Sharp AR M162 AR-M162 AR-M207 Operation Manual Suite - Page 173

ADDING A COVER SHEET/MESSAGE TO A FAX TRANSMISSION This function automatically attaches an A4 (8-1/2" x 11") cover sheet to your fax transmissions. The cover sheet shows the date and time, the destination name, the sender's name and fax number, and the number of pages in the transmission. A message can also be added to a transmission. One of the following messages can be selected: "CONFIDENTIAL", "PLEASE DISTRIBUTE", "URGENT", "PLEASE CALL BACK", "IMPORTANT". Your machine The receiving machine Cover sheet / no message Cover sheet / message No cover sheet / message AUTOMATIC COVER SHEET DATE : MAY-11-2004 TUE 07:30 PM T O : SERVICE CENTRE FROM : SBC CO. FAX # : 0666211221 PAGES : 02PAGES WERE SENT (INCLUDING THIS PAGE) AUTOMATIC COVER SHEET IMPORTANT DATE : MAY-11-2004 TUE 07:30 PM T O : SERVICE CENTRE FROM : SBC CO. FAX # : 0666211221 PAGES : 02PAGES WERE SENT (INCLUDING THIS PAGE) IMPORTANT Select a cover sheet / A cover is automatically The selected message is The selected message is message and added and the fax is printed. printed at the top of the cover printed at the top of the transmit the fax. sheet. first sheet. Note • Select this function before each transmission. The selection is only effective for one transmission. After one transmission, the function automatically turns off. • Before adding a cover sheet, make sure that your sender's name and number have been programmed. (See "OWN PASSCODE SET" on page 96.) • This function cannot be used when performing a manual transmission, or when using memory polling (page 39), F-code memory polling (page 50), F-code confidential transmission (page 55), or F-code relay request transmission (page 59). • You can also enable a setting in the key operator programs to always add a cover sheet to transmissions (see "AUTO COVER SHEET" on page 103). Selecting a cover sheet / message 1 In Fax mode, press the [SPECIAL FUNCTION] key. 2-SIDED COPY SPECIAL FUNCTION DUPLEX SCAN When the [SPECIAL FUNCTION] key is pressed, the special function menu appears. ACC. (To select fax mode, see step 1 on page 18.) 2 Select "SENDING MENU" with the [ ] or [ ] key. BACK OK 2-SIDED T COPY GHI PQRS SPECIAL FUNCTION TIMER MODE SENDING OPTIONS SENDING MENU 4 To add a cover sheet, select "COVER SHEET" with the [ ] or [ ] key. To add a message, select the desired message with the [ ] or [ ] key. SENDING MENU NO MESSAGE CONFIDENTIAL PLEASE DISTRIBUTE COVER SHEET If you do not wish to add a cover sheet, select "NO CVR. SHEET". If you do not wish to add a message, select "NO MESSAGE". 5 Press the [OK] key. 3 Press the [OK] key. Note To cancel the cover sheet selection, press the key instead of the [OK] key in step 3. 44