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Xerox 4150 User Guide - Page 102

Address List, Entering an E-mail Address

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6 Scan to E-mail Remove All Use this option to delete all addresses from the Address List. NOTE: The e-mail subject and body text are not deleted. Address List Displays all the recipient addresses entered for the current scan to e-mail job. Up to 128 recipient addresses can be entered in the list. Entering an E-mail Address You can use either the keypad on the Touch Screen or the Address Book to enter an e-mail address. NOTE: When entering e-mail details you can change the keypad on the Touch Screen to show upper or lower case, accented characters or numbers by selecting the appropriate button. Use the Back button to delete the previously entered character. Manually If you already know the full SMTP e-mail address of your recipient, or if you know that the recipient is not in any of the configured address books, you can use the keypad on the touch screen to enter an e-mail address in the To..., Cc... or Bcc... fields. To delete a character, press the Backspace button. Address Book Address books contain a list of e-mail addresses and details that are relevant to your company and/or you. If configured, your machine is able to support two types of e-mail address books - Public and Internal. When an entry is made in To..., Cc... or Bcc... the Address Book displays search results for one or both configured address books. Use the keypad on the touch screen to enter the e-mail recipient's name. As with most search facilities, you do not need to enter the full name and can search the address book on the first few letters. When you have entered the e-mail search criteria, select the Enter button. If there are no matching entries, select the Change Address Book button to search the other address book. If one or more matches are found based on the search criteria, the matches display on the touch screen. Use the up/down scroll buttons to locate the recipient. Highlight the recipient in the list and select the Add button. Continue this process until you have added all the required recipients. On completion select the Done button. The entered e-mail addresses will be shown in the Address List. 80 Xerox WorkCentre 4150 User Guide

Section	Page
1 Welcome	5
Introduction	6
About This Guide	7
Orientation	8
Related Information Sources	9
Customer Support	10
Safety	11
Environmental Compliance	22
Product Recycling and Disposal	23
Domestic/Household Environment	23
Professional/Business Environment	23
North America	23
European Union	24
Other Countries	24
2 Getting Started	25
Machine Overview	26
Component Location	26
Models and Components	28
Control Panel Overview	29
Powering on the Machine	30
Loading Paper	31
Logging On / Logging Off	31
Machine Status	32
Customizing your Machine	36
For Further Assistance	37
3 Copy	39
Copy Procedure	40
Copy Features	46
Basic Copying Tab	46
Image Adjustment	49
Output Format	53
ID Card Copy	56
4 Fax	57
Fax Procedure	59
Basic Faxing	64
Dialing Options	64
Sides Scanned	66
Resolution	66
Image Adjustment	67
Image Quality	67
Color Mode	68
Original Size	68
Added Fax Features	69
Fax Sending Features	69
Mailboxes	70
Polling	72
Fax Reports	74
Phone Book Setup	74
5 Network Scan	77
Network Scan Procedure	78
1 Load the Documents	78
Scanning Resources	83
Network Scanning	84
Template Destinations	84
Destination Details	84
Basic Settings	86
2 Sided Originals	86
Original Type	87
Scan Presets	87
Advanced Settings	88
Image Options	88
Original Size	88
Resolution	89
Scan to Edge	89
File Format	90
Quality / File Size	90
Options	91
Document Name	91
Document Management Fields	91
Add File Destinations	91
If File Already Exists	92
Refresh Destinations	93
6 Scan to E-mail	95
Scan to E-mail Procedure	96
1 Load the Documents	96
E-mail	101
Send	101
Address List	102
Basic Settings	103
Color Scanning	103
2 Sided Scanning	103
Original Type	104
Scan Presets	104
Advanced Settings	105
Image Options	105
Original Size	106
Resolution	106
Scan to Edge	107
File Format	108
Quality / File Size	108
7 Print	111
Print Procedure	112
1 Select Print from Your PC	112
2 Select the Features	112
Printer Drivers	114
Control Options	114
Paper / Output	115
Image Options	116
Layout / Watermark	117
Advanced	118
8 Paper and other Media	119
Loading Paper	121
Preparing Paper for Loading	121
Loading the Paper Trays	121
Using the Bypass Tray	123
Loading the Bypass Tray	123
Setting the Paper Size	125
Media Specifications	127
Media Guidelines	127
9 Setups	129
Accessing Tools	130
Tools Menu Overview	131
Localization	135
Set Date and Time	135
Greenwich Mean Time Offset	135
Set Measurements	136
Set Altitude	136
Fax Setup	138
Fax Transmission Defaults	138
Fax Country Setting	139
Receive Defaults	140
File Management	143
Line Configuration	143
Fax Reports	144
Error Correction Mode	144
Setting up Paper Trays	145
Tray Confirmation Messages	145
Default Paper	145
Paper Substitution	145
Auto Tray	145
Machine Presets	147
Reduce/Enlarge Presets	147
Basic Copying Presets	147
Change Default Settings	149
Set (Power Save) Duration Times	149
Entry Screen Default	149
Job Status Default	149
Language Default	149
Feature Default and Priority Order	150
Display Brightness	150
Audio Tones	150
Software	151
Software Reset	151
CRU Replacement Defaults	152
SMart KitTM Drum Cartridge Reorder Notification	152
Toner Cartridge Reorder Notification	152
Counter Resets	153
Accounting	154
Auditron	154
Network Accounting	166
Xerox Standard Accounting (XSA)	167
Foreign Device Interface	167
On Demand Image Overwrite	168
Machine Tests	169
Image Quality Test Patterns	169
User Interface Tests	169
Customer Support and Supplies Numbers	172
Optional Services	173
10 Maintenance	175
Consumables	176
Customer Replaceable Units	177
Toner Cartridge	177
Replacing the SMart KitTM Drum Cartridge	179
Staples	181
Cleaning the Machine	183
Document Glass and Constant Velocity Transport (CVT) Glass	183
The Control Panel and Touch Screen	183
Duplexing Automatic Document Feeder and Output Tray	184
11 Specifications	185
Machine Specifications	186
Machine Configurations	186
Paper Supply	186
Document Feeder	187
Output Modules	187
Electrical Specifications	188
Feature Specifications	189
Fax Feature.	189
Print Feature	189
Scan Feature	190
12 Troubleshooting	191
Fault Clearance	192
Paper Jams	192
Document Jams	193
Staple Jams	194
Error and Fault Codes	195

Match case Limit results 1 per page

Scan to E-mail

Xerox WorkCentre 4150 User Guide

Remove All

Use this option to delete all addresses from the Address List.

NOTE:

The e-mail subject and body text are not deleted.

Address List

Displays all the recipient addresses entered for the current scan to e-mail job.

Up to 128 recipient addresses can be entered in the list.

Entering an E-mail Address

You can use either the keypad on the Touch Screen or the Address Book to

enter an e-mail address.

NOTE:

When entering e-mail details you can change the keypad on the Touch

Screen to show upper or lower case, accented characters or numbers by

selecting the appropriate button. Use the

Back

button to delete the

previously entered character.

Manually

If you already know the full SMTP e-mail address of your recipient, or if you

know that the recipient is not in any of the configured address books, you can

use the keypad on the touch screen to enter an e-mail address in the

To..

Cc..

. or

Bcc..

. fields.

To delete a character, press the

Backspace

button.

Address Book

Address books contain a list of e-mail addresses and details that are relevant

to your company and/or you. If configured, your machine is able to support two

types of e-mail address books - Public and Internal. When an entry is made in

To..

Cc..

. or

Bcc..

. the Address Book displays search results for one or both

configured address books.

Use the keypad on the touch screen to enter the e-mail recipient’s name. As

with most search facilities, you do not need to enter the full name and can

search the address book on the first few letters.

When you have entered the e-mail search criteria, select the

Enter

button. If

there are no matching entries, select the

Change Address Book

button to

search the other address book.

If one or more matches are found based on the search criteria, the matches

display on the touch screen. Use the

up/down

scroll buttons to locate the

recipient. Highlight the recipient in the list and select the

Add

button. Continue

this process until you have added all the required recipients. On completion

select the

Done

button. The entered e-mail addresses will be shown in the

Address List.