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HP LaserJet 3200 HP LaserJet 3200 Series Product - (English) User Guide - Page 283

HP LaserJet Director 133, OCR, using 138

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reports configuration 48 fax call 45 menu structure 47 one-touch numbers 47 printing all 50 speed-dial 47 T.30 protocol trace 50 unwanted 152 Reports menu 20 reprinting faxes 66 resolution control panel key 19 fax defaults 81 fax job settings 62 fax specifications 229 printer defaults 115 printer specifications 229 scanning 230 restoring factory defaults 41 restoring defaults 209 returning supplies 241, 242 ring pattern, changing 91 ring volume, adjusting 39 ringing settings for 91 troubleshooting 155 rollers cleaning 214 jams between 174 Roll-Over lines 150 S safety statement, laser 233 sales and service offices 253 satellite telephone connections, settings for 97 saving printer settings 116 scanned files 138 saving toner 111 Scan key adding destinations for 140 locating 19 scanner duty cycle 230 mirror 168 recalibrating 216 separation pad, installing 225 separation pad, part number 257 scanner path cleaning 213 jams in 177, 179 parts, identifying 21 scanning attaching files to e-mail 145 contrast, adjusting 190 control panel key 19, 140 copying during 15, 17 crooked results, troubleshooting 172 e-mailing 143 faxing during 15, 17 file formats 138 HP LaserJet Director 133 loading media 26 margins 230 media, selecting 25 methods 136 multiple tasks during 15, 17 OCR, using 138 originals, loading 26 page by page 136 printing during 15, 17 saving 138 specifications 230 speed, troubleshooting 167 troubleshooting 166 TWAIN, using 142 sealing tape, removing 187 selecting media 23, 25 output path 31 paper 23, 25 sending faxes ad-hoc groups 58 delaying 59 from memory 59 group-dial codes 57 multiple recipient 57 one recipient 55 troubleshooting 153 using software 98 separation pads installing scanner 225 part number 257 servers. See HP JetDirect print servers; printer drivers service information form 248 Service menu 20 service, repair information form 248 obtaining 247 office locations 253 settings adjusting defaults 37 autoreduction of faxes 95 configuration report 48 contrast, adjusting default 81 contrast, adjusting for current job 61, 122 EN Index 281

Section	Page
Contents	7
1 About This Guide	13
Introduction	13
Using this guide with your product functionality	14
2 Getting to Know the Product	15
Introduction	15
What you can do with the product	16
When the product is directly connected to a computer	16
When the product is connected to a network	18
Identifying product components	20
Control panel lights and keys	20
Identifying hardware parts	23
Selecting print media	25
Selecting media to print	25
Selecting items for faxing, copying, or scanning	27
Loading print media	28
Loading print media to be faxed, copied, or scanned	28
Loading media to be printed	30
Selecting the output path	33
Features available only through the software	34
Using the HP LaserJet Director	34
Using the HP LaserJet Document Manager (Windows) or the HP LaserJet Workplace (Mac OS)	37
3 Managing General Default Settings, Logs, and Reports	39
Introduction	39
Changing general default settings	40
Changing the default paper size for the paper input tray	40
Changing sound volume	41
Changing the language on the display panel	43
Restoring factory defaults	43
Managing logs and reports	44
Printing the fax activity log	45
Setting the fax activity log to print automatically	46
Printing a fax call report	47
Setting when the fax call report prints	47
Including the first page of each fax on the fax call report	48
Printing a one-touch, speed-dial, and group- dial report	49
Printing the control panel menu structure	49
Printing a configuration report	50
Printing the block fax list	50
Printing a PCL font list	51
Printing a PostScript font list	51
Printing all fax reports	52
Printing a T.30 protocol trace report	52
Setting when the T.30 protocol trace report prints	53
4 Faxing	55
Introduction	55
Sending faxes	56
Sending faxes to one recipient	57
Quickly programming speed-dial codes or one-touch keys	57
Sending faxes to multiple recipients	59
Sending a fax at a future time	61
Redialing manually	62
Using the Contrast button to adjust the contrast for the current fax or copy job	63
Adjusting the resolution for the current job	64
Canceling the current fax job	66
Canceling a fax job using Fax Job Status	66
Receiving faxes	67
Receiving faxes when you hear fax tones	67
Reprinting faxes	68
Blocking or unblocking fax numbers	69
Advanced send fax features and settings	71
About speed-dial codes, one-touch keys, and group-dial codes	72
Programming speed-dial codes and one- touch keys	73
Programming a one-touch key for alternate long distance	75
Programming group-dial codes	76
Deleting all speed-dial codes, one-touch keys, and group-dials codes	78
Using Manual Dial	79
Sending a fax by dialing from a telephone	79
Inserting a pause or wait into a fax number	80
Using dialing characters	80
Changing the information in the fax header	81
Changing the default contrast and resolution for outgoing faxes	83
Selecting tone- or pulse-dialing mode	84
Changing how the product redials	85
Inserting a dial prefix	86
Changing the detect dial tone setting	87
Advanced receive fax features and settings	88
Using fax forwarding	89
Requesting a fax from another fax machine (polling)	90
Clearing faxes from memory	91
Changing how the product answers incoming faxes	92
Changing answer ring patterns	93
Enabling an extension phone	95
Changing the silence-detect mode	96
Changing autoreduction for incoming faxes	97
Enabling stamp received faxes	98
Setting error correction	99
Faxing using the software	100
Sending faxes from the software	100
Receiving faxes to your computer	101
Customizing your own fax cover sheet	102
5 Printing	105
Introduction	105
Printer drivers	106
Choosing a printer driver	106
Gaining access to the printer driver	107
Printer tasks	108
Printing on letterhead and envelopes	109
Printing on special media	111
Stopping a print job	113
Saving toner when printing drafts	113
Printing on both sides of paper	114
Printing multiple pages on one sheet of paper	116
Creating and using watermarks	116
Printer settings	117
Changing the resolution	117
Saving printer settings for different print jobs	118
Printing Tips	119
Tips for printing custom sizes	119
Tips for printing envelopes	119
Tips for printing labels	120
6 Copying	121
Introduction	121
Copying tasks	122
Making black and white copies	123
Making color copies	124
Using the Contrast button to adjust the contrast for the current fax or copy job	124
Adjusting copy quality for the current job	125
Reducing or enlarging copies for the current job	125
Default Copy Settings	127
Changing the default copy quality	128
Changing the default copy contrast	128
Changing the default copy size	129
Changing the default copy collation	130
Changing the default number of copies	131
7 Scanning	133
Introduction	133
Scanning basics	134
Scanning from the product software	135
Starting a scan	135
Working with scanned items	138
About OCR software	140
Scanning from the product control panel	141
Using the Scan key to scan	141
Adding or deleting scan destinations	142
Scanning with TWAIN-enabled software	144
Sending scanned items as e-mail attachments	145
Sending e-mail from the product	145
Sending e-mail in an alternative mode	147
8 Problem Solving and Product Maintenance	149
Introduction	149
General troubleshooting checklist	150
Resolving fax problems	151
Fax setup checklist	151
General fax problems	154
Sending fax problems	155
Receiving fax problems	157
Resolving printing problems	161
General printing problems	161
Printing problems when using MS-DOS	165
Resolving copying problems	166
Resolving scanning problems	168
Resolving paper feed problems	172
Clearing jams from the printer path areas	172
Clearing jams from the scanner path areas	179
Resolving image quality problems	183
Resolving control panel error messages	197
Common Macintosh problems	204
Problems in the Chooser	205
Printing errors	206
USB problems	206
Selecting an alternate PPD	208
Renaming the printer driver	209
Resolving PostScript Errors	209
Restoring the factory defaults	211
Uninstalling the software	212
Product Maintenance	213
Cleaning the print paper path	213
Cleaning the scanner path	215
Recalibrating the scanner	218
Managing HPLaserJet toner cartridges	218
Using Memory (DIMMs)	222
Installing a new document scanner separation pad	227
A Specifications	229
Introduction	229
Product specifications	230
Overall specifications	230
Faxing specifications	231
Printing specifications	231
Copying specifications	232
Scanning specifications	232
Paper specifications	233
Supported paper sizes	233
Paper weight equivalence table (approximate)	234
Transportation	235
Laser safety statement	235
FCC regulations	236
FCC part 68 requirements	237
Telephone consumer protection act (U.S.)	238
IC CS-03 requirements	239
Regulatory information for European Union countries	240
New Zealand Telecom Regulatory Notices	240
Declaration of conformity	241
Canadian DOC regulations	242
Environmental product stewardship program	242
Material safety data sheet	245
Battery Specifications	245
B Service and Support Information	247
Warranty information	247
Hewlett-Packard limited warranty statement	247
Obtaining hardware service	249
Returning the unit	249
Service information form	250
Software license agreement	251
HPCustomer Care	253
HPsales and service offices	255
Worldwide Hewlett-Packard Country/Region Sales and Service Offices	255
Ordering parts	259
Ordering software	261
Glossary	263

Match case Limit results 1 per page

Index

281

reports

configuration 48

fax call 45

menu structure 47

one-touch numbers 47

printing all 50

speed-dial 47

T.30 protocol trace 50

unwanted 152

Reports menu 20

reprinting faxes 66

resolution

control panel key 19

fax defaults 81

fax job settings 62

fax specifications 229

printer defaults 115

printer specifications 229

scanning 230

restoring

factory defaults 41

restoring defaults 209

returning supplies 241, 242

ring pattern, changing 91

ring volume, adjusting 39

ringing

settings for 91

troubleshooting 155

rollers

cleaning 214

jams between 174

Roll-Over lines 150

safety statement, laser 233

sales and service offices 253

satellite telephone connections, settings

for 97

saving

printer settings 116

scanned files 138

saving toner 111

Scan key

adding destinations for 140

locating 19

scanner

duty cycle 230

mirror 168

recalibrating 216

separation pad, installing 225

separation pad, part number 257

scanner path

cleaning 213

jams in 177, 179

parts, identifying 21

scanning

attaching files to e-mail 145

contrast, adjusting 190

control panel key 19, 140

copying during 15, 17

crooked results, troubleshooting 172

e-mailing 143

faxing during 15, 17

file formats 138

HP LaserJet Director 133

loading media 26

margins 230

media, selecting 25

methods 136

multiple tasks during 15, 17

OCR, using 138

originals, loading 26

page by page 136

printing during 15, 17

saving 138

specifications 230

speed, troubleshooting 167

troubleshooting 166

TWAIN, using 142

sealing tape, removing 187

selecting

media 23, 25

output path 31

paper 23, 25

sending faxes

ad-hoc groups 58

delaying 59

from memory 59

group-dial codes 57

multiple recipient 57

one recipient 55

troubleshooting 153

using software 98

separation pads

installing scanner 225

part number 257

servers.

See

HP JetDirect print servers;

printer drivers

service information form 248

Service menu 20

service, repair

information form 248

obtaining 247

office locations 253

settings

adjusting defaults 37

autoreduction of faxes 95

configuration report 48

contrast, adjusting default 81

contrast, adjusting for current job 61,

122