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HP LaserJet 4345 HP LaserJet 4345mfp - User Guide - Page 316

HP Web Jetadmin, EIO X Jetdirect - mfp pcl 6 driver windows 7

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duplexer specifications 268 duplexing, sizes supported 86 envelope feeder specifications 268 fuser modes 76 HP, ordering 243 loading 23, 70 manual feed 75 pages per sheet 92 preprinted 82 prepunched 82 settings 44 small 84 specifications 261 stacker specifications 269 stapler specifications 270 stapling 127 storing 261 tray 1 specifications 266 tray selection 73, 74 tray settings 28, 37 types supported 265 usage page 164 wrinkled 228 media jams. See jams memory allocating 283 DIMM error messages 207 expansion 272 features 4 flash, installing 276 included 2 installing DIMMs 274 insufficient 212, 205 part numbers 242 permanent storage error messages 208 requirements 273 supply errors 204 verifying installation 282 Menu button 30 menu map, control panel 34 menus, control panel access denied 209 Configure device 40 Copy/send settings 55 Copying 41 Diagnostics 64 EIO X Jetdirect 58 Embedded Jetdirect 58 Enhancement 41 Fax 63 I/O 57 Information 36 locking 144 Originals 40 Paper handling 28, 37 PCL 46 Print quality 48 302 Index Printing 44 Resets 61 Retrieve job 35 Sending 42 Service 67 System setup 51 mercury specifications 289 messages alphabetical list 204 jams 185 numerical list 204 settings 54 troubleshooting 203 messages, control panel printing event log 64 Microsoft Windows. See Windows misformed characters, troubleshooting 227 models, features 2 monthly duty cycle 4 moving the MFP 10 multiple pages per sheet 92 N n-up printing 92 narrow paper, printing on 84 Netscape Navigator, versions supported embedded Web server 148 HP Toolbox 152 HP Web Jetadmin 155 Networking tab, embedded Web server 150 networks connectivity features 6 e-mail system requirements 7 HP Jetdirect configuration page 163 HP Jetdirect print server error messages 209 installing EIO cards 284 installing Macintosh software 19 installing Windows software 18 IP addresses 156 print servers included 2 settings 58 SMTP servers 108 troubleshooting printing 236 validating gateway addresses 235 noise specifications 256 non-HP print cartridges 166 Novell login required 213 number of copies 44 NVRAM errors 208 O on/off switch, locating 8 online customer support iii online help control panel 33 drivers 16 OpenVMS drivers 14 ENWW

Section	Page
MFP basics	15
HP LaserJet 4345mfp configurations	16
HP LaserJet 4345mfp (Q3942A—base model)	16
HP LaserJet 4345x mfp (Q3943A)	16
HP LaserJet 4345xs mfp (Q3944A)	16
HP LaserJet 4345xm mfp (Q3945A)	17
Features and benefits of the MFP	18
Functions	18
Speed and throughput	18
Resolution	18
Memory	18
User interface	18
Language and fonts	19
Copying and sending	19
Print cartridge	19
Paper-handling	20
Connectivity	20
Environmental features	20
Security features	20
Minimum system requirements	21
MFP parts and accessories	22
Accessories and supplies	23
Interface ports	24
Moving the MFP	24
Locking and unlocking optional accessories	25
Software	26
Operating systems and MFP components	26
Printer drivers	27
HP disk management utility	31
Software for Macintosh computers	31
Installing the printing system software	31
Uninstalling the software	36
Loading input trays	37
Loading tray 1	37
Loading trays 2, 3, 4 and 5	38
Configuring the trays by using the Paper handling menu	42
Using the control panel	43
Control-panel layout	44
Control-panel features	45
Home-screen navigation	46
Help system	47
\	47
\	47
Menu map	48
Retrieve job menu	49
Information menu	50
Paper handling menu	51
Configure device menu	54
Originals submenu	54
Copying submenu	55
Enhancement submenu	55
Sending submenu	56
Printing submenu	58
PCL submenu	60
Print quality submenu	62
System setup submenu	65
Copy/send settings	69
MBM-3 Configuration submenu	70
Stapler/stacker submenu	70
I/O submenu	71
EIO X Jetdirect submenu	72
Embedded Jetdirect submenu	72
Resets submenu	75
Fax menu	77
Diagnostics menu	78
Service menu	81
Printing	83
Orienting media	84
Printing documents	86
To print a document	86
Selecting which tray is used for printing	87
Understanding tray order	87
Customizing tray 1 operation	87
Printing by type and size of media (locking trays)	88
Manually feeding media from tray 1	89
Selecting the correct fuser mode	90
Selecting the output bin	91
3‑bin mailbox output bins	91
Selecting an output location	91
Selecting face-up or face-down output for copy jobs	92
Printing on envelopes	93
Loading envelopes in tray 1	93
Printing on special media	95
Printing on labels	95
Printing on transparencies	95
Printing on letterhead, prepunched, or preprinted paper	96
Printing on paper that has a special finish	97
Printing on small sizes, custom sizes, or heavy paper	97
Setting custom paper sizes	98
Printing on both sides of paper (optional duplexer)	100
Guidelines for printing on both sides of paper	100
Orientation of paper for duplexing	101
Layout options for printing on both sides of paper	101
To print on both sides by using the optional duplex-printing accessory	102
Setting the registration	103
To set the registration	103
Using features in the printer driver	104
Creating and using quick sets	104
Creating and using watermarks	104
Resizing documents	105
Setting a custom paper size from the printer driver	105
Printing on different paper for the first page of a print job	105
Printing multiple pages on one sheet of paper	106
Setting the stapling options	106
Selecting face-up or face-down output in the printer driver	107
Using job storage features	108
To gain access to the job storage features	108
Printing a private job	108
Deleting a private job	109
Storing a print job	109
Creating a QuickCopying job	110
Printing additional copies of QuickCopy jobs	110
Deleting a QuickCopy job	111
Proofing and holding a job	111
Printing the remaining copies of a held job	111
Deleting a held job	112
Copying	113
Copy-screen navigation	114
Cancel button	114
OK button	114
Basic copying instructions	115
Copying by using the default settings	115
Copying by using user-defined settings	115
Copying by using the scanner glass	117
Copying by using the ADF	117
Using Job Mode	117
Modifying copy settings for the current job	118
Adjusting the copy contrast	118
Reducing or enlarging copies	118
Background removal	118
Sharpness	118
Contrast	118
Copying multiple sized originals	119
Creating a stored copy job	119
Scanning and sending to e‑mail	121
What is SMTP?	122
What is LDAP?	122
E‑mail configuration	123
Automatic e‑mail configuration	123
Manual e-mail configuration	123
To find gateways by using an e‑mail program	124
E‑mail screen navigation	125
Help button	125
From: field	125
To:, CC:, and BCC: fields	125
Clear All button	125
E‑mail basics	126
Loading documents	126
Sending documents	126
Using the address book	128
Creating a recipient list	128
Using the local address book	128
Additional e‑mail features	130
Secondary e‑mail	130
Send to folder	130
Send to workflow	130
Faxing	131
Analog faxing	132
Installing the fax accessory	132
Connecting the fax accessory to a phone line	134
Configuring and using the fax features	135
Digital faxing	136
Optional output and input devices	137
3‑bin mailbox	138
Mailbox mode	138
Stacker mode	138
Function-separator mode	138
Using the 3‑bin mailbox	138
Stapler/stacker accessory	141
To configure the printer driver to recognize the optional stapler/stacker	141
To select the stapler in the software (Windows)	141
To select the stapler in the software (Mac)	141
To select the stapler at the control panel for printed jobs	142
To select the stapler in the printer driver for printed jobs (Windows)	142
To select the stapler in the printer driver for printed jobs (Mac)	142
To set the stapler at the control panel for all copy jobs	142
To set the stapler at the control panel for a single copy job	143
To configure the MFP to stop or continue when the staple cartridge is empty	143
Loading staples	143
500-sheet feeders and the cabinet/stand	145
Envelope feeder	146
Installing the optional envelope feeder	146
Removing the optional envelope feeder	147
Loading envelopes in the optional envelope feeder	147
Troubleshooting the output and input accessories	150
Security features	151
Securing the embedded Web server	152
To secure the embedded Web server	152
Foreign Interface Harness (FIH)	153
Requirements	153
Using the FIH	153
Secure Disk Erase	155
Data affected	155
Gaining access to Secure Disk Erase	155
Additional Information	155
Job-storage features	156
DSS authentication	157
Locking the control‑panel menus	158
To lock the control‑panel menus	158
Locking the formatter cage	159
Managing and maintaining the MFP	161
Using the embedded Web server	162
Opening the embedded Web server	162
Information tab	163
Settings tab	163
Digital Sending tab	164
Networking tab	164
Other links	165
Using the HP Toolbox	166
Supported operating systems	166
Supported browsers	166
To view the HP Toolbox	167
Status tab	167
Alerts tab	167
Device Settings window	168
Toolbox links	168
Other links	168
Using HP Web Jetadmin software	169
Configuring and verifying an IP address	170
TCP/IP assignment	170
Verifying the TCP/IP configuration	170
Changing an IP address	170
Setting the real-time clock	172
Setting the date and time	172
Setting the wake time	173
Setting the sleep delay	174
Checking the MFP configuration	175
To print an information page	175
Menu map	175
Configuration page	175
HP Jetdirect page	177
Supplies status page	177
Usage page	178
PCL or PS font list	179
Managing the print cartridge	180
HP print cartridges	180
Non-HP print cartridges	180
Print-cartridge authentication	180
Print-cartridge storage	180
Print-cartridge life expectancy	180
Checking the supply level	181
Cartridge-low and cartridge-out conditions	181
Upgrading the firmware	183
Determining the current level of firmware	183
Downloading the new firmware from the HP Web site	183
Transferring the new firmware to the MFP	183
Upgrading the HP Jetdirect firmware	185
Cleaning the MFP	187
Cleaning the outside of the MFP	187
Cleaning the touchscreen	187
To clean the scanner glass	187
Cleaning the fuser	187
Cleaning the ADF delivery system	188
Calibrating the scanner	192
To print the calibration target	192
Performing preventive maintenance	193
Printer preventive maintenance	193
The ADF maintenance kit	193
Solving problems	195
Solving general problems	196
Troubleshooting checklist	196
Determining MFP problems	198
Clearing jams	199
Clearing jams from the top-cover and print-cartridge areas	200
Clearing jams from the optional envelope-feeder area	202
Clearing jams from the tray 1 area	203
Clearing jams from the tray 2, 3, 4, or 5 areas	205
Clearing jams from the optional duplexer	206
Clearing jams from the output areas	207
Clearing jams from the fuser	209
Clearing jams from the ADF	212
Clearing staple jams	213
Solving repeated jams	215
Using the paper-path test	215
Understanding MFP messages	217
Using the MFP help system	217
If a message persists	217
Resolving control‑panel messages	218
Understanding accessory lights for the 3‑bin mailbox and stapler/stacker	230
Accessory lights	230
Replacing accessories or accessory components	231
Understanding lights on the formatter	232
HP Jetdirect LEDs	232
Heartbeat LED	232
Fax LED	233
Correcting print-quality and copy-quality problems	234
Print-quality checklist	234
Image defect examples	234
Light print (partial page)	236
Light print (entire page)	237
Specks	237
Dropouts	237
Lines	238
Gray background	238
Toner smear	239
Loose toner	239
Repeating defects	240
Repeating image	240
Misformed characters	241
Page skew	241
Curl or wave	241
Wrinkles or creases	242
Vertical white lines	242
Tire tracks	243
White spots on black	243
Scattered lines	243
Blurred print	244
Random image repetition	244
Blank page (ADF)	245
Horizontal lines (ADF)	245
Page skew (ADF)	246
Vertical lines (ADF)	246
Image shifted (ADF)	246
Unexpected image (ADF)	247
Repetitive defect ruler	248
Solving e‑mail problems	249
To validate the SMTP gateway address	249
To validate the LDAP gateway address	249
Solving network connectivity problems	250
Troubleshooting network printing problems	250
Verifying communication over the network	250
Supplies and accessories	253
Ordering parts, accessories, and supplies	254
Ordering directly from HP	254
Ordering through service or support providers	254
Ordering directly through the embedded Web server (for printers that are connected to a network)	254
Ordering directly through the HP Toolbox software (for printers that are directly connected to a com ...	254
Part numbers	255
Accessories	255
Print cartridges	255
Maintenance kits	256
Memory	256
Cables and interfaces	257
Print media	257
Service and support	261
Hewlett-Packard limited warranty statement	261
Print Cartridge Limited Warranty Statement	262
Availability of support and service	263
HP maintenance agreements	263
Priority Onsite Service	263
Next business day	263
Installation and maintenance-kit replacement	263
Repacking the MFP	264
To repack the MFP	264
Service information form	265
MFP specifications	267
Physical specifications	268
Electrical specifications	269
Acoustic specifications	270
Environmental specifications	271
Image area	272
Skew specifications	273
Media specifications	275
Print media specifications	275
Printing and paper storage environment	275
Envelopes	276
Labels	278
Transparencies	278
Supported types and sizes of print media	279
MFP memory and expansion	285
Memory overview	286
Determining memory requirements	287
Installing memory	288
To install memory DIMMs	288
To install a flash memory card	290
Replacing the hard-disk drive	292
Checking memory installation	296
To verify that memory devices are installed correctly	296
Saving resources (permanent resources)	297
Installing EIO cards	298
To install EIO cards	298
Regulatory information	299
Introduction	299
FCC regulations	300
Telecom	301
Environmental Product Stewardship program	302
Protecting the environment	302
Ozone production	302
Energy consumption	302
HP LaserJet printing supplies	303
Material safety data sheet	304
For more information	304
Declaration of conformity (HP LaserJet 4345mfp)	305
Declaration of conformity (HP LaserJet 4345x mfp, 4345xs mfp, and 4345xs mfp)	306
Country-/region-specific safety statements	307
Laser safety statement	307
Canadian DOC statement	307
Japanese VCCI statement	307
Korean EMI statement	307
Finnish laser statement	308
Australia	308

Match case Limit results 1 per page

duplexer specifications

268

duplexing, sizes supported

envelope feeder specifications

268

fuser modes

HP, ordering

243

23, 70

manual feed

pages per sheet

preprinted

prepunched

settings

small

specifications

261

stacker specifications

269

stapler specifications

270

stapling

127

storing

261

tray 1 specifications

266

tray selection

73, 74

tray settings

28, 37

types supported

265

usage page

164

wrinkled

228

media jams.

See

jams

memory

allocating

283

DIMM error messages

207

expansion

272

features

flash, installing

276

included

installing DIMMs

274

insufficient

212, 205

part numbers

242

permanent storage error messages

208

requirements

273

supply errors

204

verifying installation

282

Menu button

menu map, control panel

menus, control panel

access denied

209

Configure device

Copy/send settings

Copying

Diagnostics

EIO X Jetdirect

Embedded Jetdirect

Enhancement

Fax

I/O

Information

locking

144

Originals

Paper handling

28, 37

PCL

Print quality

Printing

Resets

Retrieve job

Sending

Service

System setup

mercury specifications

289

messages

alphabetical list

204

jams

185

numerical list

204

settings

troubleshooting

203

messages, control panel

printing event log

Microsoft Windows.

See

Windows

misformed characters, troubleshooting

227

models, features

monthly duty cycle

moving the MFP

multiple pages per sheet

n-up printing

narrow paper, printing on

Netscape Navigator, versions supported

embedded Web server

148

HP Toolbox

152

HP Web Jetadmin

155

Networking tab, embedded Web server

150

networks

connectivity features

e-mail system requirements

HP Jetdirect configuration page

163

HP Jetdirect print server error messages

209

installing EIO cards

284

installing Macintosh software

installing Windows software

IP addresses

156

print servers included

settings

SMTP servers

108

troubleshooting printing

236

validating gateway addresses

235

noise specifications

256

non-HP print cartridges

166

Novell login required

213

number of copies

NVRAM errors

208

on/off switch, locating

online customer support

iii

online help

control panel

drivers

OpenVMS drivers

302

Index

ENWW