Kyocera KM-5530 KM/Ri 4530/5530 Operation Guide Rev 5F - Page 113

Section 6 DOCUMENT AND OUTPUT MANAGEMENT FUNCTIONS 1. Document management functions (1) What are the "document management" functions? "Document management" functions refer to those functions that enable you to scan and save documents onto the copier's hard disk, and then use that data for copying purposes. Each function has it's own separate "box" (the area where document data is saved) on the hard disk and all data for that particular function is saved into that specific box. The following "document management" functions are available with this copier: ● Form registration (pages 6-1 through 6-4) You can store in a box on the copier's hard disk, and you can then manage the use of, those images that will be used as the "form" in the form overlay mode. ● Shared data box (pages 6-4 through 6-8) If you register data that will be shared by all users in the shared data box, it will be possible for each user to print out that data at their own convenience. This is useful, for example, for registering business forms and the like that are frequently used my many people. The data that you register here will be stored permanently until the procedure to delete it is performed. ● Synergy print boxes (pages 6-9 through 6-19) If you store multiple sets of documents in a synergy print box, you can print out up to 10 of these sets at one time. If the optional Printer Kit or Scanner Kit is installed in your copier, you can also store print and scan data in synergy print boxes and add them to the copy jobs. (2) Form registration 1 Registering a form Perform the following procedure when you want to register an images as a "form" for use in the form overlay mode. 1 Set the document that you want to register as a form. 2 Press the [Document Management] key. The "Document Management" screen will be displayed. 3 Touch the "Form register" key. The "Form reg." ["Form registr."] screen will be displayed. Inch specifications Select function. Document Management Shared Data Box Synergy Print Box Form box 25/10/'01 19:20 End Document reg. Box Editing Document printing Document reg. Box Editing Document printing Form reg. Box Editing Metric specifications Select function. Document Management Shared Data Box Synergy Print Box 25/10/'01 19:20 End Form box Document registr. Box Editing Document printing Document registr. Box Editing Document printing Form registr. Box Editing 4 Touch the "Change name" key and then enter a name for the form data. If you do not want to register a name for the form data, go directly to the next step. Inch specifications Ready to register form(s). Place originals then press Start key. Form registration Form box Documents Form006 Change name Auto Select orig. size Auto size Select regi. size Basic Original 11x81/2" Register 81/2x11" 25/10/'01 19:20 Cancel 100% Reduce/ Enlarge Quality Back Edge Orig. set direction Edit Metric specifications Ready to register form(s). Set original. Press Start key. Form registration Form box Documents FORM006 Change name Auto Select size orig. Auto size Select regi. size Basic Original Register A4 A4 25/10/'01 19:20 Job cancel 100% Reduce/ Enlarge Quality Back Edge Orig. set direction Edit 6-1