Ricoh 3045 User Instructions - Page 91

More Transmission Functions Transmitting Journal by E-mail Journal by e-mail Preparation If the setting is made so that the Journal is transmitted as an e-mail, it is To transmit the Journal by e-mail, transmitted to the e-mail address of it is necessary to make settings with an administrator. User Parameters. See p.167 "User Parameters" (switch 21, bit 4). This section describes the CSV format of the Journal attached to an e-mail. The Journal is automatically transmitted to the e-mail address of the adminis- Note trator after every 50 communications. ❒ To transmit the Journal, it is neces- A CSV format Journal is attached to sary to make settings with the User the e-mail. Parameters. See p.167 "User Pa- Important ❒ This machine does not store sent CSV files. It is recommended that rameters" (switch 21, bit 4). ❒ You can display a sender name with the User Parameters. See p.167 "User Parameters" (switch 04, bit 5). 4 you double-check the e-mail ad- dress of an administrator before ❒ To set the administrator e-mail ad- the Journal is transmitted. If the e- dress, see "File Transfer", Network mail address of the administrator Guide. is not correct, your important Jour- ❒ Depending on security settings, the nal may be lost. Sent CSV files are Destination/Sender name may not not left on the fax machine. See appear. "File Transfer", Network Guide. Note ❒ If the administrator's address is wrong, you may not be able to acquire the Journal. ❒ If the Journal fails to be transmitted in e-mail format, the Journal is printed out. ❒ The name of an attached CSV file is "JOURNAL+year, month, date, hours, minutes". For example, the file name transmitted in 14:40:12 on 20th, December, 2004 is "JOURNAL20041220144012.csv". ❒ The subject of a Journal sent by email begins with "Journal". 81