Kyocera KM-2030 Fax System (B) Instruction Handbook - Page 131

Restricted Access By allowing certain communication and operation only upon entry of one of the viable access codes, use of this fax - such as the number of communications initiated - can be effectively scrutinized for up to 50 individual departments by printing out the corresponding report. * It is necessary to register these access codes in advance. (Refer to "(5) Registering Access Codes", page 4-50.) > The following methods of communication can be managed under Restricted Access. • Standard transmission • Transmission that uses the timer • Broadcast Transmission • F-Code Based Transmission to a Relay Station • Polling Communication • F-Code Based Bulletin Board Communication • Encrypted Transmission • Manual transmission/reception when dialing is initiated from this fax Section 4 Other Features of this Fax Restricted Access limits the available functions of this fax to those individuals who enter a viable access code - or to the person-in-charge of managing use who enters the registered management password. > The following functions of this fax are available upon entering a viable access code. • Standard transmission • Transmission that uses the timer • Broadcast Transmission • F-Code Based Relay Broadcast Trasnission • Polling Communication • F-Code Based Confidential Communication • F-Code Based Bulletin Board Communication • Encrypted Transmission • Editing a communication in memory > All functions of this fax, including registration, settings and report/list print out, are available when you enter the registered management password. * It is possible to dial a fax or telephone number or view the Communication Result Display, as well as print out the Activity Report, without entering an access code or the registered management password. * If Restricted Access is turned ON, only those sets of documents entered using the same access code will be pooled together under the Batch Transmission function. Any documents that were entered using different access codes will be sent during different transmissions. (Refer to "(8) Batch Transmission Function", page 1-18.) * If Restricted Access Report print out is turned ON, a Restricted Access Report will be automatically printed out upon reaching 50 individual transactions. (Refer to "Turning Report Print Out ON/OFF", page 6-2.) * Ordinarily, the registered self-station name will be displayed as part of the TTI, but, if Restricted Access is turned ON and the transmission is initiated by entering an access code, the department name registered for that access code will be displayed. If the transmission is initiated by entering the management password, the self-station name will be displayed as it normally is. (1) Preparations Before Use 1. If the desired access code is not registered in this fax, perform the appropriate registration procedure. (Refer to "(5) Registering Access Codes", page 4-50.) * To register an access code, you will need to enter the registered management password. (Refer to "Registering the Management Password", page 6-17.) #03:3363 Enter Access Code 2. Turn Restricted Access ON. (Refer to "(8) Turning Restricted Access ON/OFF", page 4-52.) Management: Á On *Off (2) Message Display in the Initial Mode (Restricted Access is turned ON) If the fax is in the Fax Operation mode, the message shown below will appear in the message display. Enter Access Code In this case, the following functions of this fax are available for use. • Printing out an Activity Report • Viewing the Communication Result Display • Dialing a fax or telephone number • Manual transmission/reception when the call is initiated by the other party 4-49