Sharp MX 4501N MX-2300N MX-2700N MX-3500N MX-3501N MX-4500N MX-4501N - Page 181
USES OF DOCUMENT FILING, Quickly using a file, Convenient for managing frequently used documents
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USES OF DOCUMENT FILING Several examples of how document filing can be used are provided below. Quickly using a file Example: You prepared handouts consisting of numerous pages for a meeting, however, another handout is needed for a newly added participant. The handout was not saved using document filing The handout was saved using document filing All the numerous original pages must be scanned again. The scanned original pages are stored on the hard drive. The file can be called up at any time. Settings for job build, the ratio, and the color mode must all be selected again. Time required for selecting settings + Time required for scanning the original + Time required for printing the copies The settings selected at the time of copying are also stored. No need to redo the settings. Time required to call up the stored job + Time required to print the copies Not likely to be completed in time for the meeting... Printing is accomplished quickly and the handout is ready in time for the meeting! As indicated above, to obtain another set of output, the settings must be selected all over again. If you don't remember the settings, much effort may be expended to get the same output result as the previous time. The job can be called up and printed using the same settings quickly and easily. As shown in the example, storing a job with the document filing function frees you of the need to rescan the original and select settings, saving considerable time. Convenient for managing frequently used documents Example: Managing a large number of business forms Not using document filing It takes time to find the form you need. Using document filing The desired form can be selected from the document filing list with ease, and document management is efficient. Paid holiday forms? Daily report Business forms? trip forms? Main Folder Custom Folder Search Back File Name Paid holiday form User Name Name 1 Date 1 1 08/01/2005 Daily report forms Name 1 08/01/2005 Business trip forms Name 1 08/01/2005 All Files Filter by Job Batch Print Application forms, report forms, and other business forms can be stored on the hard drive for easy retrieval, letting you print the number of copies you need when you need them. 5