow Causes Solutions The number of fax jobs in memory (unsent or unprinted faxes) has reached maximum, so new jobs cannot be stored. Wait until pending jobs have been transmitted or printed. A non-supported print cartridge is - Ricoh SP C252SF | Operating Instructions - Page 341
tray. Replace IntTrans. Belt The transfer belt is no longer Contact your sales or service usable, and must be replaced. representative. Replace Required Soon: Toner Cartridge (X) The print cartridge is almost empty. Prepare a new print cartridge. Replace Required Soon: Waste Toner Bottle - Ricoh SP C252SF | Operating Instructions - Page 342
10. Troubleshooting Message Causes Solutions RX Comm. Error A reception error occurred, and the fax could not be received correctly. If possible, contact the sender of the fax and ask them to resend it. Scan (NW) Disconnected A scanned file could not be sent because the Ethernet cable was - Ricoh SP C252SF | Operating Instructions - Page 343
the originals that were successfully scanned into memory. Then, copy again the originals left in the ADF. Setting Error: Waste Toner Bottle The waste toner bottle has been installed incorrectly. Reinstall the waste toner bottle. See page 278 "Replacing the Waste Toner Bottle". TX Comm. Error - Ricoh SP C252SF | Operating Instructions - Page 344
10. Troubleshooting Message Causes Solutions Unsupported USB Hub Please Remove The Scan to USB function failed because a USB device other than a USB flash disk or a USB flash disk with an unsupported file system was used. Use a USB flash disk that is compatible with the Scan Scan to The Scan to - Ricoh SP C252SF | Operating Instructions - Page 345
functions you use are supported in an IPv6 Printer Prints documents using the printer driver. Scan to FTP Delivers files that have been scanned using the control panel to an FTP server. Scan to E-mail Sends files scanned using the control panel via e-mail. Scan to Folder Sends files scanned - Ricoh SP C252SF | Operating Instructions - Page 346
11. Appendix Web Image Monitor Allows you to check the machine's status and configure its settings using a Web browser. Configuration Page Prints a configuration page that shows you the machine's configuration, IP address, and other details. Internet Fax Transmission and reception of Internet Faxes. - Ricoh SP C252SF | Operating Instructions - Page 347
, DNS, or WINS. • IPsec compatible operating systems are Windows XP SP2, Windows Vista/7, Windows Server 2003/2003 R2/2008/2008 R2, Mac OS X 10.6 and later, Red Hat Enterprise Linux WS 4.0, and Solaris 10. However, some setting items are not supported depending on the operating system. Make sure the - Ricoh SP C252SF | Operating Instructions - Page 348
periodically auto updated by applying a validity period (time limit) for its settings. This machine only supports IKEv1 for encryption key exchange. Multiple settings can be configured in the SA. Settings 1-10 You can configure ten separate sets of SA details (such as different shared keys and IPsec - Ricoh SP C252SF | Operating Instructions - Page 349
access Web Image Monitor due to IPsec configuration problems, disable IPsec on the control panel, Settings] appears only if the administrator password has been configured. Specify it IPsec related settings as necessary. 6. Enter the administrator password, and then click [Apply]. 7. Click the [IPsec - Ricoh SP C252SF | Operating Instructions - Page 350
Name", and then click [Next]. 6. Clear the "Activate the default response rule (earlier versions of Windows only)." check box, and then click [Next]. 7. Select in [IKE Life Time], and then click [Methods...]. 10. Confirm that the Encryption Algorithm ("Encryption"), Hash Algorithm ("Integrity - Ricoh SP C252SF | Operating Instructions - Page 351
Transmission Using IPsec 19. In [Description:], enter a name or a detailed explanation of the IP filter, and then click [Next]. You may click [Next] and proceed to the next step without entering any information in this field. 20. Select "My IP Address" in "Source address", and then click [Next]. 21. - Ricoh SP C252SF | Operating Instructions - Page 352
Click [Finish]. If you are using IPv6 under Windows Vista or a newer version of Windows, you must repeat this procedure from Step 12 User Tools] key to return to the initial screen. • A password for accessing the [Admin. Tools] menu can be specified in [Admin. Tools Lock]. For details about [Admin - Ricoh SP C252SF | Operating Instructions - Page 353
supplied with this machine. If this cartridge is not initially used, the following problems may occur: • "Replace Required Soon:" "Toner Cartridge (X)" will be displayed before the toner runs out. • "Replace Toner: X" will be displayed when the toner runs out, but instead the printed image suddenly - Ricoh SP C252SF | Operating Instructions - Page 354
the machine up or down stairs. • If Tray 2 is installed, remove it from the machine, and move them separately. • Do not remove the print cartridge when moving the machine. • Be sure to hold the machine level while carrying it. To prevent toner from spilling, move the machine carefully. 1. Be - Ricoh SP C252SF | Operating Instructions - Page 355
Moving and Transporting the Machine Where to Inquire Contact your sales or service representative for further information about the topics included in this manual or to inquire about other topics not included in this manual. 353 - Ricoh SP C252SF | Operating Instructions - Page 356
, and we recommend that you use only the expendable supplies available at an authorized dealer. Print Cartridge Black Print cartridge Cyan Average printable number of pages per cartridge *1 Type1: (mainly Europe and Asia) • 2,000 pages (mainly North America) • 2,300 pages Type2: (mainly Europe - Ricoh SP C252SF | Operating Instructions - Page 357
ISO/IEC 19798 and the image density set as the factory default. ISO/IEC 19798 is an international standard on measurement of printable pages, set by the International Organization for Standardization. • If print cartridges are not changed when necessary, printing will become impossible. For easy - Ricoh SP C252SF | Operating Instructions - Page 358
a cleaning malfunction, you may need to replace a print cartridge even if it is not empty. Waste Toner Bottle Name Waste Toner Bottle SP C220 Average printable number of pages*1 25,000 pages *1 A4/Letter 5% test chart, 3 pages per job, printing in 50% black and white/color. • The actual number - Ricoh SP C252SF | Operating Instructions - Page 359
for scanning using the exposure glass A4, Letter (81/2 × 11 inches) Maximum paper size for scanning using mm (3.54 to 8.5 inches) in width, 148 to 356 mm (5.83 to 14.0 inches) in length • Duplex supported paper sizes A4, B5 JIS, Legal (81/2 × 14 inches), Letter (81/2 × 11 inches), Executive (71/4 - Ricoh SP C252SF | Operating Instructions - Page 360
Label Paper Envelope Paper output capacity (80 g/m2, 20 lb) 150 sheets Paper input capacity (80 g/m2, 20 lb) • Tray 1 250 sheets • Tray 2 (option) 500 sheets • Bypass tray One sheet ADF capacity (80 g/m2, 20 lb) 35 sheets Memory 256 MB Power requirements • (mainly Europe and Asia - Ricoh SP C252SF | Operating Instructions - Page 361
× Height) 420 × 493 × 460 mm (16.6 × 19.5 ×18.2 inches) or less Weight (machine body with consumables) 29 kg (64 lb.) or less Printer Function Specifications Printing speed Black and white: 20 pages per minute (A4), 21 pages per minute (Letter) Color: 20 pages per minute (A4), 21 pages per minute - Ricoh SP C252SF | Operating Instructions - Page 362
× 600 dpi Printing: 600 × 600 dpi • ADF Scanning: 300 × 600 dpi Printing: 600 × 600 dpi Gradation Scanning: 256 levels Printing: Four-value First copy speed (A4, at 23 °C, 71.6 °F) 20 seconds or less Multiple copy speed (except for Europe) • Black and white 20 pages per minute Duplex - Ricoh SP C252SF | Operating Instructions - Page 363
of the Machine Scanner Function Specifications Maximum scanning area (horizontal × vertical) • Exposure glass 216 × 297 mm (8.5 × 11.7 inches) • ADF 216 × 356 mm (8.5 ×14 inches) Maximum resolution when scanning from the control panel (Scan to E-mail, Scan to FTP, Scan to Folder, Scan to USB - Ricoh SP C252SF | Operating Instructions - Page 364
from the control panel Ethernet (10BASE-T, 100BASE-TX) , USB2.0 (Scan to USB) • Scanning from a computer Ethernet (10BASE-T, 100BASE-TX), USB 2.0 Sendable file formats TIFF, JPEG, PDF Address book Maximum 100 items Number of redials: 1 Fax Function Specifications Fax transmission and reception - Ricoh SP C252SF | Operating Instructions - Page 365
(reception): TIFF-S/TIFF-F (MH/MR/MMR encoding) Authentication method SMTP-AUTH, POP before SMTP, A-POP Original size A4 (Length is up to 356 mm) Scan line density 8 dots per mm × 3.85 line per mm (200 × 100 dpi) 8 dots per mm × 7.7 line per mm (200 × 200 dpi) Destination machine specifications - Ricoh SP C252SF | Operating Instructions - Page 366
11. Appendix • Format MIME, Base64 • Content-Type Image/tiff Multipart/mixed (text/plain, Image/tiff (attached file forms)) • Data format • Profile TIFF-S • Encoding MH • Original size A4 • Resolution (dpi) 200 × 100, 200 × 200 364 - Ricoh SP C252SF | Operating Instructions - Page 367
Specifications of Options This section lists the specifications of the various options. Paper Feed Unit TK1010 Paper capacity 500 sheets Paper size A4, Letter (81/2 × 11 inches) Dimensions (Width × Depth × Height) 400 × 450 × 127 mm (15.8 × 17.8 × 5 inches) Paper weight - Ricoh SP C252SF | Operating Instructions - Page 368
the following conditions: The above copyright notice and this permission notice shall be included in all copies or substantial portions of the Software. THE SOFTWARE IS PROVIDED "AS IS", WITHOUT WARRANTY OF ANY KIND, EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO THE WARRANTIES OF MERCHANTABILITY - Ricoh SP C252SF | Operating Instructions - Page 369
its contributors may be used to endorse or promote products derived from this Software without specific prior written permission. THE SOFTWARE IS PROVIDED "AS IS", WITHOUT WARRANTY OF ANY KIND, EXPRESS OR IMPLIED DAMAGES (INCLUDING, BUT NOT LIMITED TO, PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES; 367 - Ricoh SP C252SF | Operating Instructions - Page 370
ANY THEORY OF LIABILITY, WHETHER IN CONTRACT, STRICT LIABILITY, OR TORT (INCLUDING NEGLIGENCE OR OTHERWISE) ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE, EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE. 368 - Ricoh SP C252SF | Operating Instructions - Page 371
affiliates. LINUX is the registered trademark of Linus Torvalds in the U.S. and other countries. Microsoft, Windows, Windows Server, Windows Vista is a registered trademark or trademark of Adobe Systems Incorporated in the United States and/or other countries. Red Hat is a registered trademark of - Ricoh SP C252SF | Operating Instructions - Page 372
11. Appendix Microsoft® Windows® 8 Microsoft® Windows® 8 Pro Microsoft® Windows® 8 Enterprise • The product names of Windows Server 2003 are as follows: Microsoft® Windows Server® 2003 Standard Edition Microsoft® Windows Server® 2003 Enterprise Edition Microsoft® Windows Server® 2003 Web Edition - Ricoh SP C252SF | Operating Instructions - Page 373
Administrator password 10, 268 Administrator settings 228, 268 Attaching Paper Feed Unit TK1010 Default settings 268 Density 137 DHCP 42, 44 Differences in functions between different models 10 334 expat 366 Exposure glass 82, 294 Extending tray 1 73 Exterior 19 F Facsimile key 35 Fax - Ricoh SP C252SF | Operating Instructions - Page 374
manual mode 177 Forwarding 181, 182 Function priority 35 Fusing Unit 284 G General status 253 I I/O timeout 248 ID Card copy 116 IKE settings 263 Image density 118, 167 Immediate transmission 154 Important safety instructions 13, 16 Initial setup 267 Manual 2-sided copying 113 Manual IP - Ricoh SP C252SF | Operating Instructions - Page 375
351 Toner saving 248 Top page 234 Trademarks 369 Transfer Rollor 284 Transmission mode 154 Trap 257 Tray 1 71 Tray 1 priority 243 Tray 2 71, 242 Tray paper settings 209, 215, 241 Troubleshooting........ 97, 304, 306, 309, 312, 321, 323, 324, 334 TWAIN 139 TWAIN scanning 139 Type name 10 - Ricoh SP C252SF | Operating Instructions - Page 376
U User code 54 User restriction 11 W Waste toner bottle 278 Web Image Monitor 233 Where to put the machine 27 WIA 141 Wireless LAN settings 260 Wireless LAN setup 47 Wireless settings 260 WPA Supplicant 367 374 - Ricoh SP C252SF | Operating Instructions - Page 377
MEMO 375 - Ricoh SP C252SF | Operating Instructions - Page 378
MEMO 376 EN GB EN US M204-8611 - Ricoh SP C252SF | Operating Instructions - Page 379
- Ricoh SP C252SF | Operating Instructions - Page 380
EN GB EN US M204-8611 © 2013
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 |
Operating Instructions
For safe and correct use, be sure to read "Safety Information" before using the machine.