Ricoh 3245 Fax Reference - Page 131

Editing Fax Cover Sheets

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Sending Fax Documents from Computers Editing Fax Cover Sheets LAN-Fax Cover Sheet Editor allows you to edit the format for fax cover sheets. It is necessary to create a cover sheet file before attaching a cover sheet to fax messages using LAN-Fax Driver. Creating a cover sheet Use the following procedure to create a fax cover sheet. You can edit the items below using LAN-Fax Cover Sheet Editor. • Company name as destination info. • Department name as destination info. • Person name as destination info. • Title of address as destination info. • Company name as sender info. • Department name as sender info. • Person name as sender info. • Telephone number as sender info. • Fax number as sender info. • Date • Message Note ❒ Cover sheet data is stored in its own format (using "fcp" as its extension) A On the [Start] menu, point to [Pro- grams], [LAN-Fax Utilities], and then click [LAN-Fax Cover Sheet Editor]. The dialog box of LAN-Fax Cover Sheet Editor appears. B Edit the cover sheet. Note ❒ For details about operations, see Help. C Click [Save as...] on the [File] menu. D Select a folder, and then enter a file name. E Click [Save]. Attaching a created cover sheet Use the following procedure to attach a created cover sheet file to a fax message. A On the [File] menu, click [Print...]. B Select "LAN-Fax M6" in "Printer Name", and then click [OK]. The [LAN-Fax] dialog box appears. C Click [Edit Cover Sheet]. The [Edit Cover Sheet] dialog box appears. D Select a cover sheet file from the 6 drop-down list or after clicking [Browse...] in [Select Cover Sheet]. Note ❒ The selection made in [Select Cover Sheet] is not canceled unless you select another file. If you want to change only destination information, skip this step and proceed to step E. E Select the type of information from [To:]. Note ❒ You can select [Use Address Book], [To Whom It May Concern], [Edit Names], or [None]. Selecting [Edit Names] allows you to enter company, department, and person names. F To print the date, select the [With a Date] check box. 121

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Sending Fax Documents from Computers
121
6
Editing Fax Cover Sheets
LAN-Fax Cover Sheet Editor allows
you to edit the format for fax cover
sheets. It is necessary to create a cover
sheet file before attaching a cover
sheet to fax messages using LAN-Fax
Driver.
Creating a cover sheet
Use the following procedure to create
a fax cover sheet.
You can edit the items below using
LAN-Fax Cover Sheet Editor.
•
Company name as destination info.
•
Department name as destination info.
•
Person name as destination info.
•
Title of address as destination info.
•
Company name as sender info.
•
Department name as sender info.
•
Person name as sender info.
•
Telephone number as sender info.
•
Fax number as sender info.
•
Date
•
Message
Note
❒
Cover sheet data is stored in its
own format (using
“
fcp
”
as its ex-
tension)
A
On the
[
Start
]
menu, point to
[
Pro-
grams
]
,
[
LAN-Fax Utilities
]
, and then
click
[
LAN-Fax Cover Sheet Editor
]
.
The dialog box of LAN-Fax Cover
Sheet Editor appears.
B
Edit the cover sheet.
Note
❒
For details about operations, see
Help.
C
Click
[
Save as...
]
on the
[
File
]
menu.
D
Select a folder, and then enter a
file name.
E
Click
[
Save
]
.
Attaching a created cover sheet
Use the following procedure to attach
a created cover sheet file to a fax mes-
sage.
A
On the
[
File
]
menu, click
[
Print...
]
.
B
Select
“
LAN-Fax M6
”
in
“
Printer
Name
”
, and then click
[
OK
]
.
The
[
LAN-Fax
]
dialog box appears.
C
Click
[
Edit Cover Sheet
]
.
The
[
Edit Cover Sheet
]
dialog box
appears.
D
Select a cover sheet file from the
drop-down list or after clicking
[
Browse...
]
in
[
Select Cover Sheet
]
.
Note
❒
The selection made in
[
Select
Cover Sheet
]
is not canceled un-
less you select another file. If
you want to change only desti-
nation information, skip this
step and proceed to step
E
.
E
Select the type of information
from
[
To:
]
.
Note
❒
You can select
[
Use Address
Book
]
,
[
To Whom It May Concern
]
,
[
Edit Names
]
, or
[
None
]
. Selecting
[
Edit Names
]
allows you to enter
company, department, and per-
son names.
F
To print the date, select the
[
With a
Date
]
check box.