Brother International WP1700MDS Owners Manual - English - Page 97

Creating

the

Address

Book

File

To

use

the

Data

Merge

function,

you

must

first

create

an

Address

Book

file,

which

is

a

file

containing

the

names,

addresses

or

other

data

to

be

inserted

into

the

doc-

ument.

You

create

that

file

using

the

Address

Book

program.

For

details,

see

"Address

Book"

on

page

149,

and

specifically,

"Preparing

the

Record

for

Merge

Printing"

on

page

155.

You

can

create

the

Address

Book

file

specifically

for

your

merged

document,

or

use

an

existing

Address

Book

file.

If

you

are

using

an

existing

file

and

there

are

records

in

the

file

that

you

do

not

want

to

include

in

merge

printing,

be

sure

to

delete

the

asterisk

that

appear

to

the

left

of

such

records.

Also

be

sure

to

remember

which

label

numbers

(columns)

in

the

Address

Book

file

correspond

to

the

different

pieces

of

information

you

want

to

insert.

Creating

a

Document

with

Merge

Symbols

CODE

M

M

CODE

Your

next

step

is

to

create

the

master

document

with

the

Word

Processing

appli-

cation.

1.

Begin

typing

your

document.

2.

Once

you

reach

a

point

in

your

document

where

data

from

the

Address

Book

file

needs

to

be

inserted,

press

mE

±

fit

CODE

(g).

A

merge

symbol

El

appears

in

the

document.

The

MRG:

indicator

appears

and

the

cursor

rests

to

its

right

waiting

for

your

input.

The

following

message

appears:

Type

number

and

press

RETURN.

3.

Type

the number

of

the

label

that

you

need

at

that

position

of

the

document.

Using

the

above

example,

type

"1"

if

you

need

a

name,

"2"

if

you

need

an

address,

or

"3"

if

you

need

a

phone

number.

4.

To

resume

normal

operation,

press

f7

.

4

-

11,J

1

.

The

cursor

returns

to

the

text

area.

5.

Continue

typing

your

document,

inserting

merge

symbols

wherever

you

need

variable

data

from

the

Address

Book

file.

NOTE:

A

mistake

when

inserting

a

merge

symbol

can

be

corrected

by

pressing

,

and

retyping

the

correct

number.

to

finish

the

master

document.

CORREc

6.

Press

FILE

Merge

Printing

When

copies

of

the

same

letter

must

be sent

to

a

number

of

people,

the

merge

printing

function

extracts

the

different

data,

such

as

addresses

and

salutations,

from

the

Address

Book

file

you

want

to

use

and

incorporates

it

into

the

master

let-

ter.

It

then

prints

as

many

different

copies

as

there

are

lines

of

data

(records)

with

an

asterisk

in

the

Address

Book

file.

Proceed

as

follows:

87

RD

PROC

ES

Brother International WP1700MDS Owners Manual - English - Page 97

Creating, Address, Document, Merge, Symbols, Printing

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