Sharp MX-M623 MX-M623 MX-M753 Operation Manual - Page 656

DOCUMENT FILING Automatic deletion of files You can have document filing data in specified folders automatically deleted at regular intervals by specifying the folders and the time. Periodic deletion of files stored in the machine helps to prevent the leaking of sensitive information and frees space on the hard drive. Every day, every week, or every month can be selected for the deletion cycle, and a time can be set for each selection. For example, you can set file deletion to take place every week on Friday at 6:00 PM. Automatic file deletion settings are configured in "Automatic Deletion of File Settings" in the system settings (administrator). To check the settings, print the following list in the system settings. To check information on the deletion cycle: Print the "Administrator Settings List" in the system settings (administrator). To check information on the folders selected for file deletion: Print the "Document Filing Folder List" in the system settings. When "Automatic Deletion of File Settings" is enabled in the system settings (administrator), all files in the specified folders will be deleted when the set time arrives. Take care not to store files that you wish to keep in folders specified for file deletion. • System Settings: Document Filing Control (page 7-27) This shows a list of the folder names for document filing. • System Settings (Administrator): Automatic Deletion of File Settings Configure settings for automatic deletion at regular intervals of files stored using the document filing function. • System Settings (Administrator): Administrator Settings List Use this to print a list of the administrator settings, including document filing settings. 6-6 Contents