Sharp MX-M4070 User Manual - Page 721

DOCUMENT FILING►DOCUMENT FILING Information added to files When saving a file using "File", add the following information to distinguish it from other files. User Name: Name1 File Name: Meeting handout Password: 12345678 "Meeting minutes" folder User Name File Name Stored to Property The user name is required to enter a file ownership and other information. The user name must be registered in advance. Names a file. Specifies a folder to store files. Sharing Any user can display and operate files having the "Sharing" property. Protect Once "Protect" is set, its file cannot be edited, moved, and deleted. No password setting is required. Confidential You can set a password (5 to 32 characters) for file protection. • The above information cannot be specified when a file is saved with Quick File. • When you select [Create Downloadable File] in Scan to HDD and save as a confidential file, the properties cannot be changed. To store a user name: In "Settings (administrator)", select [User Control] → [User List]. IMPORTANT POINTS WHEN USING DOCUMENT FILING • Files stored using [Quick File] are provided with the "Sharing" property that can be accessed by any person for output and sending. Therefore, do not store sensitive documents or documents that you do not want to be used by others using the [Quick File] function. • When saving a file with [File], you can save it with the "Confidential" property. Set a password for a "Confidential" file to prevent the file from being used by other people. Exercise care to prevent other people from obtaining the password. • The property of a stored "Confidential" file can be changed to "Sharing" by "Property Change" as required. Do not store sensitive documents or documents that you do not want to be used by others. • Except in cases provided for by law, SHARP Corporation bears no responsibility for any damages that result from the disclosure of sensitive information due to manipulation by a third party of any data saved using the Quick File function or File function, or incorrect operation of the Quick File function or File function by the operator who saves the data. 6-6