Ricoh 3045 User Instructions - Page 130

Editing Fax Cover Sheets

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Fax via Computer -Using the machine's Address Book data in the destination list of the LAN-Fax You can save information about fax destinations registered to this machine in a personal computer as a CSV file using "Address Management Tool" in "SmartDeviceMonitor for Admin". Saved CSV files can be inserted into the destination table of the LAN-Fax Driver by selecting [New/Browse...] in Address Book. Save the file again for the LAN-Fax Driver. Reference For details, see "SmartDeviceMonitor for Admin" Help. Note 6 ❒ When destinations registered in groups by this machine are insert- ed into Address Book, each per- son's destination is determined according to the following order of priority (check before inserting and changing the order of priority, if necessary): IP-Fax destination → Fax number → Mail address ❒ Depending on the machine type, you may not be able to use the machine when it is updating the Address Book using CSV files (retrieved using SmartDeviceMonitor for Admin) that contain user codes. 120 -Managing facsimile functions using SmartDeviceMonitor for Admin You can check information about this machine's fax functions using a computer and save files on a computer using SmartDeviceMonitor for Admin. Note ❒ For details about SmartDeviceMon- itor for Admin and its installation, see Printer Reference. ❒ For details, see Network Guide and SmartDeviceMonitor for Admin Help. Editing Fax Cover Sheets LAN-Fax Cover Sheet Editor allows you to edit the format for fax cover sheets. It is necessary to create a cover sheet file before attaching a cover sheet to fax document using LAN-Fax Driver. Creating a cover sheet Use the following procedure to create a fax cover sheet. You can edit the following items using LAN-Fax Cover Sheet Editor. • Company name as destination info. • Department name as destination info. • Person name as destination info. • Company name as sender info. • Department name as sender info. • Person name as sender info. • Telephone number as sender info. • Fax number as sender info. • Date • Message

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Fax via Computer
120
6
-
Using the machine's Address
Book data in the destination
list of the LAN-Fax
You can save information about fax
destinations registered to this machine
in a personal computer as a CSV file
using “Address Management Tool”
in “SmartDeviceMonitor for Admin”.
Saved CSV files can be inserted into
the destination table of the LAN-Fax
Driver by selecting
[
New/Browse...
]
in
Address Book. Save the file again for
the LAN-Fax Driver.
Reference
For details, see “SmartDeviceMon-
itor for Admin” Help.
Note
❒
When destinations registered in
groups by this machine are insert-
ed into Address Book, each per-
son's destination is determined
according to the following order of
priority (check before inserting
and changing the order of priority,
if necessary): IP-Fax destination
→
Fax number
→
Mail address
❒
Depending on the machine type,
you may not be able to use the ma-
chine when it is updating the Ad-
dress Book using CSV files (retrieved
using SmartDeviceMonitor for
Admin) that contain user codes.
-
Managing facsimile functions
using SmartDeviceMonitor for
Admin
You can check information about this
machine's fax functions using a com-
puter and save files on a computer us-
ing SmartDeviceMonitor for Admin.
Note
❒
For details about SmartDeviceMon-
itor for Admin and its installation,
see
Printer Reference
.
❒
For details, see
Network Guide
and
SmartDeviceMonitor for Admin
Help.
Editing Fax Cover Sheets
LAN-Fax Cover Sheet Editor allows you
to edit the format for fax cover sheets.
It is necessary to create a cover sheet
file before attaching a cover sheet to
fax document using LAN-Fax Driver.
Creating a cover sheet
Use the following procedure to create
a fax cover sheet.
You can edit the following items us-
ing LAN-Fax Cover Sheet Editor.
•
Company name as destination info.
•
Department name as destination info.
•
Person name as destination info.
•
Company name as sender info.
•
Department name as sender info.
•
Person name as sender info.
•
Telephone number as sender info.
•
Fax number as sender info.
• Date
• Message