Brother International WP1700MDS Owners Manual - English - Page 219

Organizing

Your

Data

It

is

important

to

realize

that

you

can

create

files

of

textual

information

as

well

as

numbers

and

formulas.

The

next

example

will

illustrate

this.

Sorting

a

Range

When

you

update

a

file

of

names,

addresses

and

phone

numbers,

you

usually

add

data

at

the

end

of

the

file.

To

facilitate

later

reference,

however,

you

need

some

logical

organization.

Alphabetical

order

is

commonly

used.

The

sorting

fea-

ture

shown

here

will

save

you

time

and

effort

in

the

organization

of

your

data.

To

prepare:

1.

Enter

the

data

shown

in

the

illustration.

Marsh

9

1TrH,lo

r„'

enry

Mlammiurg

Oh

46,542

Ander

on

John

Denver

CO

82222

Jackson

Howard

Stanford

CA

56904

Bennet

William

Westfield

NJ

28854

C

Higgins

Ruth

Cambridge

MA

11000

Carter

David

Dallas

TX

76021

7

Bender William

Freeport

VT

66622

;?

Higgins

Joyce

Atlanta

GA

30341

9

Fox

Terry

Fremont

CA

94537

10

Lee

Kevin

Bedford

TX

76021

2.

If

you

wish,

make

several

copies

of

the

data

(using

the

copy

function

—

+

)

so

that

you

will

be

able

to

try

several

different

types

of

sorts.

You

are

now

ready

to

go

on

with

the

first

example:

1.

Position

the

cursor

on

Al

and

press

to

display

the

function

menu.

COLUMN

FORMAT

RECALC

CLEAR

CONVERT

2.

Select

SORT

and

press

.

This

menu

will

appear:

SOW

SELECT

SORT

&

SELECT

3.

Select

SORT

and

press

ME.

This

message

will

appear:

Mark

range

to

be

sorted.

Press

RETURN

when

done.

We

are

going

to

rearrange

the

data

in

alphabetical

order

according

to

the

last

names

(column

A).

It

is

important

that

you

mark

all

the

columns

so

that

all

data

will

move

together

with

the

names.

209

Brother International WP1700MDS Owners Manual - English - Page 219

Organizing

Page 219 highlights