HP ProBook 4540s HP ProtectTools Getting Started - Page 87

Removing encryption from a Microsoft Office document, Sending an encrypted Microsoft Office document

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3. Click the name of a Trusted Contact who will be able to open the document and view its contents. NOTE: To select multiple Trusted Contact names, hold down the ctrl key, and then click the individual names. 4. Click OK. If you later decide to edit the document, follow the steps in Removing encryption from a Microsoft Office document on page 77. When the encryption is removed, you can edit the document. Follow the steps in this section to encrypt the document again. Removing encryption from a Microsoft Office document When you remove encryption from a Microsoft Office document, you and your Trusted Contacts are no longer required to authenticate to open and view the contents of the document. To remove encryption from a Microsoft Office document: 1. Open an encrypted Microsoft Word, Microsoft Excel, or Microsoft PowerPoint document. 2. Authenticate using your chosen security login method. 3. Click the Home tab, click the down arrow next to Sign and Encrypt, and then click Remove Encryption. Sending an encrypted Microsoft Office document You may attach an encrypted Microsoft Office document to an email message without signing or encrypting the email itself. To do this, create and send an email with a signed or encrypted document, just as you would for a regular email with an attachment. However, for optimum security, it is recommended that you encrypt the email when attaching a signed or encrypted Microsoft Office document. To send a sealed email with an attached signed and/or encrypted Microsoft Office document, follow these steps: 1. In Microsoft Outlook, click New or Reply. 2. Type your email message. 3. Attach the Microsoft Office document. 4. See Sealing and sending an email message on page 74 for further instructions. Viewing a signed Microsoft Office document NOTE: You do not need to have a Privacy Manager Certificate in order to view a signed Microsoft Office document. When a signed Microsoft Office document is opened, a Digital Signatures icon is displayed in the status bar at the bottom of the document window. 1. Click the Digital Signatures icon to toggle display of the Signatures dialog box, which displays the name of all users who signed the document and the date each user signed it. 2. To view additional details about each signature, right-click a name in the Signatures dialog box, and then select Signature Details. General tasks 77

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3.
Click the name of a Trusted Contact who will be able to open the document and view its
contents.
NOTE:
To select multiple Trusted Contact names, hold down the
ctrl
key, and then click the
individual names.
4.
Click
OK
.
If you later decide to edit the document, follow the steps in
Removing encryption from a Microsoft
Office document
on page
77
. When the encryption is removed, you can edit the document. Follow
the steps in this section to encrypt the document again.
Removing encryption from a Microsoft Office document
When you remove encryption from a Microsoft Office document, you and your Trusted Contacts are
no longer required to authenticate to open and view the contents of the document.
To remove encryption from a Microsoft Office document:
1.
Open an encrypted Microsoft Word, Microsoft Excel, or Microsoft PowerPoint document.
2.
Authenticate using your chosen security login method.
3.
Click the
Home
tab, click the down arrow next to
Sign and Encrypt
, and then click
Remove
Encryption
.
Sending an encrypted Microsoft Office document
You may attach an encrypted Microsoft Office document to an email message without signing or
encrypting the email itself. To do this, create and send an email with a signed or encrypted document,
just as you would for a regular email with an attachment.
However, for optimum security, it is recommended that you encrypt the email when attaching a
signed or encrypted Microsoft Office document.
To send a sealed email with an attached signed and/or encrypted Microsoft Office document, follow
these steps:
1.
In Microsoft Outlook, click
New
or
Reply
.
2.
Type your email message.
3.
Attach the Microsoft Office document.
4.
See
Sealing and sending an email message
on page
74
for further instructions.
Viewing a signed Microsoft Office document
NOTE:
You do not need to have a Privacy Manager Certificate in order to view a signed Microsoft
Office document.
When a signed Microsoft Office document is opened, a Digital Signatures icon is displayed in the
status bar at the bottom of the document window.
1.
Click the
Digital Signatures
icon to toggle display of the Signatures dialog box, which displays
the name of all users who signed the document and the date each user signed it.
2.
To view additional details about each signature, right-click a name in the Signatures dialog box,
and then select
Signature Details
.
General tasks
77