Sharp MX-M4070 User Manual - Page 156

BEFORE USING THE MACHINE►ADDRESS BOOK REGISTER AN ADDRESS BOOK IN THE WEB PAGE Transmission destinations (contacts) such as fax and Scan to E-mail addresses, and groups of transmission destinations, can be stored in the address book. For the procedure for storing contacts and groups using the machine's touch panel, see "ADDRESS BOOK (page 1-138)". In setting mode, a list of stored contact and group information is displayed. To edit a contact or group, select the name of the contact/group. To add a new contact or group, click the [Add] key. Item Description Type Select the contact or group. Search Number Store a number that can be used to search for a contact or group. Address Name Store a name for an address. Initial Store an initial that can be used to search for a contact or group. Category Enter a category for a contact or group. Register this Address to be added to the [Frequent Use] index. Add a contact to the "Frequent Use" index. Address Public Setting Set whether the address will be shared with all users or only selected users. If you select [Select user], click the user selection buttons to select the users with whom the address will be shared. Share also to the following group When this function is enabled, you can select a previously stored group from the list below and share the address with that group. E-mail E-mail Address To store a new address, select [New Address] and enter the address in the address entry field. Global Address Search To search for an address stored as a global address, click this key and select the address from the list. File Type Select the file format used for a scanned image. When [OCR]* is enabled, text in the scanned data is automatically recognized. For PDF, the text information is embedded in the PDF. For PDF, RTF, TXT(UTF-8), DOCX, XLSX, or PPTX, the recognized text is saved in the corresponding format. Black & white: Select the compression format used for saving black & white images. Color/Grayscale: Select the compression format used for saving color/grayscale images. To enhance black text when scanning, select "Bk Letter Emphasis". Set as Default used Set an address as a default address. 1-153