Sharp BP-70C45 Color Advanced and Essentials BP Series Operating Manual - Page 554

SCANNER/ INTERNET FAX►ENTERING DESTINATIONS Sending only a URL to the recipient Using easy mode When [Enable Send Destination Link as Default] is enabled in the settings (administrator), the scanned data is saved in the machine's local drive, and URL information is sent to the e-mail destination. When disabled, scanned data is sent by regular Scan to E-mail. This function enable/disable cannot be changed in the easy mode screen. Using normal mode [Send Destination Link] appears on the action panel of the home screen of Scan to E-mail. By selecting this checkbox , you can use this function. Address Book Address Touch to input Address Subject File Name Specified by System Settings Color Mode Auto/Mono2 Resolution 200x200dpi File Format PDF Original Exposure Auto Others Options Scan Size Auto 8½x11 100% Send Size Auto 8½x11 Recent Jobs Sending History Call Search Number Verification Stamp Call Program Call Registered settings Send Destination Link Preview CA Start Number of URLs created One URL is created per file to be downloaded. Using [One Page per File] Multiple scanned files will be created and saved at once, and a URL will be created for each file and sent to the recipient. Using [Programmed] Files will be created and saved in a format that varies by recipient, and a URL will be created for each file. A URL will be sent to each recipient for the file in the format for that recipient. • To use this function, [Send Destination Link Settings] must be enabled in the System Settings (administrator). • This function cannot be used in combination with metadata transmission or resending from document filing. • If a subfolder is selected as the saving destination, this function cannot be used. • Scanned files are saved in the standard folder area. • Scanned files cannot be browsed by a method other than downloading. • Scanned files cannot be manually deleted, and are retained for the save period set in the System Settings. However, scanned files will be deleted if Clear All Memory or Initialize Private Data/Data in Machine is executed, or you move to Advanced Security Settings. • When all destinations in a broadcast transmission are e-mail addresses, URL information is sent to all destinations. If the file format of the saved scan data is the same for all destinations, the same URL will be sent. If the file format varies by destination, separate URLs will be sent. • If the transmission includes recipients for different jobs (Scan to FTP, Scan to Desktop, etc.), transmission will take place by sending only a URL to the recipient to any e-mail addresses, while the scanned file will be sent directly in the normal way to recipients for other jobs. • When [Document Administration Function] is enabled in the System Settings (administrator), the scanned file will be sent directly to the administrator, not by URL. • Even when [Send Destination Link Settings] is disabled in the System Settings (administrator), the URL can be accessed and the scanned file downloaded during the file save period. • The scanned file will be saved even if a send data limit is set in the System Settings (administrator) and the file exceeds the limit. The scanned file will be saved as a single file even if [If the send data exceeds maximum size, it will be sent in multiple files.] is enabled in the System Settings (administrator) and the file exceeds the limit. If there is a job other than a Scan to E-mail job in a broadcast transmission and the scanned file exceeds the [Maximum Size of Send Data (FTP/Desktop/Network Folder)] setting, transmission will not be possible. 6-48