Sharp MX 4501N MX-2300N MX-2700N MX-3500N MX-3501N MX-4500N MX-4501N - Page 182

BEFORE USING DOCUMENT FILING Before using File, it is convenient to create user names and Custom Folders. If user authorization is used, it is convenient to create My Folder. The user name, Custom Folders, and My Folder are created in the system settings. User Name The user name is configured in "User Registration" in the system settings (administrator). Custom Folder My Folder Custom Folders are created in "Document Filing Control" in the system settings. A password can be established when a Custom Folder is created. A password can be established for a Custom Folder. When this is done, a password entry screen will appear whenever the Custom Folder is selected or the Custom Folder is deleted or amended. This is convenient for saving sensitive information. My Folder is configured in "User Registration" in the system settings (administrator). When user authentication is enabled and a file is saved using the File function, the Custom Folder specified as My Folder is automatically selected. System Settings (Administrator): User Registration This is used to store a user name and specify a folder as My Folder. System Settings: Document Filing Control This is used to create Custom Folders for document filing. A password can be established when a Custom Folder is created. Folders Three types of folders are used to store files using document filing. Configuration of folders on the hard drive Quick File Main Folder Folder Custom Folder Quick File Folder A document saved using the [Quick File] key is stored in this folder. A user name and file name are automatically assigned to the job. Main Folder Documents scanned using the [File] key are stored in this folder. When you store a job in the Main Folder, you can specify a previously stored user name and assign a file name. A password can also be set when saving a file ([Confidential] save). Custom Folder Folders with custom names can be created inside this folder. When a Custom Folder is specified before touching the [File] key, the document is scanned into that folder. Like the Main Folder, a Custom Folder allows you to specify a previously stored user name and assign a file name when storing a job. Passwords can be set for Custom Folders and for files saved in Custom Folders. A maximum of 500 Custom Folders can be created on the hard drive. 6