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HP 3100 HP LaserJet 3100 - Product User's Guide, C3948-90970 - Page 276

D, Document Assistant

UPC - 886111573592

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copy size default, changing 175 copy speed 239 copying adjusting contrast 117 adjusting resolution 117 changing default copy size 175 enlarging 118 functions that work with 240 loading items to be copied 114 loading paper 113 long pages 119 making copies 116 maximum copies per job 239 properties. See online help reducing 118 results in blank pages 220 selecting items to be copied 66, 113 setting collation 173 troubleshooting 207 tutorial 58 two or four pages on a single sheet 120 using Document Assistant 112 using the control panel 112 cord, power connecting 32 illustration 15 cord, telephone connecting 24 illustration 15 cover pages. See online help creating documents. See online help cropping images. See online help Custom installation 33 custom sizes, tips for printing 105 cycle, duty printer 239 scanner 239 D damaged CD-ROM or floppy disks 39 shipment 255 darkness. See contrast date changing 150 invalid for fax 187 setting for fax 41 where displayed 48 dbf files. See online help declaration of conformity 248 decoding error messages 186 defaults answer mode 43, 156 autoreduction 162 collation 116, 173 confidential receive 160 contrast 172 copy size 175 dialing mode 154 error correction mode 158 language on display panel 175 paper size 174 parallel port mode 261 printer. See online help resolution 171 restoring factory 176, 189 rings to answer 43, 156 silent detect mode 163 time between fax redials 153 Dell computer parallel port mode 263 depth of unit 238 detect dial tone, changing 154 dial tone, changing detection 154 dial tone, no 188 dialing error message 192 manually 77 modes 154 dialing symbols enabling 143 using 72, 142, 143 dimensions 238 disk drive, external, connecting 23 disk space not enough 39, 214 requirements 14 disks, floppy cannot read 39 damaged 39 making for installation 37 ordering for installation 35 distributing documents. See online help dithering. See online help Document Assistant blinking 203 See also online help tutorial on using 50 using to copy 112 using to fax 63 document feeder support attaching 20 illustration 15 document feeder tray capacity 237 illustration 16 document output slot 16 document output support attaching 20 illustration 15 document output tray capacity 237 document release door 16 EN Index 275

Section	Page
Contents	6
Set Up	12
Introduction	12
HP LaserJet 3100 product features	13
Checklist for setting up if installing software	14
Checklist for setting up if not installing softwar...	14
System requirements	15
Checking the contents	16
Identifying parts	17
Identifying scanner path parts	17
Identifying printer path parts	18
Installing the toner cartridge	19
Attaching supports	21
Attaching the paper loading label	22
Loading paper	23
Connecting the parallel cable	24
Connecting telephone cords	25
Before you begin	25
If you have a modem	25
Connecting the HP LaserJet 3100 product	26
Deciding what else to connect	27
Connecting other devices (optional)	28
Connecting the power cord	33
Installing the software	34
If you already have a PC fax program	35
Using the CD-ROM or floppy disks	36
Installation instructions	36
Creating floppy disks from the CD-ROM	38
Uninstalling the software	38
Installation troubleshooting	40
Setting required features for standalone fax	41
Setting the time and date	42
Setting the fax header	43
Setting the answer mode and rings to answer	44
Printing a test page	46
Taking the next step	46
Quick Tutorial	48
Introduction	48
Identifying control panel keys and features	49
Using the control panel menu	50
Identifying Document Assistant features (software)...	51
Accessing the JetSuite Pro software	52
Introducing the viewer (software)	53
Introducing the desktop (software)	54
Using online help	55
Loading items to be faxed, copied, or scanned	56
Sending a fax	57
Making a copy	59
Scanning an item	61
Faxing	62
Introduction	62
Faxing overview	63
Faxing using the HP LaserJet 3100 product	63
Sending faxes using the Document Assistant (softwa...	64
Faxing using a program (software)	65
Sending faxes	67
Selecting items for faxing, copying, and scanning	67
Loading items to be faxed	69
Adjusting the contrast	71
Adjusting the resolution	71
Resolution options	72
Inserting a pause while dialing	73
Using special dialing symbols	73
Special dialing symbols options	74
Sending faxes to one recipient	75
Sending faxes to multiple recipients	76
Using Manual Dial	78
Sending a fax by dialing from a telephone	78
Redialing manually	79
Sending a fax with confirmation	80
Sending long pages	81
Sending a fax at a future time	82
Setting up a fax for request (being polled)	83
Canceling the current fax job	84
Canceling a fax job using Job Status	84
Receiving faxes	85
Loading paper for receiving faxes	85
Setting the paper size	85
Receiving faxes when you hear fax tones	86
Printing faxes received to memory	86
Reprinting faxes	87
Clearing faxes from memory	88
Requesting a fax from another fax machine (polling...	88
Using fax forwarding	89
Using remote retrieval	90
Using pager notification	93
Features available only through the software	94
Hints and help	94
Printing	96
Introduction	96
Selecting print media	97
Selecting media types	97
Selecting media sizes	98
Loading media	99
Loading the paper input bin	99
Using the single-sheet input slot	100
Selecting the output path	101
Printing on letterhead and envelopes	102
Printing tasks	104
Stopping a print job	104
Printing on both sides (duplexing)	104
Printing on special media	106
Managing HP LaserJet toner cartridges	108
Extending toner life by redistributing toner	109
Recycling toner cartridges	110
Hints and help	110
Copying	112
Introduction	112
Using the control panel	113
Using the Document Assistant	113
Loading paper for copy output	114
Selecting items to be copied	114
Loading items to be copied	115
Making copies	117
Adjusting the contrast	118
Adjusting the resolution	118
Reducing or enlarging copies	119
Copying long pages	120
Features available only through the software	121
Hints and help	121
Scanning	122
Introduction	122
Selecting items for scanning	123
Loading items to be scanned	123
Starting a scan	125
Common scan modes	126
Working with scanned items in the viewer	127
Saving scanned items	127
Working with the desktop	128
Using link icons	129
Scanning to text using OCR	130
About OCR software	131
Scanning from a TWAIN-enabled program	132
Scanning long pages	133
Hints and help	133
E-Mailing Portable Documents	134
Introduction	134
Introducing the portable document viewer	135
Selecting items for scanning to e-mail	136
Loading items to be scanned to e-mail	136
E-mailing paper documents from the Document Assist...	138
E-mailing paper documents by scanning first	138
E-mailing portable documents from the JetSuite Pro...	139
E-mailing portable documents from another program	139
Managing Basic Features	140
Introduction	140
Using the control panel menu	141
The Menu tree	141
Setting send fax options	143
Inserting a pause or wait	143
Enabling special dialing symbols	144
Using special dialing symbols	144
Special dialing symbols options	145
Programming one-touch keys and speed-dial codes	145
Programming a group-dial code	147
Programming a one-touch key for alternate long dis...	149
Changing the time and date	151
Changing the fax header	152
Adjusting autoredial	153
Adjusting the time between redials	154
Selecting tone or pulse dialing mode	155
Changing detect dial tone	155
Setting receive fax options	156
Changing answer mode and rings to answer	157
Turning on or off error correction	159
Changing the page stamp option	160
Receiving faxes to memory	161
Enabling remote retrieval and setting a password	162
Setting autoreduction for incoming faxes	163
Changing the silent detect mode	164
Enabling an extension phone	164
Managing logs and reports	165
Printing the fax log	165
Setting when the fax log prints	166
Setting when transmission reports print	166
Printing a one-touch, speed-dial, and group- dial ...	167
Printing a configuration report	167
Printing a self-test report	168
Printing a Menu tree	168
Printing all reports at once	169
Adjusting general defaults	170
Controlling sound volume	170
Changing the default resolution	172
Changing the default contrast	173
Setting the default collation	174
Setting the paper size	175
Changing the default copy size	176
Changing the language on the display panel	176
Restoring factory defaults	177
Hints and help	177
Troubleshooting and Maintenance	178
Basic troubleshooting steps	178
Clearing jams from the scanner area	179
Clearing jams from paper path areas	181
Resetting the HP LaserJet 3100 product	185
Resolving control panel error messages	186
Solving fax problems	196
Solving printing problems	204
Solving copying problems	208
Solving scanning problems	212
Solving image quality problems	216
Solving paper feed problems	223
Cleaning the scanner path	228
Cleaning the print path	230
Using a cleaning page	233
Recalibrating the scanner	235
Ordering parts	236
Ordering software	237
Specifications	238
Simultaneous tasking features	241
Paper weight equivalence table (approximate)	242
Product specifications	243
Transportation:	243
Laser safety statement	243
Laser statement for Finland	244
Luokan 1 laserlaite	244
FCC regulations	245
FCC part 68 requirements	246
Telephone consumer protection act (US)	247
IC CS-03 requirements	248
Declaration of conformity	249
Canadian DOC regulations	250
Environmental product stewardship program	250
Protecting the environment	250
Material safety data sheet	253
Service and Support Information	254
Warranty information	254
Hewlett-Packard limited warranty statement	254
Obtaining hardware service	255
Returning the unit	256
Service information form	257
Software license agreement	258
HP sales and service offices	260
Changing Parallel Port Modes	262
General information	266
Other areas of potential conflict	267
Glossary	268
Index	274
Symbols	274
A	274
B	274
C	274
D	276
E	277
F	277
G	278
H	278
I	278
J	279
K	279
L	279
M	279
N	280
O	280
P	280
Q	282
R	282
S	282
T	284
U	285
V	285

Match case Limit results 1 per page

Index

275

copy size default, changing

175

copy speed

239

copying

adjusting contrast

117

adjusting resolution

117

changing default copy size

175

enlarging

118

functions that work with

240

loading items to be copied

114

loading paper

113

long pages

119

making copies

116

maximum copies per job

239

properties.

See online help

reducing

118

results in blank pages

220

selecting items to be copied

66,

113

setting collation

173

troubleshooting

207

tutorial

two or four pages on a single sheet

120

using Document Assistant

112

using the control panel

112

cord, power

connecting

illustration

cord, telephone

connecting

illustration

cover pages.

See online help

creating documents.

See online help

cropping images.

See online help

Custom installation

custom sizes, tips for printing

105

cycle, duty

printer

239

scanner

239

damaged

CD-ROM or floppy disks

shipment

255

darkness.

See

contrast

date

changing

150

invalid for fax

187

setting for fax

where displayed

dbf files.

See online help

declaration of conformity

248

decoding error messages

186

defaults

answer mode

43,

156

autoreduction

162

collation

116,

173

confidential receive

160

contrast

172

copy size

175

dialing mode

154

error correction mode

158

language on display panel

175

paper size

174

parallel port mode

261

printer.

See online help

resolution

171

restoring factory

176,

189

rings to answer

43,

156

silent detect mode

163

time between fax redials

153

Dell computer parallel port mode

263

depth of unit

238

detect dial tone, changing

154

dial tone, changing detection

154

dial tone, no

188

dialing

error message

192

manually

modes

154

dialing symbols

enabling

143

using

72,

142,

143

dimensions

238

disk drive, external, connecting

disk space

not enough

39,

214

requirements

disks, floppy

cannot read

damaged

making for installation

ordering for installation

distributing documents.

See online help

dithering.

See online help

Document Assistant

blinking

203