Kyocera KM-2030 Fax System (B) Instruction Handbook - Page 51

Section 1 Basic Use of this Fax Directory The directory searches for the name of the other party as it is registered under an abbreviated number, one-touch key, program key or group dial key and will dial the corresponding fax number(s) upon command. This function is extremely useful when a large number of fax numbers have been registered. * The directory may also be used during registration of program keys, group dial keys, Fax Forwarding, etc., as well as for entering the fax number of the other party in each of the other various types of fax communication available in this fax. * In order to use the directory, it is necessary not only that you enter the desired fax number(s) during registration of the abbreviated number, one-touch key, program key or group dial key, but that you register the name of the other party (or the group or program name) as well. (1) Search Criteria Directory searches are performed using the first three characters of the name as it is registered under the abbreviated number, one-touch key, program key or group dial key. * Directory searches will not differentiate between uppercase and lowercase letters. * If the first 3 characters of any two destinations are the same, those names will be displayed in the numerical order of the abbreviated number and then the one-touch key number. The search order is as follows and is carried out by reading the registered characters from left to right. • Inch version Alphabet (A - Z numerals (0 - 9) • Metric version Alphabet (A - Z special characters* § * # § numerals (0 - 9) * The available characters differ for each language. (Refer to "Available Characters Table", page 8-6.) (2) Searching with the Directory * Dial Confirmation will not engage when you use the directory for dialing. [Ex.] To search for "New York" Checking the initial mode display 1 Check the message display to make sure that the operation panel is in the initial mode for fax operation. (Refer to "(2) Initial Mode", page 1-14.) * If the fax is not in the Fax Operation mode, press the COPY/FAX switching key to light the FAX indicator. JUL-08-2001 12:00 (Inch) Set Document 08-JUL-2001 12:00 (Metric) Set original Set the documents you want to transmit. 2 Press the Abbr./Directory key twice. 3 (Inch) (Metric) Dir. Search: Document:81/2x11 Enter Destination (Inch) Direct. Search: Document :A4 Enter destination (Metric) Press one-touch key No. 5 (marked with the letters "MNO") 4 twice. All names beginning with "N" can now be accessed in the message display in order from the first name down. Dir. Search:N Á NALD NBC New York Direct. Search:N Á NALD NBC New York (Inch) (Metric) 1-43