HP ProBook 4540s HP ProtectTools Getting Started - Page 84

Sealing and sending an email message, Viewing a sealed email message

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3. Click the down arrow next to Send Securely (Privacy in Outlook 2003), and then click Sign and Send. 4. Authenticate using your chosen security login method. Sealing and sending an email message Sealed email messages that are digitally signed and sealed (encrypted) can only be viewed by people you choose from your Trusted Contacts list. To seal and send an email message to a Trusted Contact: 1. In Microsoft Outlook, click New or Reply. 2. Type your email message. 3. Click the down arrow next to Send Securely (Privacy in Outlook 2003), and then click Seal for Trusted Contacts and Send. 4. Authenticate using your chosen security login method. Viewing a sealed email message When you open a sealed email message, the security label is displayed in the heading of the email. The security label provides the following information: ● Which credentials were used to verify the identity of the person who signed the email ● The product that was used to verify the credentials of the person who signed the email Using Privacy Manager in a Microsoft Office document After you install your Privacy Manager Certificate, a Sign and Encrypt button is displayed on the right side of the toolbar of all Microsoft Word, Microsoft Excel, and Microsoft PowerPoint documents. When you click the down arrow next to Sign and Encrypt, you can choose from the following options: ● Sign Document-This option adds your digital signature to the document. ● Add Signature Line Before Signing (Microsoft Word and Microsoft Excel only)-By default, a signature line is added when a Microsoft Word or Microsoft Excel document is signed or encrypted. To turn this option off, click Add Signature Line to remove the check mark. ● Encrypt Document-This option adds your digital signature and encrypts the document. ● Remove Encryption-This option removes encryption from the document. ● Open the Privacy Manager software-Certificates, Trusted Contacts, and Settings options allow you to open the Privacy Manager software to add, view, or change current settings. See Managing Privacy Manager Certificates on page 66, Managing Trusted Contacts on page 70, or Configuring Privacy Manager for Microsoft Office on page 75 for more information. 74 Chapter 7 Privacy Manager for HP ProtectTools (select models only)

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3.
Click the down arrow next to
Send Securely
(
Privacy
in Outlook 2003), and then click
Sign and
Send
.
4.
Authenticate using your chosen security login method.
Sealing and sending an email message
Sealed email messages that are digitally signed and sealed (encrypted) can only be viewed by
people you choose from your Trusted Contacts list.
To seal and send an email message to a Trusted Contact:
1.
In Microsoft Outlook, click
New
or
Reply
.
2.
Type your email message.
3.
Click the down arrow next to
Send Securely
(
Privacy
in Outlook 2003), and then click
Seal for
Trusted Contacts and Send
.
4.
Authenticate using your chosen security login method.
Viewing a sealed email message
When you open a sealed email message, the security label is displayed in the heading of the email.
The security label provides the following information:
●
Which credentials were used to verify the identity of the person who signed the email
●
The product that was used to verify the credentials of the person who signed the email
Using Privacy Manager in a Microsoft Office document
After you install your Privacy Manager Certificate, a Sign and Encrypt button is displayed on the right
side of the toolbar of all Microsoft Word, Microsoft Excel, and Microsoft PowerPoint documents. When
you click the down arrow next to
Sign and Encrypt
, you can choose from the following options:
●
Sign Document
—This option adds your digital signature to the document.
●
Add Signature Line Before Signing
(Microsoft Word and Microsoft Excel only)—By default, a
signature line is added when a Microsoft Word or Microsoft Excel document is signed or
encrypted. To turn this option off, click
Add Signature Line
to remove the check mark.
●
Encrypt Document
—This option adds your digital signature and encrypts the document.
●
Remove Encryption
—This option removes encryption from the document.
●
Open the Privacy Manager software
—Certificates, Trusted Contacts, and Settings options
allow you to open the Privacy Manager software to add, view, or change current settings. See
Managing Privacy Manager Certificates
on page
66
,
Managing Trusted Contacts
on page
70
, or
Configuring Privacy Manager for Microsoft Office
on page
75
for more information.
74
Chapter 7
Privacy Manager for HP ProtectTools (select models only)