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Automate Your Work Preferred and higher, Dragon NaturallySpeaking User's Guide

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13 Automate Your Work (Preferred and higher) Note that not all command types are available in all editions of Dragon NaturallySpeaking. To create a new command: 1 Type a name for your new command in the MyCommand name box. This is what you will say to execute the command. 2 Optionally, you can type a description for this command in the Description field. 3 Pick a group into which to place the command. You use these categories to locate the command in the Command Browser. By default, the groups Dragon and User-defined are available. To create your own group, select User-defined and type over it with a group name of your choosing. The new group name will appear in the list the next time you create a command. 4 If you plan on creating many commands, use group names that will make it easy for you to find and manage your commands. 5 Define the Availability, or where the command will be available: ■ Global-the command will be available in every application. For example, if you are creating a command to type your address, you probably want it to be available globally so that the command can be used in all applications. Dragon NaturallySpeaking User's Guide 155

Section	Page
Introduction	7
About this guide	8
What’s new in Version 7?	9
What should I expect from Dragon NaturallySpeaking?	10
Do I still need my keyboard and mouse?	10
Installation and Training	11
System requirements	11
Plugging in the microphone	12
Installing the software	13
Creating a new user	15
About vocabularies and languages	16
Setting up your microphone	17
Positioning your microphone	17
Check your volume	18
Sound quality check	18
Training a new user	19
Adapting to your writing style	21
Starting to Dictate	23
Starting Dragon NaturallySpeaking	23
Turning on the microphone	23
Sleeping and waking up	24
Starting to dictate	24
Using Natural Punctuation	25
Dictating punctuation	26
Starting new lines and paragraph	26
Tips for dictating text	26
Printing and saving your dictated text	27
Getting Help	27
“What Can I Say?”	27
Tutorial	28
Troubleshooting	28
The DragonBar	29
Microphone button and volume display	29
Extras toolbar (Preferred and higher edition)	29
Changing the DragonBar position	30
Controlling Dragon NaturallySpeaking with voice commands	30
Using QuickStart	31
Using QuickStart	32
Working on your Desktop	33
Programs, documents and folders	33
Starting a program	33
Opening documents and folders from the Start menu	33
Switching between open windows	34
Opening and closing menus	34
Selecting buttons, tabs, and options	35
Selecting icons on the desktop	36
Resizing and closing windows	37
Scrolling in windows and list boxes	37
Opening lists and making selections	38
Pressing keyboard keys	38
Pressing letters	38
Capitalizing a letter	40
Pressing numbers	40
Pressing key combinations	40
Pressing function and numeric keypad keys	40
Pressing other keys	41
Moving the mouse pointer and clicking the mouse	42
Moving the mouse pointer with MouseGrid	42
Moving the pointer with the “Mouse” command	43
Clicking the mouse	44
Marking and dragging objects	44
Moving the pointer with the mouse motion commands	44
Correcting and Editing	47
Correcting mistakes	47
Using the Correction menu	49
Correcting Punctuation	50
Selecting text by voice	51
Using Select-and-Say®	51
Selecting the same text again	52
Unselecting words	52
Selecting a longer phrase	52
Selecting your whole document	53
Selecting an entire paragraph or line	53
Selecting a word or character	53
Moving around in a document	54
Going to the top or bottom of a page or document	54
Going to the beginning or end of a line	54
Placing the insertion point before or after a specific word	55
Moving up or down a paragraph or line	55
Moving right or left a word or character	55
Copying, cutting, and pasting text	56
Deleting text	56
Deleting the last words you dictated	56
Going back as you dictate	56
Deleting specific words	57
Deleting the next or previous paragraph or line	57
Deleting the next or previous word or character	58
Spelling as you dictate	58
Playing back your dictation (Preferred and higher)	59
Playing back dictation in the Correction dialog box	60
Playing back dictation in a document	60
Dictate now, correct later	62
Using text-to-speech	63
Notes on correcting with another author’s user files	65
Formatting	67
Capitalizing text	67
Capitalizing the first letter of the next word you dictate	67
Capitalizing consecutive words	68
Dictating the next word in all capital letters	68
Dictating consecutive words in all capital letters	69
Dictating the next word in all lowercase letters	69
Dictating consecutive words in all lowercase letters	69
Capitalizing (or uncapitalizing) text already in your document	69
Formatting text	70
Changing the font as you dictate	70
Changing the font later	71
Bold, italics, and underlining	72
Aligning text	72
Bulleted text	72
Working with Applications	73
Working with e-mail	73
Checking for new e-mail	74
Opening and closing e-mail	74
Composing e-mail	74
Sending and printing e-mail	75
Forwarding and replying to e-mail	75
Deleting mail	76
Working with Microsoft Internet Explorer	76
Going to favorite Web pages	76
Entering a Web address in the Address bar	77
Going back to the previous Web page or forward to the next	77
Entering text in a text box	78
Clicking links, buttons, and images	78
Frames and panes	81
Scrolling in a Web page	81
Working with Microsoft Word	82
Creating, opening, and closing a document	83
Selecting text	84
Formatting text	84
Working with tables	85
Working with Microsoft Excel (Preferred and higher)	86
Dictation and Editing Modes	86
Using Select-and-Say	86
Moving Around a Worksheet	87
Editing and Formatting Content	87
Performing Operations	88
Dictating Names, Numbers, Punctuation & Special Characters	89
Dictating numbers	89
Using Numbers Mode	91
Dates	91
Times of day	92
Telephone numbers	92
Fractions	93
Roman numerals	94
Postal and ZIP Codes	94
Currency and coin	96
Punctuation	97
Using Natural Punctuation	97
Dictating Punctuation	98
Words that end with ’s	99
Dictating hyphenated words	99
Including hyphens as you dictate	100
Removing hyphens	100
Preventing hyphens	100
Dictating compound words	100
Compounding words as you dictate	101
Compounding words later	101
Dictating names	101
Dictating abbreviations and acronyms	102
Dictating email and Web addresses	102
Dictating special characters	103
Dictating common special characters	103
Dictating uncommon special characters	104
Switching Recognition Modes	107
Using the Command Browser	109
Supported Applications	109
Starting the Command Browser	110
Finding specific commands	111
Training commands	114
Working with Custom Commands (Preferred and higher)	115
Creating a new command	116
Modifying a command	116
Deleting a command	117
Importing and exporting commands (Professional and higher editions)	118
Changing the command group and availability	119
Improving Accuracy	121
The Accuracy Center	121
“Which tool should I use”t	122
Tools to improve your acoustics	122
Check your audio settings	122
Run the Acoustic Optimizer	122
Scheduling the Acoustic Optimizer	123
Perform additional training	123
Tools to Manage Commands	124
Launch the Command Browser	124
Tools to improve your vocabulary	124
Add a single word to your vocabulary	124
Add words from your documents to the vocabulary	125
Increase accuracy from e-mail	127
Add a list of words to your vocabulary	128
View or edit your vocabulary	129
Changing word properties	132
Run the Vocabulary Optimizer	133
Managing your vocabularies	135
Training a word or command	135
Using the Performance Assistant	136
Managing Users	137
Creating a new user	137
Opening a user	138
Renaming a user	139
Deleting a user	139
Backing up and restoring a user	140
Importing and exporting users	142
Using Portable Recorders (Preferred and higher)	143
Installing recorder software	144
Pocket PC: Installing ScanSoft Voice Recorder	144
Dragon NaturallyMobile recorder: Installing Voice It Link	145
Creating a user adapted to your recorded speech	146
Dictating into your recorder	150
The restricted command set	150
Transcribing recorded dictation	151
Connecting a recorder to your computer	151
Transcribing from a handheld recorder or Pocket PC	151
Drag-and-drop transcription	154
The Advanced Settings dialog box	154
Troubleshooting	156
Correcting mistakes	157
Using the Dragon NaturallyMobile recorder as a microphone	157
Automate Your Work (Preferred and higher)	159
Viewing and editing commands	160
Creating new commands	160
Using the MyCommands Editor (Preferred and higher)	160
Creating Text and Graphics commands (Preferred and higher)	162
Creating Step-by-Step commands (Professional and higher)	164
Deleting custom commands	165
Importing and exporting commands	166
Changing the command group and availability	166
Customizing Dragon NaturallySpeaking	167
Correction options	167
Startup/Shutdown options	169
View options	171
Hot key options	172
Text-to-speech options (Preferred and higher editions)	174
Miscellaneous options	175
Formatting options	176
Commands List	179
Which commands work in which programs?	179
Controlling the microphone	180
Controlling the DragonBar	180
Controlling the DragonPad	182
Adding paragraphs, lines, and spaces	182
Selecting text	183
Correcting text	184
Deleting and undoing	188
Moving around in a document	189
Copying, cutting, and pasting text	192
Capitalizing text	192
Formatting text	194
Entering numbers	197
Entering punctuation and special characters	200
Playing back and reading text	202
Working with your desktop and windows	203
E-mail commands	205
Using Lotus Notes	208
Using Microsoft Internet Explorer	209
Working hands-free	211
Index	213
A	213
B	213
C	213
D	214
E	214
F	215
G	215
H	215
I	215
K	215
L	215
M	216
N	216
O	216
P	216
Q	217
R	217
S	217
T	218
U	218
V	218
W	218
Y	219