Ricoh Aficio SP 5200S Fax Guide - Page 311
Specifying a destination using Address Book
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Sending Fax Documents from Computers 1. Click the [Address Book] or [Specify Destination] tab. The [Address Book] or [Specify Destination] tab appears. 2. Select the [Device Address] (or [Use device address]) check box. Device addresses registered by selecting the [Use device address] check box in the Address Book will appear on the [Address Book] tab. 3. The address is displayed in the [Device Address] field on the [Address Book] tab. On the [Specify Destination] tab, enter the registration number of the Destination key in the [Device Address:] box. 4. Click [Set as Destination]. The entered destination is added and appears in the [List of Destination:] box. If you add a destination by mistake, click the wrong destination, and then click [Delete from List]. 5. To specify more destinations, repeat steps 3 and 4. • For details about specifying destinations, see the LAN-Fax Driver's Help. 6 • p.322 "Using the Machine's Address Book as the LAN-Fax Destination List" Specifying a destination using Address Book This section explains how to specify a destination using Address Book. • In order to use this method, you need to register destinations in the address list using Address Book. • To use device address data as the LAN-Fax Driver destination table, you must convert the destinations registered on the machine to a CSV file and send that file to your computer. For details, see "Using the Machine's Address Book as the LAN-Fax Destination List". 1. Click the [Address Book] tab. The [Address Book] tab appears. 2. Select a CSV file containing the desired destination list, from the [Address Book:] dropdown menu. Up to the three most recently used files appear in the dropdown menu. To use a destination list that did not appear, click [Browse...], and then select the file. 3. Select [Contact] or [Group] in the [Name:] dropdown menu as the display format. Destination list contents change as follows, depending on the option selected: • Contact: Individual name, company name, department name, fax number • Group: Group name 309