Brother International WP1700MDS Owners Manual - English - Page 137

Punctuation Alert (WP Application Only) Unlike the Spell Checker, this function does not look at words, but at the character sequences between them. It checks, for example, redundant punctuation, the number of spaces before and after punctuation marks, whether parentheses are balanced, and even whether a new sentence starts with a capital letter. It highlights the suspect sequence, states the rule being violated, and, in most cases, automatically suggests a replacement that you can insert simply by selecting REPLACE. You should be aware, however, that the Punctuation Alert will only review certain aspects of punctuation. Please review the "Punctuation Rules" on page 130 for a better understanding of the items the Punctuation Alert is capable of checking. The Punctuation Alert function is available only when the Punctuation Alert diskette that comes with your word processor is inserted, when you are working with the WP application (but not dual screen) and when you select the ALL option. This function can be used together with the Spell Checker or separately. Checking the Punctuation 1. Set PUNCTUATION ALERT to ON at the Grammar Check Set menu. See "Set- ting the System (WP Application)" on page 121. 2. Insert the Punctuation Alert diskette. w 0 cc 3. Activate the system by pressing 1 and select ALL. The system loads the program and the Punctuation Alert starts. NOTE: If R is pressed without inserting the Punctuation diskette, the following message appears: Punctuation alert has not been activated. . When an error is detected, a menu of options appears. Suppose you have typed "The quick brown fox„". The quick brown -NAM FTNT[Tli,TP: Ur , t,. pEL. I Piw SUGGESTION 0.MENUil InnN,DR. REPLACE RETYPE . „, and to select an option and press If you select IGNORE: the system starts searching for the next punctuation error.