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Sharp MX-6201N MX-6201N MX-7001N Operation Manual Suite - Page 392

Storing a mail signature, System Settings Administrator: Image Send Settings

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• When all originals have been scanned, "Job stored." will be displayed together with a job control number. This number can be used to locate the job in the Transaction Report or in the Image Sending Activity Report. If the job is a broadcast transmission, this number will also appear in the key of the job in the job status screen. For this reason, making a note of the number is useful for checking the result. • If the memory becomes full while the originals are being scanned, a message will appear and scanning will stop. • When performing Scan to E-mail, take care not to send a file that is too large. In particular, multi-page files tend to be large. When sending a multi-page file or other large file, it may be necessary to reduce the number of scanned pages or reduce the send size. • Storing a mail signature You can have preset text automatically added at the end of e-mail messages as a mail signature. This is convenient when you wish to have a corporate policy or other preset text appear at the bottom of e-mail messages. To store the text for the mail signature, click [Application Settings], [Network Scanner Settings] and then [Administration Settings] in the Web page menu. (Administrator rights are required.) Up to 900 characters can be entered. (The mail signature is not included in the maximum number of characters that can be entered in the e-mail message.) Use "Pre-Setting Mail Signature" in the system settings (administrator) to specify whether or not a mail signature is added. To cancel scanning... Press the [STOP] key ( ) to cancel the operation. • System Settings (Administrator): Image Send Settings Use this to configure scanner transmission settings, including the default resolution and exposure settings, the default color mode and file format, the file compression method for broadcasting, the file size limit for Scan to E-mail, and the default sender and destination. • System Settings (Administrator): Pre-Setting Mail Signature Use this setting to specify whether or not a mail signature is added at the end of e-mail messages. By factory default, a mail signature is not added. 32

Section	Page
TABLE OF CONTENTS	2
BEFORE USING THE MACHINE	5
LOADING PAPER	24
ORIGINALS	44
PERIPHERAL DEVICES	48
MAINTENANCE	65
ENTERING TEXT	79
MX-6201N-7001N Copier Guide.pdf	83
BEFORE USING THE MACHINE AS A COPIER	87
BASIC PROCEDURE FOR MAKING COPIES	96
SPECIAL MODES	125
CONVENIENT COPY FUNCTIONS	214
MX-6201N-7001N Fax Guide.pdf	231
BEFORE USING THE MACHINE AS A FAX	235
ENTERING DESTINATIONS	244
BASIC TRANSMISSION METHODS	253
FAX RECEPTION	284
SPECIAL MODES	289
PERFORMING F-CODE COMMUNICATION	325
USING AN EXTENSION PHONE	341
CHECKING THE STATUS OF FAX JOBS	343
PRINTING A TRANSACTION REPORT / IMAGE SENDING ACTIVITY REPORT	353
IF THE MACHINE IS MOVED	357
MX-6201N-7001N Scanner Guide.pdf	362
BEFORE USING THE MACHINE AS A NETWORK SCANNER	366
ENTERING DESTINATIONS	380
TRANSMITTING AN IMAGE	388
SPECIAL MODES	430
CHECKING THE STATUS OF TRANSMISSION/RECEPTION JOBS	459
INTERNET FAX RECEPTION FUNCTIONS	468
SCANNING FROM A COMPUTER (PC Scan Mode)	472
METADATA DELIVERY	477
MX-6201N-7001N Printer Guide.pdf	484
PRINTING FROM WINDOWS	489
PRINTING FROM A MACINTOSH	500
FREQUENTLY USED FUNCTIONS	509
CONVENIENT PRINTING FUNCTIONS	518
PRINTING WITHOUT THE PRINTER DRIVER	542
USEFUL INFORMATION	549
PRINTER DRIVER SPECIFICATIONS	552
MX-6201N-7001N Doc Filing Guide.pdf	556
DOCUMENT FILING	559
SAVING FILES WITH DOCUMENT FILING	567
USING STORED FILES	579
MX-6201N-7001N System Settings Guide.pdf	605
SYSTEM SETTINGS	609
SYSTEM SETTINGS (GENERAL)	611
SYSTEM SETTINGS (ADMINISTRATOR)	632

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•

When all originals have been scanned, "Job stored." will be displayed together with a job control number. This number can

be used to locate the job in the Transaction Report or in the Image Sending Activity Report. If the job is a broadcast

transmission, this number will also appear in the key of the job in the job status screen. For this reason, making a note of

the number is useful for checking the result.

• If the memory becomes full while the originals are being scanned, a message will appear and scanning will stop.

•

When performing Scan to E-mail, take care not to send a file that is too large. In particular, multi-page files tend to be large.

When sending a multi-page file or other large file, it may be necessary to reduce the number of scanned pages or reduce

the send size.

•

Storing a mail signature

You can have preset text automatically added at the end of e-mail messages as a mail signature. This is convenient when

you wish to have a corporate policy or other preset text appear at the bottom of e-mail messages. To store the text for the

mail signature, click [Application Settings], [Network Scanner Settings] and then [Administration Settings] in the Web page

menu. (Administrator rights are required.) Up to 900 characters can be entered. (The mail signature is not included in the

maximum number of characters that can be entered in the e-mail message.)

Use "Pre-Setting Mail Signature" in the system settings (administrator) to specify whether or not a mail signature is added.

To cancel scanning...

Press the [STOP] key (

) to cancel the operation.

•

System Settings (Administrator): Image Send Settings

Use this to configure scanner transmission settings, including the default resolution and exposure settings, the default

color mode and file format, the file compression method for broadcasting, the file size limit for Scan to E-mail, and the

default sender and destination.

•

System Settings (Administrator): Pre-Setting Mail Signature

Use this setting to specify whether or not a mail signature is added at the end of e-mail messages. By factory default, a

mail signature is not added.