Ricoh 3045 User Instructions - Page 50

Communication Information Personal Boxes Preparation Before using this function, set the Personal Box in advance. See p.182 "Programming/changing Personal Boxes". For details about the SUB Code, see p.181 "Box Settings". 3 Personal Boxes This function lets you set up the ma- chine so that incoming documents addressed to certain users are stored in memory instead of being printed out immediately. Each user must be assigned a SUB Code (Personal Code) that was designated as a Personal Box beforehand. When the other party sends their document, they specify the SUB Code of the receiver. When the document is • To be able to receive documents into a Personal Box, you must inform the sender of the SUB Code programmed for that Personal Box and ask them to send the document using SUB Code Transmission with that SUB Code. See p.49 "SUB Code". received, it is stored in the Personal • When documents have been received Box with the matching SUB Code. This enables several individuals or departments to share a single fax machine yet be able to differentiate between documents. Furthermore, if into Personal Boxes, the Confidential Reception/Memory Lock indicator lights and the Confidential File Report is printed. See p.37 "Confidential File Report". you specify a receiver for the Personal • If a receiver is assigned, the deliv- Box, instead of being stored in memo- ered document is deleted. ry, incoming documents with this SUB Code appended are forwarded directly to the destination you specify. You can specify a fax number, email address or IP-Fax destination as • If a receiver is not assigned, you can print the received documents on this machine. See p.41 "Printing Personal Box Documents". the receiver. See p.182 "Program- ming/changing Personal Boxes" for details about programming receivers. 40