Ricoh 3045 User Instructions - Page 46

Communication Information Printing a Confidential Document This function is designed to prevent unauthorized users from reading your documents. If someone sends A Confirm that the Confidential File indicator is lit. you a document using Confidential Transmission, it is stored in memory but not automatically printed. To print the document you have to enter the Confidential ID Code. When your 3 machine has received a confidential document, the Confidential File (i) indicator lights. Preparation Before using this function, program your Confidential ID. See p.192 "Programming a Confidential ID". B Press [Information]. Important ❒ If the main power switch is off for about an hour, all confidential documents are deleted. When this happens, the Power Failure Report is printed so you can confirm which documents have been deleted. See p.202 "Turning Off the Main Power / In the Event of Power Failure". Limitation ❒ You must program the Confidential ID for Confidential Reception to work. ❒ This function is not available with Internet Fax. C Press [Print Confidential RX File]. Note ❒ If no confidential documents have been received, the message "No reception file." is shown. Press [Exit]. D Enter a 4-digit Confidential ID using the number keys, and then press the {Start} key. Note ❒ You can program one of the Quick Operation keys with operations for this function. Using the key allows you to omit step B. See p.145 "General Settings/Adjustment". The Confidential ID differs depending on the Sender's specifications. 36