Konica Minolta bizhub 25e bizhub 25e Message Board Guide
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- Konica Minolta bizhub 25e | bizhub 25e Message Board Guide - Page 1
Plain-paper digital Fax/Copier/Printer/Scanner Message Board Guide - Konica Minolta bizhub 25e | bizhub 25e Message Board Guide - Page 2
Chapter 1 Overview of Message Board 1 Chapter 2 User information settings 2 Chapter 3 Machine settings 3 4 Chapter 4 Machine management settings Chapter 5 Machine information 5 Chapter 6 Troubleshooting 6 - Konica Minolta bizhub 25e | bizhub 25e Message Board Guide - Page 3
user information 2-8 Registering addresses...2-9 "Address Book" screen 2-9 Registering destinations 2-11 Changing destinations 2-17 Deleting destinations 2-18 Exporting destination 2-19 Grouping multiple destinations 2-20 Registering shortcuts 2-25 Registering folder shortcuts 2-25 - Konica Minolta bizhub 25e | bizhub 25e Message Board Guide - Page 4
12 Checking the usage status 4-13 Printing the usage status 4-13 Downloading the usage status 4-14 Resetting the counters 4-14 Setting user policies 4-15 Registering new user policies 4-15 Selecting users...4-18 Changing a user policy 4-19 Deleting a user policy 4-19 Setting security...4-20 - Konica Minolta bizhub 25e | bizhub 25e Message Board Guide - Page 5
history 5-6 Downloading the communication history 5-6 Print job history...5-7 Machine status...5-8 Setting the machine status 5-8 Exporting machine settings 5-10 Importing machine settings 5-11 Chapter 6 Troubleshooting Troubleshooting...6-2 To solve website's security certificate error 6-3 iv - Konica Minolta bizhub 25e | bizhub 25e Message Board Guide - Page 6
instructions carefully. Describes important conditions or restrictions you should carefully observe to avoid problems manual uses the screens of the bizhub 25e standard model, unless otherwise stated. The screens you see may differ, depending on the options installed. How to read this manual - Konica Minolta bizhub 25e | bizhub 25e Message Board Guide - Page 7
This page intentionally left blank. vi How to read this manual - Konica Minolta bizhub 25e | bizhub 25e Message Board Guide - Page 8
Chapter 1 Overview of Message Board Introduction to Message Board 1-2 Logging in / Logging out 1-4 Connecting to Message Board 1-4 Logging in...1-4 Logging out...1-9 About the display...1-10 Footer Names and Functions 1-10 Checking the display on the control panel 1-11 Message Board menu list - Konica Minolta bizhub 25e | bizhub 25e Message Board Guide - Page 9
Explorer as an example for the procedures. Check the status of your machine Through your web browser, you can access to your machine and check its status. Some examples: • Status of the printer • Printed pages and scanned pages on your machine • Message on the display • Communication history - Konica Minolta bizhub 25e | bizhub 25e Message Board Guide - Page 10
and change the machine set-up Access your machine without walking to it, and check or change settings. All the set-up menus are available not only from the control panel but from Message Board (page 1-12). 1 Register destinations easily When you register new addresses, it may be troublesome to enter - Konica Minolta bizhub 25e | bizhub 25e Message Board Guide - Page 11
Administrator can enter from "Administrator screen" to Message Board. Authenticated users can enter from "User screen" to Message Board. Users who are not authenticated can enter from "User screen" as "Guest" to Message Board. „„ User login User login screen differs according to the machine policy - Konica Minolta bizhub 25e | bizhub 25e Message Board Guide - Page 12
may not be displayed. In such case, follow the following steps. 1 Connect to Message Board (page 1-4). 2 Click [User Login]. 3 Enter the "User ID" and "Password", and click [Login]. If you select "Remember the User ID", the account ID you enter is stored on your computer. The next time you access - Konica Minolta bizhub 25e | bizhub 25e Message Board Guide - Page 13
supports SSL (Secure Socket Layer) security for data communication. SSL communication encrypts the data communicated between the computers and Message Board to prevent the theft and modification of data by outside parties. When you perform an SSL login, the [SSL] icon is displayed on the header - Konica Minolta bizhub 25e | bizhub 25e Message Board Guide - Page 14
„„ Guest login 1 Connect to Message Board (page 1-4). 2 Click [User Login]. 1 3 Click [Guest User Login]. Overview of Message Board „„ Administrator screen login 1 Connect to Message Board (page 1-4). 2 Click [Admin Login]. If an administrator password is not set, this concludes the procedure. - Konica Minolta bizhub 25e | bizhub 25e Message Board Guide - Page 15
and modification of data by outside parties. When you perform an SSL login, the [SSL] icon is displayed on the header of Message Board screen. 1 Connect to Message Board (page 1-4). 2 Click [Admin Login]. If an administrator password is not set, this concludes the procedure. 3 Click [SSL (https - Konica Minolta bizhub 25e | bizhub 25e Message Board Guide - Page 16
Logging out Log out when you close Message Board screen or switch users. 1 Click [Logout]. 1 Overview of Message Board NOTE Make sure to log out for security purposes. If you do not access Message Board for 30 minutes, you are automatically logged out. Logging in / Logging out 1-9 - Konica Minolta bizhub 25e | bizhub 25e Message Board Guide - Page 17
1 Screen refresh time and (manual refresh) button 2 Auto distribution settings switch Description When you click the (manual refresh) button, the screen is switch) button to enable/ disable the auto distribution settings. NOTE If the "Auto Distribution" is disabled in the user policy settings, the - Konica Minolta bizhub 25e | bizhub 25e Message Board Guide - Page 18
of Message Board 2 Check the display on the control panel. NOTE In following situations, the display will not be updated. • When someone is operating the machine on the control panel • When someone is entering a password on the control panel • When the machine is scanning a document • When a user - Konica Minolta bizhub 25e | bizhub 25e Message Board Guide - Page 19
check the usage status. 4-12 User Policy Setup user policies. 4-15 Secure Settings Setup network filter, SSL certificate, or machine policies. 4-20 Archive Settings Setup to sent communicated documents to a specified destination via fax or e-mail, or store them in a specified 4-30 folder - Konica Minolta bizhub 25e | bizhub 25e Message Board Guide - Page 20
user information 2-8 Registering addresses...2-9 "Address Book" screen 2-9 Registering destinations 2-11 Changing destinations 2-17 Deleting destinations 2-18 Exporting destination 2-19 Grouping multiple destinations 2-20 Registering shortcuts 2-25 Registering folder shortcuts 2-25 - Konica Minolta bizhub 25e | bizhub 25e Message Board Guide - Page 21
items Item Description 6 Message area Displays message. 7 Number The number assigned to the user. 8 Name Displays the name registered. 9 Group Displays the name of the group that the user belongs to. You can filter the displayed users by group name. 10 Page Enables you to switch pages - Konica Minolta bizhub 25e | bizhub 25e Message Board Guide - Page 22
to 100 users can be registered. 2 „„ Registering new users User information settings 1 Log in to Message Board (page 1-4). 2 Click [User Information]. 3 Click [User Registration]. 4 Click [Add]. 5 Register the user information. Setting Number Name User ID Password*1 E-mail Address User Group - Konica Minolta bizhub 25e | bizhub 25e Message Board Guide - Page 23
the display language on Message Board for this user. English French Spanish Select how to deal with the transmission report. OFF This setting will be the default for "Tx Report" Print when you are logged in on the control panel and E-mail send a fax. Option OFF Print E-mail Description Do not - Konica Minolta bizhub 25e | bizhub 25e Message Board Guide - Page 24
is already registered to register a new user. The user group information will be copied. 1 Log in to Message Board (page 1-4). 1 2 Click [User Information]. 2 3 Click [User Registration]. 4 Select the checkbox of the user you want to copy. User information settings You cannot copy multiple - Konica Minolta bizhub 25e | bizhub 25e Message Board Guide - Page 25
ID (FN) • E-Mail Address (EMAIL) NOTE • Only vCard format files can be imported. • If the "User ID" is already registered, it will be overwritten with the imported information. 1 Log in to Message Board (page 1-4). 2 Click [User Information]. 3 Click [User Registration]. 4 Click [Import]. 5 Click - Konica Minolta bizhub 25e | bizhub 25e Message Board Guide - Page 26
is currently logged in on the control panel. • You cannot delete users registered as auto distribution destinations. 1 Log in to Message Board (page 1-4). 2 Click [User Information]. 3 Click [User Registration]. 4 Select the checkbox of the users you want to delete. • To select all the displayed - Konica Minolta bizhub 25e | bizhub 25e Message Board Guide - Page 27
User ID (FN) • E-Mail Address (EMAIL) NOTE Only one file is created, even when you select multiple users to export. 1 Log in to Message Board (page 1-4). 2 Click [User Information]. 3 Click [User item. • If you click [Export] without selecting users, all the users are exported. 5 Click [Export]. 6 - Konica Minolta bizhub 25e | bizhub 25e Message Board Guide - Page 28
registering the destinations in the address book, you 1 can easily specify the fax number or e-mail address at fax transmission or Scan to e-mail. There are two kinds of address books; the shared address book, which all users can use, and the personal address book, which can be created for each - Konica Minolta bizhub 25e | bizhub 25e Message Board Guide - Page 29
you have logged in as a user. 8 Filter Enables you to filter the displayed destination list according to a letter, symbol (Others), all or group. 9 Number The number assigned to the destination. 10 Name Displays the destination names. 11 Fax Number Displays the fax numbers of the registered - Konica Minolta bizhub 25e | bizhub 25e Message Board Guide - Page 30
be registered, including both personal and shared destinations. 2 „„ Registering new destinations 1 Log in to Message Board (page 1-4). 2 Click [User Information]. 3 Click [Address Book]. User information settings 4 Select whether to register the destination as personal or shared information. If - Konica Minolta bizhub 25e | bizhub 25e Message Board Guide - Page 31
Address*1 PIN Super G3 Option /P /T /N Description Hyphen. Makes the entered fax number easier to see. (Example) 111-1111-1111 Pause. This is used use a prefix number, register it in advance. For details, see "Specifying default machine settings" (page 3-24). (Example) /N333-3333-3333 Enter the e- - Konica Minolta bizhub 25e | bizhub 25e Message Board Guide - Page 32
. „„ Copying destination You can copy destination that is already registered to register a new destination. 1 1 Log in to Message Board (page 1-4). 2 2 Click [User Information]. 3 Click [Address Book]. 4 Select whether to register the destination as personal or shared information. If you have - Konica Minolta bizhub 25e | bizhub 25e Message Board Guide - Page 33
Fax Number". • To search an LDAP server, it is necessary to register the LDAP server settings in "Machine Settings". For details, refer to "Setting the LDAP server" (page 3-12). 1 Log in to Message Board (page 1-4). 2 Click [User ID" and "Password", and click [Login]. 2-14 Registering addresses - Konica Minolta bizhub 25e | bizhub 25e Message Board Guide - Page 34
shared address book only to shared book, and personal address book only to personal address book. User information settings 1 Log in to Message Board (page 1-4). 2 Click [User Information]. 3 Click [Address Book]. 4 Select whether to register the destination as personal or shared information. If - Konica Minolta bizhub 25e | bizhub 25e Message Board Guide - Page 35
whether to specify tag settings when importing the data. This item is displayed when you select "CSV" for the file format. ON: Select "ON" to manually associate the address book items with the items in the file. OFF: Select "OFF" to automatically associate the address book items with the items in - Konica Minolta bizhub 25e | bizhub 25e Message Board Guide - Page 36
Changing destinations 1 Log in to Message Board (page 1-4). 2 Click [User Information]. 1 User information settings 3 Click [Address Book]. 2 4 Select the address book in which the destination is registered from personal or shared. If you have logged in to - Konica Minolta bizhub 25e | bizhub 25e Message Board Guide - Page 37
transmission • When the locations are displayed on the control panel 1 Log in to Message Board (page 1-4). 2 Click [User Information]. 3 Click [Address Book]. 4 Select the address book in which the item. 6 Click [Delete]. 7 Click [OK]. The selected destination is deleted. 2-18 Registering addresses - Konica Minolta bizhub 25e | bizhub 25e Message Board Guide - Page 38
vCard format. 2 1 Log in to Message Board (page 1-4). User information settings 2 Click [User Information]. 3 Click [Address Book]. 4 the same checkbox to deselect the item. • If you click [Export] without selecting destination, all the destinations are exported. 6 Click [Export]. 7 Select - Konica Minolta bizhub 25e | bizhub 25e Message Board Guide - Page 39
Registering new groups You can create a group in the address book, and register destination in that group. 1 Log in to Message Board (page 1-4). 2 Click [User Information]. 3 Click [Address Book]. 4 Click [Group]. 5 You can select whether to register the group as a personal or shared group. • When - Konica Minolta bizhub 25e | bizhub 25e Message Board Guide - Page 40
7 Enter number and group name. 1 User information settings Setting Number Description Enter the number of the group from and functions of the buttons are indicated below. [Fax] [To] [Cc] [Bcc] Registers the destination as a fax destination. Registers the destination as an e-mail destination. - Konica Minolta bizhub 25e | bizhub 25e Message Board Guide - Page 41
„„ Copying groups You can copy group information that is already registered to register a new group. 1 Log in to Message Board (page 1-4). 2 Click [User Information]. 3 Click [Address Book]. 4 Click [Group]. 5 Select the group to copy from personal or shared. If you have logged in to administrator - Konica Minolta bizhub 25e | bizhub 25e Message Board Guide - Page 42
„„ Changing groups 1 Log in to Message Board (page 1-4). 2 Click [User Information]. 1 3 Click [Address Book]. 2 4 Click to delete in the group edit area on the right side of the screen. User information settings • To select all the displayed destinations, select the top checkbox. • - Konica Minolta bizhub 25e | bizhub 25e Message Board Guide - Page 43
unnecessary group information from the "Address Book" group list screen. You can select multiple groups to delete. 1 Log in to Message Board (page 1-4). 2 Click [User Information]. 3 Click [Address Book]. 4 Click [Group]. 5 Select the group to delete from personal or shared. If you have logged in - Konica Minolta bizhub 25e | bizhub 25e Message Board Guide - Page 44
shared on the network can be used as folder shortcuts. „„ Registering new shortcuts 1 Log in to Message Board (page 1-4). 2 Click [User Information], and then [Shortcut]. 3 Click "Folder Shortcut". 4 Select whether to register the folder shortcut as personal or shared use. If you have logged - Konica Minolta bizhub 25e | bizhub 25e Message Board Guide - Page 45
Number Shortcut Name Folder Path User Name Password*1 Auto Login Description Settings The password, check "Change Password" and enter the new password. 7 Click [Save]. Click [Back] not to save the setting and return to the "Folder Shortcut" screen. NOTE • Underlined values are the default - Konica Minolta bizhub 25e | bizhub 25e Message Board Guide - Page 46
root) level. 3 Click [Save]. 2 The folder path name is entered. User information settings „„ Copying folder shortcuts You can copy a folder shortcut that is already registered to register a new folder shortcut. 1 Log in to Message Board (page 1-4). 2 Click [User Information], and then [Shortcut - Konica Minolta bizhub 25e | bizhub 25e Message Board Guide - Page 47
to save the setting and return to the "Folder Shortcut" screen. „„ Deleting folder shortcuts You can delete unnecessary folder shortcuts from the list. 1 Log in to Message Board (page 1-4). 2 Click [User Information], and then [Shortcut]. 3 Click "Folder Shortcut". 4 Select the shortcut to copy from - Konica Minolta bizhub 25e | bizhub 25e Message Board Guide - Page 48
FTP shortcuts 2 1 Log in to Message Board (page 1-4). 2 Click [User Information], and then [Shortcut]. 3 Click "FTP Shortcut". User information settings 4 Click [Add]. 5 characters NOTE The total characters for "Host Name" and "Folder Path" should be within 126. Registering shortcuts 2-29 - Konica Minolta bizhub 25e | bizhub 25e Message Board Guide - Page 49
. To change the password, check "Change Password" and enter the new password. 6 Click [Save]. Click [Back] not to save the setting and return to the "FTP Shortcut" screen. NOTE • Underlined values are the default settings specified at the time of shipment. • You can browse the folders in the FTP - Konica Minolta bizhub 25e | bizhub 25e Message Board Guide - Page 50
to the "FTP Shortcut" screen. „„ Changing FTP shortcuts You can change FTP shortcut settings that have been registered. 1 Log in to Message Board (page 1-4). 2 Click [User Information], and then [Shortcut]. 3 Click "FTP Shortcut". 4 Click the number or name of the FTP shortcut you want to change - Konica Minolta bizhub 25e | bizhub 25e Message Board Guide - Page 51
„„ Deleting FTP shortcuts You can delete unnecessary FTP shortcuts from the list. 1 Log in to Message Board (page 1-4). 2 Click [User Information], and then [Shortcut]. 3 Click "FTP Shortcut". 4 Select the checkbox of the FTP shortcut to delete. • To select all the displayed FTP shortcuts, select - Konica Minolta bizhub 25e | bizhub 25e Message Board Guide - Page 52
Setting templates Message Board enables you to register templates to assist users when they operate the machine. 1 User information settings Setting document names 2 You can edit file names of the scanned images using the file names (document names) registered in advance. NOTE Up to 20 file - Konica Minolta bizhub 25e | bizhub 25e Message Board Guide - Page 53
„„ Copying document names You can copy a document name that is already registered to register a new document name. 1 Log in to Message Board (page 1-4). 2 Click [User Information], and then [Templates]. 3 Click "Document Name". 4 Select the checkbox of the document name you want to copy. You cannot - Konica Minolta bizhub 25e | bizhub 25e Message Board Guide - Page 54
mail templates When you use the "Scan to e-mail" function, you can use a pre-registered subject and text of an e-mail. NOTE Up to 10 e-mail templates can be registered. „„ Registering new e-mail templates 1 Log in to Message Board (page 1-4). 2 Click [User Information], and then [Templates]. 3 Click - Konica Minolta bizhub 25e | bizhub 25e Message Board Guide - Page 55
e-mail templates You can copy an e-mail template that is already registered to register a new e-mail template. 1 Log in to Message Board (page 1-4). 2 Click [User Information], and then [Templates]. 3 Click "Template". 4 Select the checkbox of the e-mail template you want to copy. You cannot copy - Konica Minolta bizhub 25e | bizhub 25e Message Board Guide - Page 56
„„ Changing an e-mail template You can change an e-mail template that has been registered. 1 Log in to Message Board (page 1-4). 1 2 Click [User Information], and then [Templates]. 3 Click "Template". 2 4 Click the number or template name you want to change. 5 Change the setting. 6 Click [Save - Konica Minolta bizhub 25e | bizhub 25e Message Board Guide - Page 57
This page intentionally left blank. 2-38 Setting templates - Konica Minolta bizhub 25e | bizhub 25e Message Board Guide - Page 58
3-13 Changing LDAP server search settings 3-16 Deleting LDAP server search settings 3-17 SNMP settings...3-18 Setting an internet time 3-21 Specifying device settings 3-22 Specifying other network settings 3-22 Registering the user install 3-23 Specifying default machine settings 3-24 - Konica Minolta bizhub 25e | bizhub 25e Message Board Guide - Page 59
Set the network environment for connecting the machine to network. 1 Click [Admin Login] in Message Board, and log in (page 1-7). This function may also be available on Guest and User login screen, depending on user policy settings. 2 Click [Machine Settings], and then [TCP/IP Settings]. 3 Set - Konica Minolta bizhub 25e | bizhub 25e Message Board Guide - Page 60
to enable or disable the DHCP setting. Set "ON" to enable the DHCP setting and obtain an IP address automatically, or "OFF" to disable it. retrieved subnet mask is displayed, and you be entered. cannot edit it. Default Gateway If you are using a gateway, enter the gateway address. WINS Server - Konica Minolta bizhub 25e | bizhub 25e Message Board Guide - Page 61
server. Specify the UDP port number used for automatically searching Message Board when installing a printer. Specify the port number to use for the RAW port restore the default settings. NOTE • Underlined values are the default settings specified at the time of shipment. • If you disable the DHCP - Konica Minolta bizhub 25e | bizhub 25e Message Board Guide - Page 62
1 Set the environment for transmitting e-mail on your machine. 2 1 Click [Admin Login] in Message Board, and log in (page 1-7). This function may also be available on Guest and User login screen, depending on user policy settings. 3 2 Click [Machine Settings], and then [E-mail Settings - Konica Minolta bizhub 25e | bizhub 25e Message Board Guide - Page 63
SSL: 465 STARTTLS: 25 Set the SMTP authentication method when the SMTP server you are using requires authentication. Not used. LOGIN PLAIN CRAM-MD5 Register the user name that should be used when the SMTP server authenticate the account. 50 characters Register the password that should be used - Konica Minolta bizhub 25e | bizhub 25e Message Board Guide - Page 64
User Password*1 Enter the password to use when logging on to 50 characters the POP3 server. Check for new mail Set whether to check the server for new mail. ON To check Number Enter the SMTP reception port number. 0 - 65535: 25 Allow reception Enter the IP address or domain name to allow 50 - Konica Minolta bizhub 25e | bizhub 25e Message Board Guide - Page 65
5 Click [Save]. • Click [Back] not to save the setting and return to the "E-mail Settings" list screen. • Click [Initialize] to restore the default settings. NOTE Underlined values are the default settings specified at the time of shipment. 3-8 Setting the e-mail environment - Konica Minolta bizhub 25e | bizhub 25e Message Board Guide - Page 66
operating environment Set the e-mail operating environment for Scan to e-mail function. 1 Click [Admin Login] in Message Board, and log in (page 1-7). 1 This function may also be available on Guest and User login screen, depending on user policy settings. 2 Click [Machine Settings], and then - Konica Minolta bizhub 25e | bizhub 25e Message Board Guide - Page 67
(To, Cc, Bcc) in e-mail headers. recipients. Don't show any recipients. When an e-mail that cannot be analyzed is received In some cases, the attached file of a received e-mail Return an message may not be correctly printed due to its file error notice to format. (For example, documents - Konica Minolta bizhub 25e | bizhub 25e Message Board Guide - Page 68
the registered e-mail address and domain name, check [Select All]. Machine settings *1 If e- or domains to allow forwarding requests for, fax forwarding is performed for all e-mail addresses. to restore the default settings. NOTE Underlined values are the default settings specified at the - Konica Minolta bizhub 25e | bizhub 25e Message Board Guide - Page 69
is displayed after it is registered. You can change the default server used for LDAP searching. "ON" indicates that the server is enabled, and "OFF" indicates that the server is disabled. Click to switch the default server setting. Only one server can be enabled. 3-12 Setting the LDAP server - Konica Minolta bizhub 25e | bizhub 25e Message Board Guide - Page 70
Board. NOTE Up to 5 server settings can be registered. 1 1 Click [Admin Login] in Message Board, and log in (page 1-7). 2 This function may also be available on Guest and User login screen, depending on user policy settings. 3 2 Click [Machine Settings], and then [LDAP Server Settings - Konica Minolta bizhub 25e | bizhub 25e Message Board Guide - Page 71
Message Board User login, Account ID, DIGEST-MD5 and Password. Message Set whether to log in using an account and Board User password registered in the user information. login the entry box is ignored. Default Server Select this to set the server as the default server - Setting to use for - Konica Minolta bizhub 25e | bizhub 25e Message Board Guide - Page 72
Fax Number 1 Enter the filter for the fax number. 49 characters: facsimileTelephone Number 3 Machine settings Fax Number 2 Enter the filter for the fax for the company name. 49 characters: o Underlined values are the default settings specified at the time of shipment. 5 Click [Save]. Click - Konica Minolta bizhub 25e | bizhub 25e Message Board Guide - Page 73
Changing LDAP server search settings You can change LDAP server search settings that have been registered. 1 Click [Admin Login] in Message Board, and log in (page 1-7). 2 Click [Machine Settings], and then [LDAP Server Settings]. 3 Click the name of the settings to change. 4 Change the detailed - Konica Minolta bizhub 25e | bizhub 25e Message Board Guide - Page 74
Deleting LDAP server search settings You can delete unnecessary LDAP server search settings from the list screen. 1 Click [Admin Login] in Message Board, and log in (page 1-7). 1 2 Click [Machine Settings], and then [LDAP Server Settings]. 2 3 Select the checkbox of the LDAP server search - Konica Minolta bizhub 25e | bizhub 25e Message Board Guide - Page 75
[Admin Login] in Message Board, and log in (page 1-7). This function may also be available on Guest and User login screen, depending on user policy settings. 2 Click [Machine Settings], and then [SNMP Settings]. 3 Set the detailed information. Setting SNMP Service Description Select the service - Konica Minolta bizhub 25e | bizhub 25e Message Board Guide - Page 76
and enter the new password. When "SNMPv3+v1" is selected for "SNMP Service" Setting Description Readable Community Name Enter a community name that the dedicated read SNMP server will accept. This item is required. Context Name Enter the context name. Discovery User Name Enter the Discovery - Konica Minolta bizhub 25e | bizhub 25e Message Board Guide - Page 77
are the default settings specified at the time of shipment. • Some settings are not available depending on the SNMP service type: SNMP Service Writable Community Name Readable Community Name Context Name Discovery User Name Write User Name Authentication Password Privacy Password Read User Name - Konica Minolta bizhub 25e | bizhub 25e Message Board Guide - Page 78
Admin Login] in Message Board, and log in (page 1-7). This function may also be available on Guest and User login screen, depending on user enable or disable the internet time setting. Set "ON" to enable the setting, or "OFF" to disable error). default settings. NOTE Underlined values are the default - Konica Minolta bizhub 25e | bizhub 25e Message Board Guide - Page 79
. NOTE The e-mail gateway function enables you to send a fax to a fax server so that the server sends the data through public line to the destination. Consult the instruction manual of your fax server how to use the function. 1 Click [Admin Login] in Message Board, and log in (page 1-7). This - Konica Minolta bizhub 25e | bizhub 25e Message Board Guide - Page 80
Setup" list screen. NOTE Underlined values are the default settings specified at the time of shipment. Machine settings Registering the user install You can specify the settings required for using the machine. 1 Click [Admin Login] in Message Board, and log in (page 1-7). This function may - Konica Minolta bizhub 25e | bizhub 25e Message Board Guide - Page 81
the copy, scanner, e-mail, fax, and printer functions. Changing the default values of often-used functions can shorten the time required to adjust settings. 1 Click [Admin Login] in Message Board, and log in (page 1-7). This function may also be available on Guest and User login screen, depending - Konica Minolta bizhub 25e | bizhub 25e Message Board Guide - Page 82
12 Checking the usage status 4-13 Printing the usage status 4-13 Downloading the usage status 4-14 Resetting the counters 4-14 Setting user policies 4-15 Registering new user policies 4-15 Selecting users...4-18 Changing a user policy 4-19 Deleting a user policy 4-19 Setting security...4-20 - Konica Minolta bizhub 25e | bizhub 25e Message Board Guide - Page 83
function enables you to read the received fax without printing them out. NOTE Set both general setting and individual setting "ON" to enable this function. "Auto Distribution" screen 67 8 1 2 3 4 5 Buttons Setting 1 Add 2 Duplicate 3 Delete 4 General 5 Test Mode List items Item 6 Message - Konica Minolta bizhub 25e | bizhub 25e Message Board Guide - Page 84
. 1 Click [Admin Login] in Message Board, and log in (page 1-7). 1 This function may also be available on Guest and User login screen, depending on user policy settings. 2 Click [Machine Mgmt. Settings], and then [Auto Distribution]. 2 3 Click [General]. 3 4 Click [ON] to enable auto - Konica Minolta bizhub 25e | bizhub 25e Message Board Guide - Page 85
can be registered. „„ Setting auto distribution (individual settings) 1 Click [Admin Login] in Message Board, and log in (page 1-7). This function may also be available on Guest and User login screen, depending on user policy settings. 2 Click [Machine Mgmt. Settings], and then [Auto Distribution - Konica Minolta bizhub 25e | bizhub 25e Message Board Guide - Page 86
subject. Search Parameter Select the search parameter from the pull-down - menu. These parameters are available when you have selected "Fax Number" for "Conditions". The search parameters you can select are indicated below. Equal: Searches for items that exactly match the specified - Konica Minolta bizhub 25e | bizhub 25e Message Board Guide - Page 87
Settings Select where to distribute the fax. - Select "User", "Address Book", or "Folder" from the pull-down menu, and click [Select]. Displays a list of the destinations set in "Destinations" (page 4-8). Destination*1 NOTE Auto Print • T o delete a destination from the destination list - Konica Minolta bizhub 25e | bizhub 25e Message Board Guide - Page 88
that are already registered to register new auto distribution settings. 2 1 Click [Admin Login] in Message Board, and log in (page 1-7). This function may also be available on Guest and User login screen, depending on user policy settings. 3 2 Click [Machine Mgmt. Settings], and then [Auto - Konica Minolta bizhub 25e | bizhub 25e Message Board Guide - Page 89
displayed destinations, select the top checkbox. • Click the same checkbox to deselect the item. 4 Click a transmission destination registration button. • The selected users are added to the destination list on the right. • The types and functions of the buttons are indicated below. To: Registers - Konica Minolta bizhub 25e | bizhub 25e Message Board Guide - Page 90
and functions of the buttons are indicated below. Fax: Registers the destination as a fax destination. To: Registers the destination as an to the "Auto Distribution" screen. Machine management settings „„ Specifying folder destination 1 Open the "Setting" screen. See "Setting auto distribution - Konica Minolta bizhub 25e | bizhub 25e Message Board Guide - Page 91
distribution You can check the distribution settings that match the distribution conditions in the auto distribution settings, and display them in a list. 1 Click [Admin Login] in Message Board, and log in (page 1-7). This function may also be available on Guest and User login screen, depending on - Konica Minolta bizhub 25e | bizhub 25e Message Board Guide - Page 92
auto distribution settings from the "Auto Distribution" settings list. 1 Click [Admin Login] in Message Board, and log in (page 1-7). This function may also be available on Guest and User login screen, depending on user policy settings. 2 Click [Machine Mgmt. Settings], and then [Auto Distribution - Konica Minolta bizhub 25e | bizhub 25e Message Board Guide - Page 93
the user at "User Authentication" on the printer driver in advance. For details on the printer driver settings, see chapter 1, "Installing to Windows" in the Printer Guide. "User Access Management" screen 4 6 8 9 10 5 71 2 3 Buttons Setting 1 Reset 2 Print 3 Download 4 (Printer Icon - Konica Minolta bizhub 25e | bizhub 25e Message Board Guide - Page 94
by users of by groups. 4 Check the usage of the machine. 3 When the list is sorted by groups, click [+] next to the group names to display the usage per user. 4 Machine management settings Printing the usage status „„ Printing the entire usage status 1 Click [Admin Login] in Message Board - Konica Minolta bizhub 25e | bizhub 25e Message Board Guide - Page 95
available on Guest and User login screen, depending on user policy settings. 2 Click [Machine Mgmt. Settings], and then [User Access Management]. 3 Click [Download]. 4 Click [Save]. Resetting the counters You can reset the counters of the machine. 1 Click [Admin Login] in Message Board, and log in - Konica Minolta bizhub 25e | bizhub 25e Message Board Guide - Page 96
policies prepared at the time of shipment. • Guest policy 2 • Initial Policy 3 Registering new user policies „„ Registering new user policies 4 You can register new user policies. 1 Click [Admin Login] in Message Board, and log in (page 1-7). This function may also be available on Guest and - Konica Minolta bizhub 25e | bizhub 25e Message Board Guide - Page 97
Set "ON" to enable the settings, or "OFF" to disable it. 5 Click [Save]. Click [Back] not to save the settings and return to the "User Policy" screen. NOTE The details on the authority levels and default of guest policy are indicated below. Panel Security Setting Fax Print Copy Scan Scan to USB - Konica Minolta bizhub 25e | bizhub 25e Message Board Guide - Page 98
ID, click here." will be displayed on user login screen. This enables guests to register themselves as users. „„ Copying user policies You can copy a user policy that is already registered to register a new user policy. 1 Click [Admin Login] in Message Board, and log in (page 1-7). This function - Konica Minolta bizhub 25e | bizhub 25e Message Board Guide - Page 99
users 1 Click [Admin Login] in Message Board, and log in (page 1-7). This function may also be available on Guest and User login screen, depending on user policy settings. 2 Click [Machine Mgmt. Settings], and then [User Policy]. 3 Display the User Policy setting screen. See "Registering new user - Konica Minolta bizhub 25e | bizhub 25e Message Board Guide - Page 100
delete the "initial policy" or "guest policy". 1 Click [Admin Login] in Message Board, and log in (page 1-7). This function may also be available on Guest and User login screen, depending on user policy settings. 2 Click [Machine Mgmt. Settings], and then [User Policy]. 3 Select the checkbox of the - Konica Minolta bizhub 25e | bizhub 25e Message Board Guide - Page 101
out. The login screen is displayed when the machine is started. Guest can move to other screens without logging in. NOTE If you disable the guest account settings, the machine will always be in the "Logout Mode". A user login must be performed to move to other screens. 4-20 Setting security - Konica Minolta bizhub 25e | bizhub 25e Message Board Guide - Page 102
login user. − Enter the "Administrator Password". 28 characters Enter the "Administrator Password" again. 28 characters Set whether to enable or disable the guest account. When this item is set to "OFF", only authenticated users can use the machine and Message Board. ON OFF Setting security - Konica Minolta bizhub 25e | bizhub 25e Message Board Guide - Page 103
segments. Select a user policy registered in the user policy settings to use as the default policy. Reject all Accept all Accept after user login − *1 The password is not displayed on the screen. To change the password, check "Change Password" and enter the new password. 4-22 Setting security - Konica Minolta bizhub 25e | bizhub 25e Message Board Guide - Page 104
Settings These settings are displayed when you click [+]. Setting Description Settings PC Print IPP Set to allow or prohibit the various PC printing services. − Set to allow or prohibit the IPP port. ON 1 Select [ON] to allow the service, or [OFF] to prohibit it. OFF LPD Set to allow or - Konica Minolta bizhub 25e | bizhub 25e Message Board Guide - Page 105
MAC addresses are not retained. 1 Click [Admin Login] in Message Board, and log in (page 1-7). This function may also be available on Guest and User login screen, depending on user policy settings. 2 Click [Machine Mgmt. Settings], and then [Secure Settings]. 3 Click "Network Filtering". 4 Set the - Konica Minolta bizhub 25e | bizhub 25e Message Board Guide - Page 106
• Click the same checkbox to deselect the item. 4 IP Address Filtering Setting*1 Check "Available setting" to enable this setting, and select the basic policy for the access restrictions. Reject all specified " and the list title changes to "Rejected Address list".) Setting security 4-25 - Konica Minolta bizhub 25e | bizhub 25e Message Board Guide - Page 107
to save the setting and return to the "Secure Settings" screen. • Click [Initialize] to restore the default settings. NOTE • Underlined values are the default settings specified at the time of shipment. • If you become unable to access Message Board after setting access restrictions, perform "Delete - Konica Minolta bizhub 25e | bizhub 25e Message Board Guide - Page 108
settings Message Board supports the setting of the private certificate authority and server certificate required to perform SSL (Secure Socket Layer) communication. 1 1 Click [Admin Login] in Message Board, and log in (page 1-7). This function may also be available on Guest and User login screen - Konica Minolta bizhub 25e | bizhub 25e Message Board Guide - Page 109
downloaded in the "cer" format. • If you are not using SSL communication, you cannot export the certificate. Prints name to the root certificate. Password Enter the password used when importing the root certificate certificate. Password Enter the password used when exporting the root certificate - Konica Minolta bizhub 25e | bizhub 25e Message Board Guide - Page 110
you cannot export the certificate. Password Enter the password used when exporting the server certificate. 16 characters 5 Click [Save]. • Click [Back] not to save the settings and return to the "Secure Settings" screen. • Click [Initialize] to restore the default settings. NOTE When you save - Konica Minolta bizhub 25e | bizhub 25e Message Board Guide - Page 111
save to a folder or transmit to another fax destination the following documents; transmitted faxes, transmitted e-mail, received faxes. 1 Click [Admin Login] in Message Board, and log in (page 1-7). This function may also be available on Guest and User login screen, depending on user policy settings - Konica Minolta bizhub 25e | bizhub 25e Message Board Guide - Page 112
Setting Sets whether to enable or disable the archive settings. Set "ON" to enable the function, or "OFF" to disable it. 1 Destination Format Select the file format for the saved files when a folder is specified for the archive destination. Select "PDF" or "TIFF". 3 5 Click [Save] twice. • - Konica Minolta bizhub 25e | bizhub 25e Message Board Guide - Page 113
Specifying archive destinations Specify an archive destination. You can set either a fax number, an e-mail address, or a folder as destination. NOTE You can only register a single archive destination. „„ Specifying from the address book 1 Open the "Archive Settings" screen. See "Specifying archive - Konica Minolta bizhub 25e | bizhub 25e Message Board Guide - Page 114
and regions. This is used to enter a prefix number. To use a prefix number, register it in advance. You can register it in "Machine Settings" "Machine Default Settings" "Fax Settings" "Prefix". (Example) /N333-3333-3333 Archive settings 4-33 - Konica Minolta bizhub 25e | bizhub 25e Message Board Guide - Page 115
save the settings and return to the archive settings screen. „„ Manually entering folder destinations 1 Open the "Archive Settings" screen. See "Specifying archive in the "\\(computer name)\(folder name)\" format. 4 If a user name and password are required to access the folder, enter them. 5 Click - Konica Minolta bizhub 25e | bizhub 25e Message Board Guide - Page 116
distension You can archive received faxes to Evernote. 1 Open the • Notebook and tag field can be entered up to 18 characters. • Create notebooks and tags on your Evernote in archive settings screen. Machine management settings „„ Browsing for folders 1 Open the "Archive Settings" screen. See " - Konica Minolta bizhub 25e | bizhub 25e Message Board Guide - Page 117
indicating the attributes and processing method of the image file) in a single scan. The image data and metadata will be sent automatically to a network computer. enabled or disabled. If the settings are enabled, "ON" is displayed; if they are disabled, "OFF" is displayed. Click to enable or disable - Konica Minolta bizhub 25e | bizhub 25e Message Board Guide - Page 118
You can register DocIndex settings. Up to 20 can be registered. 1 Click [Admin Login] in Message Board, and log in (page 1-7). 1 This function may also be available on Guest and User login screen, depending on user policy settings. 2 Click [Machine Mgmt. Settings], and then [DocIndex Settings - Konica Minolta bizhub 25e | bizhub 25e Message Board Guide - Page 119
Color/Mono Select scanner mode (Color or Monochrome). Color Mono File Format (Mono) Select the file format to use when scanning in black and white. TIFF PDF PDF w/ Password File Format (Color) Select the file format to use when scanning in color. JPEG PDF PDF w/ Password Resolution Set the - Konica Minolta bizhub 25e | bizhub 25e Message Board Guide - Page 120
can click [Browse] to easily enter the folder path from the "Browse" screen. User Name Enter the account for logging in to the shared folder. 64 characters 4 Password Enter the password for logging in to the shared folder. 28 characters PASV Mode (This item is displayed when you select "FTP - Konica Minolta bizhub 25e | bizhub 25e Message Board Guide - Page 121
machine's control panel. 40 characters Register the XML tag name of the currently selected user-defined tag. 40 characters. To allow the user to directly input the value, select the "Direct Input". If you want the user to enter the date as a DocIndex field, select "Date Input" and specify the - Konica Minolta bizhub 25e | bizhub 25e Message Board Guide - Page 122
List Input Register the values from which the user can make a selection. If the checkbox of the "Enable to edit" is checked, user can edit the values on the machine's screen. 11 Click [Save]. NOTE Underlined values are the default settings specified at the time of shipment. To delete DocIndex - Konica Minolta bizhub 25e | bizhub 25e Message Board Guide - Page 123
's control panel. For more information about the file name, see the "Entering file name" described in Chapter 2, "Advanced Scan Features" in the Scanner and Fax Guide. For the copy job, the scanned date and time are used as the file name. This file name format cannot be changed. Image data and - Konica Minolta bizhub 25e | bizhub 25e Message Board Guide - Page 124
communication jobs in progress 5-3 Print jobs...5-4 Checking print jobs 5-4 Canceling print jobs 5-4 Communication history 5-5 Checking the communication history 5-5 Printing the communication history 5-6 Downloading the communication history 5-6 Print job history...5-7 Machine status - Konica Minolta bizhub 25e | bizhub 25e Message Board Guide - Page 125
1 Log in to Message Board (page 1-4). 2 Click [Machine Information], and then [Communication Job]. You can check the following information on "Redial". Displays the number of pages for the document to transmit. The cover page is included in the number of pages. If a transmission starting date/time - Konica Minolta bizhub 25e | bizhub 25e Message Board Guide - Page 126
communication by destination When multiple destinations are set for a communication job, you can delete the job by destination. 1 Log in to Message Board (page 1-4). 2 Click [Machine Information], and then [Communication Job]. 3 Click the [+] next to the destination name. Click the [-] next to the - Konica Minolta bizhub 25e | bizhub 25e Message Board Guide - Page 127
. Checking print jobs 1 Log in to Message Board (page 1-4). 2 Click [Machine Information], and then [Print Job]. You can check the following information on the print job screen. Document name : The document name to print is displayed. Owner : Page(s) : Date : Displays the name of the user that - Konica Minolta bizhub 25e | bizhub 25e Message Board Guide - Page 128
print or download the communication history. 1 Checking the communication history 2 1 Log in to Message Board check the error code here. 5 Click [Back] to return to the communication history screen. NOTE For details on error codes, see chapter 8, "Error messages" in the Scanner and Fax Guide - Konica Minolta bizhub 25e | bizhub 25e Message Board Guide - Page 129
can also filter the items when printing the history. 1 Log in to Message Board (page 1-4). 2 Click [Machine Information], and then [Communication History]. 3 Click [Print]. The communication history is printed. Downloading the communication history You can download the communication history in the - Konica Minolta bizhub 25e | bizhub 25e Message Board Guide - Page 130
by user. 4 Job Status : Displays either "OK" or "Error" for the print result. "Cancel" is displayed if the print job was canceled. With the pull-down menu, you can filter the displayed print history by 5 result. Pages : Displays the number of pages generated by the printer driver. Port - Konica Minolta bizhub 25e | bizhub 25e Message Board Guide - Page 131
display the current machine status, and set the name and installation location of the machine. 1 Click [Admin Login] in Message Board, and log in (page 1-7). This function may also be available on Guest and User login screen, depending on user policy settings. 2 You can register the following items - Konica Minolta bizhub 25e | bizhub 25e Message Board Guide - Page 132
. Scanner Lamp Error Mirror Carriage Error Printer Displays the current printer status. The following items are displayed. Unknown Ready to Print In Use Cassette is open. Cover is open. The drum or toner cartridge is not installed correctly. Paper Empty The drum cartridge is - Konica Minolta bizhub 25e | bizhub 25e Message Board Guide - Page 133
settings. The exported data can be imported to another machine. 1 Click [Admin Login] in Message Board, and log in (page 1-7). This function may also be available on Guest and User login screen, depending on user policy settings. 2 Click [Export] in "Maintenance Setting". 3 Click [Save]. NOTE One - Konica Minolta bizhub 25e | bizhub 25e Message Board Guide - Page 134
by users (including documents) will be erased. 2 1 Click [Admin Login] in Message Board, user information, select "All (including User Information)". • Refer to the appendix in "Importing / Exporting using USB memory" in chapter 2, "Mirroring the machine settings" in the Administrator's Guide - Konica Minolta bizhub 25e | bizhub 25e Message Board Guide - Page 135
This page intentionally left blank. 5-12 Machine status - Konica Minolta bizhub 25e | bizhub 25e Message Board Guide - Page 136
Chapter 6 Troubleshooting Troubleshooting...6-2 To solve website's security certificate error 6-3 - Konica Minolta bizhub 25e | bizhub 25e Message Board Guide - Page 137
See the help, etc. for your browser to enable cookies. Is the login password correct? Correctly enter the password registered in the user information of Message Board. Is security certificate setting See "To solve website's security certificate set up? error" (page 6-3). 6-2 Troubleshooting - Konica Minolta bizhub 25e | bizhub 25e Message Board Guide - Page 138
Continue to this website (not recommended)." 3 4 5 6 Troubleshooting 3 Click [Admin Login] in Message Board, and log in (page 1-7). 4 Click [Machine Mgmt. Settings], and then [Secure Settings]. 5 Click [SSL Certificate Settings]. 6 Click [Download] next to "Root Certificate". 7 Click [Save] to - Konica Minolta bizhub 25e | bizhub 25e Message Board Guide - Page 139
browser, and perform SSL login again. NOTE When the security certificate error occurs despite you have imported the certificate, check the "Expiration Date" in "Server Certificate Setting". The error may be caused because the root certificate and then import it to the browser. 6-4 Troubleshooting - Konica Minolta bizhub 25e | bizhub 25e Message Board Guide - Page 140
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Message Board Guide
Plain-paper digital Fax/Copier/Printer/Scanner