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Panasonic KX-NT400 Operating Instructions - Page 72

Mute, Recording Calls (Two-way Recording), Operation in Call List mode

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Basic Feature Operation To transfer a call to an extension's mailbox 1. On the Calls screen, select the call to transfer. 2. Press Transfer to VM. Operation in Call List mode To mute your voice 1. On the Calls screen, press . 3. Enter the extension number of the mailbox you want to transfer the call to. 4. Press OK. 5. Go on-hook. Usage tips • When you are not at your desk or not in the office and receive a forwarded outside call, for example on your cellular phone, it is possible to transfer the call to an extension in the PBX by pressing # + desired extension number. For details, consult your administrator. Note • • When you transfer a call to another extension, if the call is not answered within a specified time, the call may be transferred back to your extension. If an outside call is transferred back to your extension and you do not answer within a specified time, the call will be disconnected. To transfer a call to a mailbox, you must program the voice mail extension number. For details, see "Dial Number Settings (Page 114)". Mute You can mute your voice during a conversation. While the mute is turned on, you will be able to hear the other party, but the other party will not be able to hear you. The built-in microphone, handset, and headset are all muted when the mute is turned on. Operation in Line Buttons mode To mute your voice 1. On the Calls screen, press . To return to the conversation 1. On the Calls screen, press . To return to the conversation 1. On the Calls screen, press . Usage tips • You can also mute your voice during a doorphone call. For details, see "Opening Doors (Page 82)". Recording Calls (Two-way Recording) You can record a conversation if a Panasonic Voice Processing System (VPS) (e.g., KX-TVA series) is connected. The call is recorded to your mailbox on the VPS. Note • To use this feature, you must program the voice mail extension number. For details, see "Dial Number Settings (Page 114)". Operation in Line Buttons mode To record a conversation 1. On the Calls screen, press the flexible button that you programmed as the Two-way Record button. To stop recording 1. On the Calls screen, press the flexible button that you programmed as the Two-way Record button. Note • For details about creating a Two-way Record button, see "Customizing the Flexible Buttons (Page 133)". Operation in Call List mode To record a conversation 1. On the Calls screen, select the call you want to record. 72 Operating Instructions Document Version 2010-01

Section	Page
Table of Contents	14
Before Operating the Telephone	17
Accessory Information	17
Location of Controls	18
Operation Board Angle Adjustment	23
Hooking the Handset	25
Screens & Soft Buttons	27
Navigation	27
HOME Screen	29
Contacts Screen	32
Calls Screen	37
Calls Screen in Line Buttons Mode	37
Calls Screen in Call List Mode	40
Call Log Screen	47
Camera Screen	49
Chat Screen	52
Portal Screen	54
Feature Key Screen	55
Options Screen	57
Basic Operations	58
Confirming Your Extension Number	58
Going off- and on-hook	58
Adjusting the Volume	58
Basic Screen Operations	59
Entering Text	60
Basic Feature Operation	62
Making Calls	62
Making a Call	62
Making a Call from the Contact List	63
Dialing by Using Call Logs	65
Redialing the Last Number You Dialed (Redial, Last Number)	66
One-touch Dialing	66
Receiving Calls	67
Receiving a Call	67
Redirecting Calls	68
During a Conversation	69
Holding a Call	69
Receiving a Second Call (Answering Call Waiting)	70
Talking to Two Parties Alternately (Call Splitting)	71
Transferring a Call (Call Transfer)	71
Mute	72
Recording Calls (Two-way Recording)	72
Conference Call (Multiple Party Conversation)	73
Making a Conference Call	73
Removing a Participant from the Conference	74
Leaving a Conference (Unattended Conference)	74
Locking Operations (Application Lock)	75
Checking Messages	76
Checking New Messages	76
Accessing Voice Mail	77
Checking Missed Calls	78
Presence Status Setting	78
Call Forwarding/Do Not Disturb	79
Advanced Feature Operation	81
Network Camera	81
Selecting Cameras to View	81
Zooming In and Out	81
Adjusting the Angle of the Camera	82
Opening Doors	82
Full-Screen Mode	82
Chat	83
Making a Call to a Chat Participant	83
Portal (Web Browser)	84
Selecting a URL to Access	84
Going Back to Your Homepage	84
Making Calls from the Portal	84
Other Feature Operations	86
When the Dialed Line is Busy or There is No Answer	86
Sending a Call Waiting Notification (Call Waiting)	86
Leaving a Message Waiting Indication	86
Leaving a Voice Message	86
Reserving a Busy Line (Automatic Callback Busy)	87
Joining an Existing Conversation (Executive Busy Override)	87
Overriding Do Not Disturb (DND Override)	87
If a Host PBX is Connected	88
Accessing External Services (External Feature Access [EFA])	88
PBX Feature List	89
Customizing the Telephone	108
Contact List	108
Adding a New Contact	108
Adding a Contact from a Call Log	108
Adding a Contact from the PBX	109
Adding a Contact from an LDAP Directory	109
Editing a Contact	109
Deleting a Contact	109
Details for Contacts	109
User Options	113
Password Settings	113
Display Settings	113
Dial Number Settings	114
Language Settings	115
Directory List Select Settings	115
IP Camera Settings	116
IP Camera Selection Buttons Settings	117
Portal Settings	117
Presence Settings	118
Administrator Options	121
LDAP Server Settings	121
Dial Modification Settings	122
PT Programming	125
Customizing the Flexible Buttons	133
Entering Characters	145
Installation and Settings	147
Connections	147
Wall Mounting	150
Bluetooth Headset Connections	153
Installation	153
Bluetooth Headset Operation	155
Setting Up the KX-NT400	157
Accessing the Start-up Settings	157
Language Settings	159
IP Address Settings	159
IP Port Settings	160
Quality of Service (QoS) Settings	161
Maintenance	162
Firmware Version Update	163
Setting Initialize	165
Firmware Version	165
Error Log	166
Maintaining the KX-NT400	166
Data Maintenance	166
Initializing the KX-NT400	168
Restarting the KX-NT400	168
Cleaning the KX-NT400	169
Appendix	170
Specifications	170
Programming Items	171
User Options	171
Administrator Options	176
Firmware Version Update	180
SD Memory Cards	181
Important Information	181
Compatible SD Memory Cards	181
Inserting and Removing SD Memory Cards	181
Write Protection (LOCK)	181
Formatting SD Memory Cards	182
Troubleshooting	183
Common Issues and Solutions	183
Error Messages	192
Error Codes	193
Index	197
A	197
B	197
C	197
D	198
E	199
F	199
G	199
H	199
I	200
K	200
L	200
M	200
N	201
O	201
P	201
Q	201
R	201
S	202
T	202
U	202
V	203
W	203

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To transfer a call to an extension’s mailbox

On the

Calls

screen, select the call to transfer.

Press

Transfer to VM

Enter the extension number of the mailbox you want

to transfer the call to.

Press

Go on-hook.

Usage tips

•

When you are not at your desk or not in the office

and receive a forwarded outside call, for example

on your cellular phone, it is possible to transfer the

call to an extension in the PBX by pressing # +

desired extension number. For details, consult your

administrator.

Note

•

When you transfer a call to another extension,

if the call is not answered within a specified

time, the call may be transferred back to your

extension.

If an outside call is transferred back to your

extension and you do not answer within a

specified time, the call will be disconnected.

•

To transfer a call to a mailbox, you must

program the voice mail extension number. For

details, see "Dial Number Settings

(Page 114)".

Mute

You can mute your voice during a conversation. While

the mute is turned on, you will be able to hear the other

party, but the other party will not be able to hear you.

The built-in microphone, handset, and headset are all

muted when the mute is turned on.

Operation in Line Buttons mode

To mute your voice

On the

Calls

screen, press

To return to the conversation

On the

Calls

screen, press

Operation in Call List mode

To mute your voice

On the

Calls

screen, press

To return to the conversation

On the

Calls

screen, press

Usage tips

•

You can also mute your voice during a doorphone

call. For details, see "Opening Doors (Page 82)".

Recording Calls (Two-way

Recording)

You can record a conversation if a Panasonic Voice

Processing System (VPS) (e.g., KX-TVA series) is

connected. The call is recorded to your mailbox on the

VPS.

Note

•

To use this feature, you must program the voice

mail extension number. For details, see "Dial

Number Settings (Page 114)".

Operation in Line Buttons mode

To record a conversation

On the

Calls

screen, press the flexible button that

you programmed as the Two-way Record button.

To stop recording

On the

Calls

screen, press the flexible button that

you programmed as the Two-way Record button.

Note

•

For details about creating a Two-way Record

button, see "Customizing the Flexible Buttons

(Page 133)".

Operation in Call List mode

To record a conversation

On the

Calls

screen, select the call you want to

record.

Operating Instructions

Document Version

2010-01

Basic Feature Operation