HP ProBook 4540s HP ProtectTools Getting Started - Page 83

General tasks, Using Privacy Manager in Microsoft Outlook, Signing and sending an email message

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General tasks You can use Privacy Manager with the following Microsoft products: ● Microsoft Outlook ● Microsoft Office Using Privacy Manager in Microsoft Outlook When Privacy Manager is installed, a Privacy button is displayed on the Microsoft Outlook toolbar, and a Send Securely button is displayed on the toolbar of each Microsoft Outlook email message. When you click the down arrow next to Privacy or Send Securely, you can choose from the following options: ● Sign and send message (Send Securely button only)-This option adds a digital signature to the email and sends it after you authenticate using your chosen security login method. ● Seal for Trusted Contacts and send message (Send Securely button only)-This option adds a digital signature, encrypts the email, and sends it after you authenticate using your chosen security login method. ● Invite contacts-This option allows you to send a Trusted Contact invitation. See Adding a Trusted Contact on page 70 for more information. ● Invite Outlook contacts-This option allows you to send a Trusted Contact invitation to all the contacts in your Microsoft Outlook address book. See Adding Trusted Contacts using Microsoft Outlook contacts on page 71 for more information. ● Open the Privacy Manager software-Certificates, Trusted Contacts, and Settings options allow you to open the Privacy Manager software to add, view, or change current settings. See Managing Privacy Manager Certificates on page 66, Managing Trusted Contacts on page 70, or Configuring Privacy Manager for Microsoft Outlook on page 73 for more information. Configuring Privacy Manager for Microsoft Outlook 1. Open Privacy Manager, click Settings, and then click the Email tab. - or - On the main Microsoft Outlook toolbar, click the down arrow next to Send Securely (Privacy in Outlook 2003), and then click Settings. - or - On the toolbar of a Microsoft email message, click the down arrow next to Send Securely, and then click Settings. 2. Select the actions you want to perform when you send a secure email, and then click OK. Signing and sending an email message 1. In Microsoft Outlook, click New or Reply. 2. Type your email message. General tasks 73

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General tasks
You can use Privacy Manager with the following Microsoft products:
●
Microsoft Outlook
●
Microsoft Office
Using Privacy Manager in Microsoft Outlook
When Privacy Manager is installed, a Privacy button is displayed on the Microsoft Outlook toolbar,
and a Send Securely button is displayed on the toolbar of each Microsoft Outlook email message.
When you click the down arrow next to
Privacy
or
Send Securely
, you can choose from the following
options:
●
Sign and send message
(Send Securely button only)—This option adds a digital signature to
the email and sends it after you authenticate using your chosen security login method.
●
Seal for Trusted Contacts and send message
(Send Securely button only)—This option adds
a digital signature, encrypts the email, and sends it after you authenticate using your chosen
security login method.
●
Invite contacts
—This option allows you to send a Trusted Contact invitation. See
Adding a
Trusted Contact
on page
70
for more information.
●
Invite Outlook contacts
—This option allows you to send a Trusted Contact invitation to all the
contacts in your Microsoft Outlook address book. See
Adding Trusted Contacts using Microsoft
Outlook contacts
on page
71
for more information.
●
Open the Privacy Manager software
—Certificates, Trusted Contacts, and Settings options
allow you to open the Privacy Manager software to add, view, or change current settings. See
Managing Privacy Manager Certificates
on page
66
,
Managing Trusted Contacts
on page
70
, or
Configuring Privacy Manager for Microsoft Outlook
on page
73
for more information.
Configuring Privacy Manager for Microsoft Outlook
1.
Open Privacy Manager, click
Settings
, and then click the
Email
tab.
– or –
On the main Microsoft Outlook toolbar, click the down arrow next to
Send Securely
(
Privacy
in
Outlook 2003), and then click
Settings
.
– or –
On the toolbar of a Microsoft email message, click the down arrow next to
Send Securely
, and
then click
Settings
.
2.
Select the actions you want to perform when you send a secure email, and then click
OK
.
Signing and sending an email message
1.
In Microsoft Outlook, click
New
or
Reply
.
2.
Type your email message.
General tasks
73