Sharp MX 4501N MX-2300N MX-2700N MX-3500N MX-3501N MX-4500N MX-4501N - Page 180

1 DOCUMENT FILING This chapter provides information that you should know before using the document filing function, including an overview of document filing, the features and functions of document filing, and points to keep in mind when using document filing. OVERVIEW The document filing function allows you to save the document image of a copy or fax transmission job, or the data of a print job, as a file on the machine's hard drive. The saved file can be called up and printed or transmitted as needed. Saving data as a file Calling up and using a saved file Scan Internet Fax Print Send Fax Print Copy Hard drive Scan to HDD Document information used in any of the modes is saved to the hard drive as a data file. Hard drive The saved file can be printed. The saved file can also be sent as a fax or sent to another computer over the network. You can also simply store the file on a hard drive for digital archiving purposes. TYPES OF DOCUMENT FILING There are three ways to save a file using document filing: "Quick File", "File", and "Scan to HDD". Quick File Use this method to conveniently save the document image of a copy or scan job, or the data of a print job. The file can be saved quickly and easily because no settings are required. The saved file can also be used by other people. Do not use this method to save files containing sensitive or confidential information, or files that you do not want others to use. File Scan to HDD Use this method to conveniently save the document image of a copy or scan job, or the data of a print job. Unlike Quick File, the File function allows you to append various types of information when saving the file. The appended information allows efficient management of the file. A password can also be established to prevent the file from being called up by others. Use this function to simply store a document. This is a feature of the File function. The other document filing methods save a copy, scanner, or other job as a file on the hard drive when the corresponding function operates. Use Scan to HDD when you simply want to save a document to the hard drive. 4