Oki MB471 Users Manual Advanced - Page 63

Secure Printing (for MB491/ MB491+LP/ES4191 MFP/ MPS4200mb/MPS4700mb Only)

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Printing Secure Printing (for MB491/ MB491+LP/ES4191 MFP/ MPS4200mb/MPS4700mb Only) You can assign a password to a print job so it can only be printed if the password is input at the operator panel. In order to use this function, the machine must be equipped with an SD memory card. Note  If there is not enough space on the SD memory card for the spooled data, a message indicating the file system is full appears and the print job does not start.  This function is not available with the Windows PCL XPS printer driver and the Mac OS X printer driver. For Windows PCL/PS Printer Driver 1 Open the file you want to print. 2 From the [File] menu, select [Print]. 3 Click [Preferences]. 4 Select the [Job Options] tab. 5 Select [Secure Print] at [Job Type]. 6 Enter a job name in the [Job Name] box and a password in the [Personal ID Number] box. If you select the [Request Job Name for each print job] check box, a prompt for the job name appears when you send the print job to the machine. 7 Click [OK]. 8 Configure other settings if necessary and then start printing. The print job is sent to the machine, but is not printed. 9 Press the key on the operator panel. 10 Press the to select [Print Job] and then press . OK 11 Press the to select [Stored Job] and then press . OK 12 Enter your password set in step 6 in the [Password] box and then press OK to start a job searching. - Press the key if you enter a wrong number. - Press the key if you want to stop the job search. 13 Make sure [Print] is selected and press . OK If you select [Delete], you can cancel the print job. Useful Operations for Printing From a Computer 14 Enter the number of copies and then press . OK Note  If you forget your password set for a job and do not print the job transmitted to the machine, the job remains in the SD memory card.  The print job stored on the SD memory card is automatically deleted after printing. Encrypted Secure Printing (for MB491/MB491+LP/ES4191 MFP/ MPS4200mb/MPS4700mb Only) You can encrypt your documents before sending them from a computer to the machine. Therefore, you can prevent unauthorized access to confidential information. 4 The document is unprinted and stored in an encrypted format on the SD memory card in the machine until you enter the registered password at the operator panel. The print job stored on the SD memory card is automatically deleted after printing or if it is not printed for more than a certain period of time. If an error occurs when the data is sent or if an unauthorized person is detected trying to access the job, it is automatically deleted. Note  If there is not enough space on the SD memory card for the spooled data, a message indicating the file system is full appears and the print job does not start.  This function is not available with printer drivers for the 64bit editions of Windows 8, Windows Server 2012, Windows 7, Windows Vista, Windows Server 2008 R2, Windows Server 2008,Windows Server 2003, and Windows XP.  This function is not available with the Windows PCL XPS printer driver and the Mac OS X printer driver.  You cannot use this function with the poster printing mode and the booklet mode with the Windows PCL printer driver if you share the machine with a print server.  When you use this function, clear the [Give Priority to the host release] check box.  [Desktop] > [Charm bar] (displayed by moving the mouse cursor to the top-right corner of the screen or by clicking the right of the screen) > [Setup] > [Control Panel] > [Displaying Devices and Printers] > OKI MB491 Icon > [Printer properties] > [OKI MB491(PS)] > [Device Settings] > [Print only Encrypted data] cannot be enabled with Windows 8 and Windows Server 2012.  [Start] > [Devices and Printers] > OKI MB491 Icon > [Printer properties] > [OKI MB491(PS)] > [Device Settings] > [Print only Encrypted data] cannot be enabled with Windows 7 and Windows Server 2008 R2.  [Start] > [Operator panel] > [Printers] > OKI MB491 Icon > [Properties] > [OKI MB491(PS)] > [Device Settings] > [Print only Encrypted data] cannot be enabled with Windows Server 2008 and Windows Vista. - 63 -

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Useful Operations for Printing From a Computer
- 63 -
Printing
4
Secure Printing (for MB491/
MB491+LP/ES4191 MFP/
MPS4200mb/MPS4700mb Only)
You can assign a password to a print job so it can
only be printed if the password is input at the
operator panel.
In order to use this function, the machine must
be equipped with an SD memory card.
Note
If there is not enough space on the SD memory card for
the spooled data, a message indicating the file system is
full appears and the print job does not start.
This function is not available with the Windows PCL XPS
printer driver and the Mac OS X printer driver.
For Windows PCL/PS Printer Driver
1
Open the file you want to print.
2
From the [
File
] menu, select [
Print
].
3
Click [
Preferences
].
4
Select the [
Job Options
] tab.
5
Select [
Secure Print
] at [
Job Type
].
6
Enter a job name in the [
Job Name
] box
and a password in the [
Personal ID
Number
] box.
If you select the [
Request Job Name for each
print job
] check box, a prompt for the job name
appears when you send the print job to the machine.
7
Click [
OK
].
8
Configure other settings if necessary and
then start printing.
The print job is sent to the machine, but is not
printed.
9
Press the <
PRINT
> key on the operator
panel.
10
Press the
to select [
Print Job
] and
then press
.
11
Press the
to select [
Stored Job
] and
then press
.
12
Enter your password set in step 6 in the
[
Password
] box and then press
to
start a job searching.
- Press the <
CLEAR
> key if you enter a wrong
number.
-
Press the <
STOP
> key if you want to stop the job
search.
13
Make sure [
Print
] is selected and press
.
If you select [
Delete
], you can cancel the print job.
14
Enter the number of copies and then
press
.
Note
If you forget your password set for a job and do not print
the job transmitted to the machine, the job remains in the
SD memory card.
The print job stored on the SD memory card is
automatically deleted after printing.
Encrypted Secure Printing
(for MB491/MB491+LP/ES4191 MFP/
MPS4200mb/MPS4700mb Only)
You can encrypt your documents before sending
them from a computer to the machine.
Therefore, you can prevent unauthorized access
to confidential information.
The document is unprinted and stored in an
encrypted format on the SD memory card in the
machine until you enter the registered password
at the operator panel.
The print job stored on the SD memory card is
automatically deleted after printing or if it is not
printed for more than a certain period of time. If
an error occurs when the data is sent or if an
unauthorized person is detected trying to access
the job, it is automatically deleted.
Note
If there is not enough space on the SD memory card for
the spooled data, a message indicating the file system is
full appears and the print job does not start.
This function is not available with printer drivers for the 64-
bit editions of Windows 8, Windows Server 2012,
Windows
7, Windows Vista, Windows Server 2008 R2, Windows
Server 2008,Windows Server 2003, and Windows XP.
This function is not available with the Windows PCL XPS
printer driver and the Mac OS X printer driver.
You cannot use this function with the poster printing mode
and the booklet mode with the Windows PCL printer driver
if you share the machine with a print server.
When you use this function, clear the [
Give Priority to
the host release
] check box.
[
Desktop
] > [
Charm bar
] (displayed by moving the mouse
cursor to the top-right corner of the screen or by clicking the
right of the screen) > [
Setup
] > [
Control Panel
] >
[
Displaying Devices and Printers
] > OKI MB491 Icon >
[
Printer properties
] > [
OKI MB491(PS)
] > [
Device
Settings
] > [
Print only Encrypted data
] cannot be
enabled with Windows 8 and Windows Server 2012.
[
Start
] > [
Devices and Printers
] > OKI MB491 Icon >
[
Printer properties
] > [
OKI MB491(PS)
] > [
Device
Settings
] > [
Print only Encrypted data
] cannot be
enabled with Windows 7 and Windows Server 2008 R2.
[
Start
] > [
Operator panel
] > [
Printers
] > OKI MB491
Icon > [
Properties
] > [
OKI MB491(PS)
] > [
Device
Settings
] > [
Print only Encrypted data
] cannot be
enabled with Windows Server 2008 and Windows Vista.
OK
OK
OK
OK
OK