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Kyocera KM-C3232E Fax System (N) Operation Guide Rev-1.2 - Page 112

Allowing the Receiving Party to Initiate Reception (Polling Communication)

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Other Features of this Fax Allowing the Receiving Party to Initiate Reception (Polling Communication) Polling refers to the method of communication whereby transmission is not initiated by the transmitting party, but is requested and initiated at the convenience of the receiving party. There are two types of polling procedures available in this fax: Polling Transmission and Polling Reception. IMPORTANT: Since the polling operation is initiated by a call from the receiving party, telephone charges will be billed to the receiving party. Preparing Documents for a Polling Transmission The documents to be transmitted using the Polling Transmission procedure are first scanned into memory and then, when a polling request comes from the receiving party, those documents are transmitted automatically to that party. NOTE: During a Polling Transmission, documents will be transmitted using the Memory Transmission mode even if the fax is currently in the Direct Feed Transmission mode. It is possible to add documents to the Polling Transmission as long as you are still waiting for the polling request. If you use Polling Transmission in combination with the Bulletin Board function, the same documents can be made available and transmitted to an unlimited number of receiving parties. (Refer to Turning the Bulletin Board ON/OFF (Bulletin Board setting) on page 7-5.) If you want to cancel the procedure part way through, press the Reset key. The touch panel will return to the initial mode settings. 1 Set the documents you want to transmit. NOTE: When the documents are set on the platen, it is necessary, after each page is scanned, to select whether or not you want to transmit more pages. (Refer to page 2-8.) 2 Press the [Application] key. The Application screen will appear. Ready for fax transmission. Enter Destination. Dest Memory OCT-11 3 Press the [TX Polling] key. If you are entering documents for this Polling Transmission for the first time, go to the next step. If you want to add documents to those which have already been saved into memory or replace them completely, go directly to step 6. Address book Basic Abbrev. Application Option screen Select item. TX Polling RX Polling Sub.conf. box input Sub.conf. box output Print encr data box Basic Application TX setting Register Reserved TX status TX result on LCD RX result on LCD Register Print Report Print Report Memory OCT-11 5-10

Section	Page
General Notice	7
Legal and Safety Information	11
Introduction	14
1 Fax Operation (Names of Parts / Preparations / Features and Functions of this Fax)	17
Names of Parts	18
Main Body Parts	18
Operation Panel	19
Fax Screens	20
Preparations	22
Designating the Type of Phone Line Being Used (Line Type setting) (Inch version only)	22
Turning TTI Transmission ON/OFF (TTI setting)	23
Registering the Information Identifying Your Facsimile (Location Info. setting)	24
Setting the Current Date and Time (Date & Time setting)	25
Features and Functions of this Fax	27
Switching from the Copy Operation Mode to the Fax Operation Mode	27
What is the Initial Mode?	27
What is the Administrator Number Used For?	28
When You Press the Reset Key...	28
Automatically Clearing the Current Settings (Auto Clear function)	28
Using a 3-digit Document Number to Manage Fax Communications (Document Number)	29
Automatically Engaging the Energy Saving Mode (Auto sleep function)	29
Sending a Fax Directly from a Network Computer (Network FAX functions)	30
Handling 2 Jobs Simultaneously (Dual Access function)	31
Sending Multiple Sets of Documents in One Batch (Batch Transmission function)	33
Rotating the Document Image for Transmission (Rotate & Transmit function)	33
Verifying IDs With the Other Party Using F-Codes (F-Code Based Communication)	33
Receiving Documents Even When Paper Has Run Out (Memory Reception function)	34
Rotating Received Data to Fit the Available Paper (Rotate Received Data function)	34
Backing Up Memory Even During a Power Failure (Imaging Memory Backup function)	35
Printing Out Received Documents Even During Copying (Fax Priority Printout function)	35
Make Copies Even During Printing of an Incoming Fax (Copy Priority Printout function)	36
Using a 4-Digit Number to Select the Destination (Abbreviated Numbers)	36
2 Fax Operation (Basic Use)	37
Sending Documents	38
Receiving Documents Automatically (Automatic Fax Reception)	46
Canceling a Communication	49
Canceling a Memory Transmission (during scanning)	49
Canceling a Memory Transmission (during transmission)	49
Canceling a Direct Feed Transmission	50
Canceling a Reception	50
Entering Characters	51
What is in the Character Input screen?	51
How Do I Enter Characters?	53
Dialing the Destination Using Only One Key (One-Touch Keys)	54
Registering New One-Touch Keys	54
Modifying or Deleting Registered Information	57
Dialing With a One-Touch Key	58
Printing Out a One-Touch Key List	59
Dialing the Destination Using Only a 4-Digit Number (Abbreviated Dialing)	61
Dialing the Destination Using the Address Book (Address Book)	63
Searching for a Destination with the Address Book	63
How Do I Find a Destination in the Address Book?	63
Printing Out a Telephone Directory List	65
Dialing the Same Number Again (Redialing functions)	66
Automatic Redialing	66
Manual Redialing	66
3 Fax Operation (Various Functions)	67
Sending 2-Sided Documents (Duplex Transmission)	68
Preparing the Next Documents During Another Communication (Standby Transmission)	71
Sending the Same Documents to Multiple Destinations (Broadcast Transmission)	73
Sending Important Documents Before Others (Interrupt Transmission)	75
Sending Documents at a Specified Time (Communication Using the Timer)	77
Dialing the Destination With A Registered Number and the Numeric Keys (Chain Dial Keys)	79
Registering New Chain Dial Keys	79
Modifying or Deleting Registered Information	81
Dialing With a Chain Dial Key	82
Managing Information for a Scheduled Communication (Editing a Communication in Memory)	84
Printing Out a Sample Image of Waiting Documents	84
Force-Starting the Communication	85
Deleting the Communication	85
Modifying the Contents of the Communication	86
Initiating the Fax Connection Manually (Manual Fax Transmission)	89
Initiating the Fax Connection Manually (Manual Fax Reception)	91
4 Troubleshooting	93
When the Fax Lamp is Lit...	94
CAUTIONS before Disconnecting the Power Cord	94
If a Power Failure Report is Printed Out...	94
If an Error Occurs...	95
When One of These Message is Displayed...	96
Troubleshooting Tables	98
5 Other Features of this Fax	103
Automatically Switching Between the Fax and a Telephone (Auto FAX/TEL Switching)	104
Automatically Switching Between the Fax and an Answering Machine (TAD Reception)	106
Using Different Fax and Telephone Numbers (D.R.D. Reception) [Available in inch versions only]	108
Initiating Fax Reception From A Connected Telephone (Remote Switching)	110
Changing the Remote Switching Number	110
Initiating the Reception	111
Allowing the Receiving Party to Initiate Reception (Polling Communication)	112
Preparing Documents for a Polling Transmission	112
Receiving Documents Using Polling Reception	114
Communicating Using F-Codes (F-Code Based Communication)	116
What F-Codes are used in this fax?	116
What are F-Code Boxes?	117
Communicating Confidentially (F-Code Based Confidential Communication)	118
Registering New F-Code Confidential Boxes	118
Modifying or Deleting F-Code Confidential Boxes	119
Sending Documents Using F-Code Based Confidential Transmission	120
Printing Out Documents from an F-Code Confidential Box	122
Printing Out an F-Code Confidential Box List	123
Entering Documents into an F-Code Confidential Box	124
Receiving Documents from an F-Code Based Bulletin Board	125
Using a Relay Station to Send Your Documents (F-Code Based Relay Broadcast Communication)	128
Registering New F-Code Relay Boxes	128
Modifying or Deleting F-Code Relay Boxes	130
Sending Documents as an F-Code Based Relay Broadcast Transmission	133
Printing Out an F-Code Relay Box List	135
Having Received Faxes Forwarded to Another Fax Number (Fax Forwarding)	136
Registering the Fax Forwarding Information	136
Modifying Registered Fax Forwarding Information	137
Turning Fax Forwarding ON/OFF	138
Dialing Multiple Destinations as a Group (Group Dial Keys)	140
Registering New Group Dial Keys	140
Modifying or Deleting Registered Information	141
Dialing With a Group Dial Key	144
Printing Out a Group Dial List	145
Saving Specific Communication Settings as a Single Program (Program Keys)	146
Registering New Program Keys	146
Modifying or Deleting Registered Information	148
Using a Program Key	150
Printing Out a Program Dial List	151
Restricting Communication To/From Specific Destinations (TX/RX Restriction)	152
Registering New Permit Fax Numbers	152
Modifying or Deleting Permit Fax Numbers	154
Registering New Permit IDs	154
Modifying or Deleting Permit IDs	155
Registering New Reject Fax Numbers	156
Modifying or Deleting Reject Fax Numbers	157
Turning TX/RX Restriction ON/OFF	158
Communicating with Encrypted Documents (Encrypted Communication)	160
Registering New Encryption Keys	161
Modifying or Deleting Encryption Keys	162
Registering New Encryption Boxes	163
Modifying or Deleting Encryption Boxes	165
Performing the Operation at the Transmitting Fax	166
Performing the Operation at the Receiving Fax	166
Printing Out Documents from an Encryption Box	167
Printing Out an Encryption Key List	168
Printing Out an Encryption Box List	169
Managing Fax Use by Each Department (Restricted Access)	170
Using the fax with Restricted Access turned ON...	172
Accessing the Register Screen When Restricted Access is Turned ON	172
Accessing the Application Screen When Restricted Access is Turned ON	173
Accessing the Print Report Screen When Restricted Access is Turned ON	174
Printing Out a Restricted Access Report	175
6 Managing Information About Your Fax Communications	177
Checking the Result of Each Communication (Communication Result Display)	178
Checking the Result of Transmissions	178
Checking the Result of Receptions	179
Printing the Different Management Reports/List (Management Reports/Lists Printout)	180
Printing Out an Activity Report	180
Printing Out a Confirmation Report	180
Printing Out a User Setting List	181
7 Various Settings and Registration	183
Turning Print Out of Each Report ON/OFF (Print Report setting)	184
Turning the Bulletin Board ON/OFF (Bulletin Board setting)	187
Setting the Number of Rings [Auto Fax Reception] (Number of Rings setting)	188
Making Volume Settings (Volume setting)	189
Setting the Number of Redial Attempts (Number of Redials setting)	191
Setting the Document Size for Scanning from the Document Processor (Scan from DP setting)	192
Setting the Default Transmission Mode (TX Mode/Default setting)	193
Selecting the Automatic Reception Mode (Receive Mode setting)	194
Turning Reception Date & Time Print Out ON/OFF (RX Date/Time setting)	196
Selecting the Paper Feed Selection Mode (Fax Paper Feeding Tray setting)	197
Turning Manual Paper Feed ON/OFF (MP Tray setting)	199
Turning Duplex Reception ON/OFF (Duplex RX setting)	200
Turning 2 in 1 Reception ON/OFF (2 in 1 RX setting)	201
Turning Remote Diagnosis ON/OFF (Remote Diagnosis setting)	202
Registering the Remote Test ID (Remote Test ID setting)	203
Receiving faxes at the same size or a reduced size (Reception Size setting)	204
8 Optional Equipment	205
Optional Memory	206
9 Network FAX Settings	207
Performing the Setup Procedure	208
Connecting the Fax Machine and the Computer	209
Making the Initial Settings on the Fax Machine	210
Registering the Network FAX Reception Settings	210
Turning the Save Transmitted Documents Function ON/OFF	211
Selecting the File Type	211
Adding Information to the NW-FAX File Name (NW-FAX File Add.Info. setting)	212
Registering the Network FAX Information	214
Printing Out a Network FAX Settings List	219
10 Reference Information	221
Specifications	222
Character Input Screens	223
Paper Size and Priority Feed Chart (Inch version)	225
Paper Size and Priority Feed Chart (Metric version)	227
Menu Flow Charts	229
Error Code Tables	231

Match case Limit results 1 per page

Other Features of this Fax

5-10

Allowing the Receiving Party to Initiate Reception (Polling Communication)

Polling refers to the method of communication whereby transmission is not initiated by the

transmitting party, but is requested and initiated at the convenience of the receiving party.

There are two types of polling procedures available in this fax: Polling Transmission and Polling

Reception.

IMPORTANT:

Since the polling operation is initiated by a call from the receiving party, telephone

charges will be billed to the receiving party.

Preparing Documents for a Polling Transmission

The documents to be transmitted using the Polling Transmission procedure are first scanned into

memory and then, when a polling request comes from the receiving party, those documents are

transmitted automatically to that party.

NOTE:

During a Polling Transmission, documents will be transmitted using the Memory

Transmission mode even if the fax is currently in the Direct Feed Transmission mode.

It is possible to add documents to the Polling Transmission as long as you are still waiting for the

polling request.

If you use Polling Transmission in combination with the Bulletin Board function, the same

documents can be made available and transmitted to an unlimited number of receiving parties.

(Refer to

Turning the Bulletin Board ON/OFF (Bulletin Board setting)

on page

7-5

If you want to cancel the procedure part way through, press the

Reset

key. The touch panel will

return to the initial mode settings.

Set the documents you want to transmit.

NOTE:

When the documents are set on the platen, it

is necessary, after each page is scanned, to select

whether or not you want to transmit more pages.

(Refer to page

2-8

Press the [Application] key. The

Application screen will appear.

Press the [TX Polling] key.

If you are entering documents for this

Polling Transmission for the first time, go

to the next step.

If you want to add documents to those

which have already been saved into

memory or replace them completely, go

directly to step 6.

Enter Destination.

Dest

Ready for fax transmission.

Basic

Application

Abbrev.

Address

setting

book

Print Report

Memory

OCT-11

RX Polling

TX Polling

Basic

Application

box input

Sub.conf.

TX status

Reserved

on LCD

TX result

on LCD

RX result

data box

Print encr

box output

Sub.conf.

Memory

OCT-11

Print Report

Option screen

Select item.