Kyocera TASKalfa 181 Fax System (R) Operation Guide - Page 117

Other Features of this Fax 8 Press the S key or the T key to select the desired operation. Add Original: Add > If you want simply to add documents to those already Overwrite in the Subaddress Confidential Box, select Add. Cancel > If you want to delete all of the documents currently in the Subaddress Confidential Box and replace them with new documents, select Overwrite [Overlay]. If you do select Overwrite [Overlay], BE AWARE that any documents received using Subaddress-based Confidential Communication will also be deleted. > If you want to cancel the procedure for adding documents, select Cancel. 9 Press the Enter key. The documents will be scanned into memory. If you do select Cancel in step 8, the operation panel will return to the initial mode settings. Once all of the documents have been scanned into memory, the operation panel will return to the initial mode settings. If the subaddress you entered is not registered in the fax, an error message will appear and then the message display will return to a display that allows you to enter the subaddress again. Receiving Documents from a Subaddress-based Bulletin Board Subaddress-based Bulletin Board Communication involves fax communication that uses a Subaddress Box (in this fax, called a "Subaddress Confidential Box") that is registered in memory in the transmitting fax machine and that works like a Bulletin Board server, allowing the same documents to be made available and transmitted to an unlimited number of receiving parties. The transmitting party registers, in advance, a Subaddress Box in the their fax, and enters the documents to be transmitted into that box. Until the data for those documents is deleted, the documents will remain in that box for transmission any time they are requested with the correct subaddress and Subaddress Communication password. Each receiving party can then simply perform the appropriate Polling Reception procedure and retrieve the documents from that box using the corresponding subaddress and Subaddress Communication password to designate and access that Subaddress Confidential Box. Using certain codes (called the "Subaddress" and "Subaddress Communication password" in this fax) - the base of a protocol that has been adopted for use with facsimiles made by other manufacturers as well - communication is possible with other facsimiles even if they are not one of our models, as long as they have the corresponding Subaddress-based Bulletin Board Communication capabilities. Restriction: It is necessary that the other fax machine has the same Subaddress-based Bulletin Board Communication capabilities as your fax machine. However, depending upon the fax machine, there is a possibility that they may not be able to enter documents in their box or may not be able to perform Polling Reception, so both the transmitting party and the receiving party should check in advance whether the appropriate conditions are met. (For example, even if you are going to transmit documents with this fax and you enter documents into your Subaddress Confidential Box, the receiving party's fax must have Polling Reception capabilities or Bulletin Board Communication will not be possible.) l The transmitting party must... register a corresponding box (Subaddress Confidential Box) and store the documents to be transmitted in that box. They must then inform the receiving party of the registered box number (a 4-digit subaddress in this fax) and password (called the Subaddress Communication password in this fax) for that Subaddress Confidential Box. (See Entering Documents into a Subaddress Confidential Box on page 5-22.) l You (the receiving party) must... enter - during the procedure for the Polling Reception - the box number (a 4-digit subaddress in this fax) and password (a 4-digit Subaddress Communication password in this fax) that corresponds to the box (Subaddress Confidential Box) that the transmitting party registered in their fax. Thus, this information must be known in advance. Note See Receiving Documents Using Polling Reception on page 5-10 for the actual operation procedures. 5-23