Ricoh 3245 Fax Reference - Page 50

Communication Information Personal Boxes Preparation Before using this function, set the Personal Box in advance. See p.181 "Programming/changing Personal Boxes". • To be able to receive messages into a Personal Box you must inform the sender of the SUB Code programmed for that Personal Box and ask them to send the message using SUB Code Transmission with that SUB Code. See p.49 "SUB 3 Personal Boxes Code". • When messages have been re- This function lets you set up the machine ceived into Personal Boxes, the so that incoming messages addressed to Confidential Reception/Memory certain users are stored in memory in- Lock indicator lights and the Con- stead of being printed out immediately. fidential File Report is printed. See Each user must be assigned a SUB p.37 "Confidential File Report". Code (Personal Code) that has been • If a receiver is assigned, the deliv- designated as a Personal Box before- ered document is deleted. hand. When the other party sends their message, they specify the SUB Code of the receiver. When the message is received, it is stored in the Personal Box • If a receiver is not assigned, print these messages. See p.41 "Printing Personal Box Messages". with the matching SUB Code. In order to print a received message. ❖ SUB Code and SEP Code SUB Code and SEP Code are IDs This enables several individuals or consisting of up to 20 digits, and departments to share a single fax ma- can include numbers, #, *, and chine yet be able to differentiate be- spaces. To use this function, you tween messages. Furthermore, if you must program a box and SUB/SEP specify a receiver for the Personal Box, Code beforehand. The other party instead of being stored in memory, in- can send messages to, and retrieve coming messages with this SUB Code stored messages from, this box us- appended are forwarded directly to ing the code. the destination you specify. You can specify a fax number, e-mail address or IP-Fax destination as the receiver. See p.181 "Programming/changing Personal Boxes" for details on programming receivers. Note ❒ This function is not available when you have set received documents to be delivered to the network delivery server. 40