HTC Verizon Wireless XV6900 User Manual - Page 67

View appointments, To send a meeting request

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Organizing Contacts, Appointments, Tasks, and Other Information 67 View appointments By default, Calendar displays appointments in Agenda view. You can also look at your appointments in Day, Week, Month, and Year views. The highlighted hours here indicate the time of your appointments. Tap to view appointment details. Tap to switch views. Agenda view • To see detailed appointment information in any view, tap the appointment. • To view appointments by category, tap Menu > Filter then select the desired category. • To change the default view that Calendar uses to display appointments, tap Menu > Tools > Options > General tab. Tap the Start in box then choose the calendar view. • When in Month view, you will see the following indicators: Morning appointment Afternoon or evening appointment All-day event Both morning and afternoon/evening appointments Send appointments To send a meeting request Use Calendar to schedule meetings via e-mail with contacts who use Outlook or Outlook Mobile. 1. Tap Start > Calendar. 2. Schedule a new appointment, or open an existing one and tap Menu > Edit. 3. Tap Attendees, then tap Add Required Attendee or Add Optional Attendee and add the contacts whom you want to invite. You can specify if an attendee is required or optional only if your XV6900 is connected to a Microsoft Exchange 2007 server. Otherwise, all attendees are designated as required. For more information, see Chapter 8. 4. When you have finished adding attendees, tap Done. 5. Tap OK to send. Tip Notes To choose the e-mail account to use for sending meeting requests, tap Menu > Tools > Options > Appointments tab. Tap the Send meeting requests via box and choose to send via your Outlook E-mail, POP3/IMAP4 or Windows Live account. • If you're sending the meeting request using your Outlook E-mail account, it will be sent to the attendees the next time you synchronize your XV6900 with your PC or Exchange Server. • When attendees accept your meeting request, the meeting is automatically added to their schedules. When their response is sent back to you, your calendar is updated as well.

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Organizing Contacts, Appointments, Tasks, and Other Information
67
View appointments
By default, Calendar displays appointments in
Agenda
view. You can also look at your appointments in
Day
,
Week
,
Month
, and
Year
views.
The highlighted hours
here indicate the time of
your appointments.
Tap to view appointment
details.
Agenda view
Tap to switch views.
•
To see detailed appointment information in any view, tap the appointment.
•
To view appointments by category, tap
Menu > Filter
then select the desired category.
•
To change the default view that Calendar uses to display appointments, tap
Menu > Tools > Options >
General
tab. Tap the
Start in
box then choose the calendar view.
•
When in Month view, you will see the following indicators:
Morning appointment
Afternoon or evening appointment
All-day event
Both morning and afternoon/evening appointments
Send appointments
To send a meeting request
Use Calendar to schedule meetings via e-mail with contacts who use Outlook or Outlook Mobile.
1.
Tap
Start > Calendar
.
2.
Schedule a new appointment, or open an existing one and tap
Menu > Edit
.
3.
Tap
Attendees
, then tap
Add Required Attendee
or
Add Optional Attendee
and add the contacts
whom you want to invite.
You can specify if an attendee is required or optional only if your XV6900 is connected to a Microsoft
Exchange 2007 server. Otherwise, all attendees are designated as required. For more information, see
Chapter 8.
4.
When you have finished adding attendees, tap
Done
.
5.
Tap
OK
to send.
Tip
To choose the e-mail account to use for sending meeting requests, tap
Menu > Tools > Options > Appointments
tab. Tap the
Send meeting requests via
box and choose to send via
your Outlook E-mail, POP3/IMAP4 or Windows Live account.
Notes
•
If you’re sending the meeting request using your Outlook E-mail account, it will be sent to the attendees the
next time you synchronize your XV6900 with your PC or Exchange Server.
•
When attendees accept your meeting request, the meeting is automatically added to their schedules. When
their response is sent back to you, your calendar is updated as well.